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Added 5 hours ago
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
Full-time
Oversee the Finance team, including financial planning, reporting, accounts payable, accounts receivable, payroll coordination, and other assigned finance functions.
Added 13 hours ago
Assistant Property and Rental Manager
Armco
Mascouche, QC
Full-time
Experience in the accounts receivable/payable field is considered an asset.
Added 15 hours ago
(Regular) Administrative Assistant - 10 months per year - 35 hours per week basis
School District #8 (Kootenay Lake)
Creston, BC
Full-time
Performs accounting duties including accounts receivable and payable, journal entries, cash handling, and account reconciliations.
Added 15 hours ago
Office Assistant
Seneca Student Federation Inc.
Toronto, ON
Part-time
Process Accounts Payable and Accounts Receivable daily
Added 16 hours ago
Administrative and Reception Assistant
Sturgeon County
Morinville, AB
$56,499 to $71,884 CAD / year
Temporary
…Corporate Finance & Treasury, including payment processing, accounts payable and receivable support, taxation and utility support, financial data entry, records management, and departmental…
Added 16 hours ago
Branch Assistant (contract)
Richardson Wealth Ltd
Burlington, ON
The Branch Assistant’s role is to provide administrative support to the branch and display a professional manner when dealing with the investment advisors, their team members and clients.…
Added 17 hours ago
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
Full-time
Oversee the Finance team, including financial planning, reporting, accounts payable, accounts receivable, payroll coordination, and other assigned finance functions.
Added 18 hours ago
ADMINISTRATIVE ASSISTANT
Residence Place Mont Roc
Hawkesbury, ON
Full-time
We are looking for an assistant to the director of operations, who will be assisting the director with staff supervision, organizing activities, bookkeeping, attending to resident needs and…
Added 20 hours ago
Legal Administrative Coordinator - Legal Services - Regular Full-Time 2026-18615 (2026-18615)
Sunnybrook
Toronto, ON
Full-time
Process invoices from external law firms and vendors, coordinating approvals and submissions to Accounts Payable
Added 22 hours ago
Site Administrative Assistant
St Barbara Limited
New Glasgow, NS
Full-time
Assist Accounts Payable with invoice tracking and enter purchase requisitions using Sage 300 software.
Added 23 hours ago
Controller (6 Month Contract)
Vaco by Highspring
Calgary, AB
Full-time
This is an excellent opportunity for a strong Senior Accountant, Assistant Controller, or emerging Controller who enjoys being hands-on while also taking ownership of financial reporting…
Added 23 hours ago
Assistant.e Contrôleur / Assistant Controller
Digicast
Montreal, QC
Full-time
…financial planning and execution through hands-on management of accounts receivable and accounts payable activities, and by providing reliable financial information to support the company’s…
Added 1 day ago
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
Full-time
Oversee the Finance team, including financial planning, reporting, accounts payable, accounts receivable, payroll coordination, and other assigned finance functions.
Added 1 day ago
Senior Accountant
NPAworldwide
Toronto, ON
Full-time
…finance team at the parent company, including a Controller and Assistant Controller, is actively available to support, guide, and collaborate. You get the autonomy of a standalone role with…
Added 1 day ago
Senior Accountant
NPAworldwide
Markham, ON
Full-time
…finance team at the parent company, including a Controller and Assistant Controller, is actively available to support, guide, and collaborate. You get the autonomy of a standalone role with…
Added 1 day ago
Job Fair October 2026 - Administrative Positions
Neighbours Community Homes
Toronto, ON
Accounts Payable and Accounts Receivable Clerk
Added 1 day ago
Job Fair October 2026 - Administrative Positions
Neighbours Community Homes
Canada
Accounts Payable and Accounts Receivable Clerk
Added 1 day ago
Senior Accounting Consultant
OERP Canada
Toronto, ON
Full-time
Oversee the migration of financial data, including opening balances, accounts payable/receivable, and other transactions, ensuring 100% data accuracy.
Added 1 day ago
Supply Chain Administrative Assistant
New Gold Inc.
Emo, ON
Full-time
Investigate Invoice discrepancies with Accounts Payable, Warehouse and Procurement team for resolution.
Added 1 day ago
Accounting Assistant | Calgary
Aspen Properties
Calgary, AB
Full-time
Full cycle accounts payable including: uploading invoices to PAYscan, matching POs, data entry, coding, cheque runs, and vendor reconciliations
Added 1 day ago
Administrator
NS Modular
AB · Edmonton, AB
Full-time
Receive purchase orders related to jobs as items are purchased; submit receipts and billings to Accounts Payable
Added 1 day ago
Adjoint(e) administratif(ve) juridique | Legal Administrative Assistant
Valsoft Corporation
Montreal, QC · Saint-Laurent, Quebec
Full-time
Added 1 day ago
Student Accounting Assistant
Bird Construction
Mississauga, ON
Full-time
Process project accounts receivable and accounts payables, including:
Added 1 day ago
Project Assistant
Bird Construction
Mississauga, ON
Full-time
Monitor invoice status and proactively follow up with Project Managers, site teams, Accounts Payable, vendors, and subcontractors to resolve outstanding invoices, payment holds,…
Added 1 day ago
Contrôleur adjoint - Blainville - 85 k$ à 95 k$ / Assistant Controller - Blainville - $85K to $95K
Quantum Management Services Ltd.
Blainville, QC
$85,000 to $95,000 USD / year
Full-time
- Supervise and support accounts payable and accounts receivable.

Bird Construction

Project Assistant

Mississauga, ON, Canada

Job type: Full-time
Apply by: Oct 4, 2026
Experience: Project assistant or relevant experience of at least 3 years
Posting language: English
Posted: Sep 22, 2026

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Original job description

Project AssistantReporting to the Finance Support Manager, the Project Assistant will be responsible for assisting with all project related duties. This includes processing vendor invoices, gathering compliance documents and responding to vendors for payments related inquiries. The successful candidate will work closely with the site teams and the Industrial East Finance team to ensure all invoices are submitted and paid on time.

This position is based out of the Mississauga office. Hybrid (4 days in the office)

What You Will Be Working On

Review incoming supplier and subcontractor invoices for accuracy, coding, purchase order information, supporting documentation, and appropriate approvals.
Index and process a high volume of supplier and subcontractor invoices in OnBase and Viewpoint accounting systems and route invoices for review and approval.
Monitor invoice status and proactively follow up with Project Managers, site teams, Accounts Payable, vendors, and subcontractors to resolve outstanding invoices, payment holds, discrepancies, and missing information.
Investigate and resolve invoice issues, including incorrect coding, missing purchase orders, receiving issues, duplicate invoices, pricing discrepancies, and incomplete supporting documentation.
Maintain purchase orders and create purchase orders change orders as required, coordinating with project teams and vendors to ensure accurate information.
Process receiving of goods and services in Viewpoint based on packing slips, confirmations, and information received from site teams.
Process expenses in Concur Expense Management as needed and provide first-level review/support in accordance with established processes.
Upload, organize, and maintain project documentation in Procore, InEight, SharePoint, OnBase, Viewpoint, and other applicable systems.
Liaise with project/site teams, accounts payable and vendors while maintaining positive relationships.
Communicate directly with vendors and subcontractors by email and phone to resolve invoice, purchase order, payment, compliance, and documentation issues.
Track outstanding approvals, invoices, compliance documents, purchase orders, receiving, and other time-sensitive action items to avoid delays.
Support multiple projects simultaneously and respond to changing priorities, urgent requests, and project deadlines.
Prepare statutory declarations for signature and distribution.
Match invoices to the appropriate purchase orders, phase codes, cost types, and cost centers while investigating and resolving coding challenges that may impact payment timelines.
Support continuous process improvement initiatives by developing invoice tracking methods, reconciliation procedures, and workflow efficiencies that improve accuracy and turnaround times.

What We Are Looking For

Project assistant or relevant experience of at least 3 years
Experience working in the construction industry considered an asset
Experience with OnBase and/or Viewpoint Accounting System considered an asset
Intermediate level computer skills, including Microsoft Office suite.
Excellent communications skills, customer service mindset, and a team player attitude
Ability to manage a large volume of work and can consistently meet deadlines while ensuring high attention to detail and accuracy
Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
Demonstrated ability to work independently, take ownership of follow-ups, and close outstanding items.
Ability to exercise sound judgment, identify urgent or high-impact issues, and escalate appropriately when required.
Advanced invoice reconciliation and discrepancy analysis.
Purchase Order to Invoice matching and validation.
Invoice backlog management and risk identification.
Vendor and stakeholder relationship management.
High-volume transaction processing with strong attention to detail.

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.

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More about this job

Responsibilities

The Project Assistant is responsible for processing high volumes of vendor and subcontractor invoices, ensuring accuracy in coding and documentation. They will also liaise with project teams and vendors to resolve payment discrepancies and maintain project documentation across various accounting systems.

Requirements

Candidates must have at least 3 years of relevant project assistant experience, preferably within the construction industry. Proficiency in Microsoft Office and experience with accounting software like OnBase or Viewpoint is highly desired.

Skills

Invoice processing
Accounts payable
Vendor management
Purchase order management
Reconciliation
Data entry
Microsoft Office
OnBase
Viewpoint
Procore
InEight
SharePoint
Concur
Communication
Attention to detail
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Project Assistant
Finance Support
Vendor Invoices
Compliance
Accounts Payable
OnBase
Viewpoint
Purchase Orders
Concur
Procore
InEight
SharePoint
Invoice Reconciliation
Construction
Statutory Declarations
Data Entry
Stakeholder Management
Coding
Cost Centers
Process Improvement

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