Find work in Canada.

328,390 jobs across our Canadian network. How we count

Jobs in Canada

Save this search

Project Assistant/Office Administrator
Bird Construction
Kelowna, British Columbia
Full-time
The Project Assistant/Office Administrator is accountable for assisting with document control, submittals, day-to-day activities, project administration duties and helping to minimize the…
Project Assistant/Office Administrator
Bird Construction
Kelowna, British Columbia
Full-time
Project Assistant/Office AdministratorThe Project Assistant/Office Administrator is accountable for assisting with document control, submittals, day-to-day activities, project…
Maintenance Systems Coordinator
Canfor
Cranbrook, BC
Shares ownership in Engineered Mill Drawing Repository
Maintenance Systems Coordinator
Canfor
Acheson, Alberta
Shares ownership in Engineered Mill Drawing Repository
Maintenance Systems Coordinator
Canfor
Prince George, BC
Shares ownership in Engineered Mill Drawing Repository
Added 23 hours ago
Mechanical Project Manager
Smith + Andersen
Calgary, AB
Full-time
Responsible for reviewing all deliverables for the project whether reports, calculations, drawings, or/and specifications. Review for completeness and accuracy at various stages of…
Electrical Project Manager
Smith + Andersen
Winnipeg, MB
Full-time
Review all deliverables for the project whether reports, calculations, drawings, or/and specifications. Review for completeness and accuracy at various stages of development and as defined…
CAD Manager & CDE Admin
Parsons Corporation
Remote, Canada
Full-time · Remote
Parsons is looking for an amazingly talented CAD manager /CDE Administrator to join our team! In this role you will support the BIM Manager and our Project Delivery Teams to maintain the…
PDM & CAD Specialist
Mytra
Canada
Full-time
Perform BOM checking, drawing checking, and revision control
PDM & CAD Specialist
Mytra
Canada
115,000 to 140,000 USD / year
Perform BOM checking, drawing checking, and revision control
Building Operator
The Taggart Group of Companies
Ottawa, ON
Full-time
Building Environmental Systems (BES), System Maintenance Tech (SMT), Systems Maintenance Administrator (SMA) designations would be considered an asset.
Electrical Project Manager
Smith + Andersen
Hamilton, ON
90,000 to 125,000 CAD / year
Full-time
Ensure shop drawing review process takes place within project timelines.
Site Inspector (Tunneling/Conveyance)
Jacobs
Toronto, ON
80,000 to 115,000 USD / year
Full-time
…including engineering design team, client project manager, contract administrator and…
Prospective Graduate Student Administrator
Athabasca University
Athabasca, AB
48,621.92 to 79,714.45 USD / year
Full-time
Led by President Dr. Alex Clark, AU is embarking on an exciting new chapter. Drawing from five decades of growth in distance and online education, we aim to grow our position as Canada’s…
Document Controls Manager - GTA
Kiewit
Toronto, ON
· Administrator experience with Microsoft SharePoint, Projectwise, Aconex, Teambinder or any equivalent document control software.
Medical Office Administrator/Lab Technician
CHARM Fertility
Brampton, ON
Full-time
The Lab Technician/Medical Office Administrator is a split administrative and laboratory clinical support role supporting both front-desk/clinical operations and basic laboratory workflows.
Intermediate Design & Construction Engineer (Hybrid)
Kerr Wood Leidal Associates
Victoria, BC
Work with CAD team members on design drawing development.
Construction Administrator
MCW Group of Companies
Toronto, ON
MCW is currently seeking a Construction Administrator to join our Toronto office. This position plays a key role in supporting the construction phase of projects by acting as a key liaison…
Document Administrator
Potentia Renewables Inc.
Toronto, ON · Greater Toronto and Hamilton Area, ON
60,000 to 70,000 CAD / year
Full-time
The Document Administrator reports to the Managing Director, PMO, and has no direct reports.
Conveyance Contract Administrator
Jacobs
Toronto, ON
95,500 to 135,000 USD / year
Full-time
As a Conveyance Contract Administrator, you will work as an Owner's representative in the field, on various types of infrastructure and conveyance projects, leading other members of the…
Contract Administrator
Stantec
Calgary, AB
Full-time
We have a number of projects across Canada that require a Junior/Intermediate Contract Administrator to be part of our award-winning team.
Operations Administrator, Commercial
Amacon
Vancouver, BC
Full-time
The Operations Administrator, Commercial is a support role to the Manager of Facilities Maintenance and Tenant Improvements. This role will gain exposure to various parts of the business…
Senior Contract Administrator
Fluor
Calgary, AB
Full-time
The Senior Contract Administrator will be responsible for the following tasks:
Construction Administrator
BPA
Calgary, AB
Full-time
…electrical construction is delivered on site. As a Construction Administrator with a strong background in electrical systems and project management, you will play a key role in coordinating…
Project Administrator
Govan Brown & Associates
Toronto, Ontario
60,000 to 65,000 CAD / year
Full-time
The Govan Brown commercial interiors team is seeking a driven and detail-oriented Project Administrator to play a key role in supporting construction projects at every stage, from start-up…

Bird Construction

Project Assistant/Office Administrator

Kelowna, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

Jump to the original description

Responsibilities

The Project Assistant/Office Administrator will assist with document control, submittals, and project administration duties while minimizing task work for the project management team. They will also maintain office services and ensure effective communication among stakeholders.

Requirements

Candidates should have an undergraduate degree or diploma in a relevant field and at least 3 years of experience in documentation tracking. Strong computer skills and the ability to manage multiple priorities in a dynamic environment are essential.

Experience

2 to 5 years

Education

bachelor degree
professional certificate

Working hours

40 hours per week

Job type

Full-time

Work arrangement

On-site

Skills

Document Control
Project Administration
Communication
Interpersonal Skills
Organizational Skills
Analytical Skills
Problem Solving
Microsoft Office
Change Management
Relationship Management
Attention to Detail
Time Management
Teamwork
Adaptability
Critical Thinking
Flexibility

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Submittals
Project Administration
Change Orders
RFI
Shop Drawings
Minutes of Meetings
Contracts
Communication
Project Management
Office Administration
Couriers
Microsoft Office
Procore
SharePoint
Viewpoint

Original job description

The Project Assistant/Office Administrator is accountable for assisting with document control, submittals, day-to-day activities, project administration duties and helping to minimize the task work done by Project Manager, Project Coordinator, Estimator and Superintendent, also maintains office services by organizing office operations and procedures, controlling correspondence, Couriers, and assigning and monitoring clerical functions.

This position is based in the Kelowna BC office.

What You Will Be Working On

Construction Management

Work closely with the Project Manager, Project Coordinator, Estimator, and Site Superintendent to minimize their need to do task work:
Change order pricing and documentation
Obtaining and processing of all submittals and RFI’s
Document management and control
Drafting minutes of meetings, contracts and correspondence.
Ensure accurate and timely project administration including: pricing change orders, tracking requests for information, processing of shop drawings, document control, and communication to all stakeholders.
Work closely with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery.
Educate Project Managers, Project Coordinators, Estimators, and Superintendents in project administration.
Maintain effective communications to ensure all stakeholders are informed and up-to-date.

Relationship Management

Develop new relationships with clients, consultants, suppliers and trades.
Enhance relationships with existing clients, consultants, suppliers and trades.

Project Administration And Office Administrator

Process RFI and shop drawing submissions and other project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Bird requirements; follow up with trades to obtain all relevant contract documentation, review and ensure Bonds and Certificates of Insurance are accurate and meet Bird requirements.
Process all change management documentation in applicable systems, ensuring accuracy at all times.
Maintain organized project files in accordance with company’s Project File Structure.
Attend meetings and record and distribute minutes of meeting.
Expedite or coordinate information submitted by owner, consultants, trades and suppliers.
Create Operations and Maintenance (O&M) Manuals and assist with As-Built Drawings at closeout.
Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed.
Organize Couriers,
Order and maintain supplies for the office- Coffee, Paper etc..
Reception- answering and directing phone calls,
Schedule and maintain meeting bookings and rooms.

What We Are Looking For

Undergraduate degree or diploma in a relevant field an asset
3 years’ experience tracking documentation in a database, such as Procore, SharePoint, or Viewpoint
Superior computer skills in Microsoft Office Word, Excel and Power Point
Ability to learn and adapt to changing systems, technology and procedures
Confident, detail orientated, enthusiastic and positive team player
Superior interpersonal, organizational and analytical skills
Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
Effective and efficient problem solving and decision-making skills; thoughtful, proactive and creative
Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment
Ability to forge, grow and maintain positive relationships with multiple groups
Strong written and oral communication skills
Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
Ability to work within tight deadlines and prioritization of work to achieve them
Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail

For Those Who Seek To Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.

Apply About employer

Report this job