Jobs in Canada

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Added 4 months ago
LB
About Little Burgundy
Little Burgundy Shoes
Toronto, Ontario
- Part-time
…politiques de sécurité de l'entreprise en matière d'expédition, de réception et de correction…
Added 4 months ago
LB
À propos de Little Burgundy
Little Burgundy Shoes
Dieppe, New Brunswick
- Part-time
…politiques de sécurité de l'entreprise en matière d'expédition, de réception et de correction…
Added 4 months ago
LB
À propos de Little Burgundy
Little Burgundy Shoes
Surrey, British Columbia
- Part-time
…politiques de sécurité de l'entreprise en matière d'expédition, de réception et de correction…
Added 4 months ago
LB
About Little Burgundy
Little Burgundy Shoes
Toronto, Ontario
- Internship
…politiques de sécurité de l'entreprise en matière d'expédition, de réception et de correction…
Added 4 months ago
BC
Project Assistant/Office Administrator
Bird Construction
Kelowna, British Columbia
- Full-time
The Project Assistant/Office Administrator is accountable for assisting with document control, submittals, day-to-day activities, project administration duties and helping to minimize the…
Added 4 months ago
LB
À propos de Little Burgundy
Little Burgundy Shoes
Winnipeg, Manitoba
- Part-time
…politiques de sécurité de l'entreprise en matière d'expédition, de réception et de correction…
Added 3 months ago
Open Opportunity - Casual - Administration Team Assistant
Canadian Mental Health Association - Windsor Essex County
Windsor, ON
The Administration Team Assistant – Reception Back Up will provide casual essential administrative support to department managers as well as their respective departmental teams as required.…
Added 3 months ago
PH
Administrative and Executive Assistants - Various Sites
Providence Healthcare
BC
- $24.76 to $45.71 CAD / hour
- Other
Administrative Assistants: Reporting to the Executive Director/Director/Operations Leader/Manager/Leader or designate, the Administrative Assistant performs a variety of confidential…
Added 1 month ago
WI
Assistant Spa Manager
Wickaninnish Inn
Tofino, BC
- Internship
Join our Spa Team as an Assistant Spa Manager where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four Diamond, and…
Added 2 months ago
VC
Temporary Boutique Assistant
Van Cleef & Arpels
Vancouver, BC
- Full-time
Applicants must have valid work authorization for employment in Canada
Added 3 months ago
PM & Office Services Assistant
Concert Properties Ltd.
Brampton, ON
…Office Services. Reporting to the Senior Property Management Assistant or designate, the position combines operational support with exposure to commercial and residential financials,…
Added 3 months ago
A
Administrative Assistant Casual AgeCare Brandt's Creek Mews
AgeCare
Kelowna, BC · AgeCare Brandt’s Creek Mews
- Part-time
The Administrative Assistant is responsible for handling various day-to-day administrative activities and providing support to management and employees. A key role of this position is…
Added 1 month ago
A
Front Desk Agent (Part-Time)
AccorHotel
Toronto, ON
- Part-time
Must have effective communication skills · Must have a good command of the English language
Added 2 months ago
R
Temporary Boutique Assistant
Richemont
Vancouver, BC
- Full-time
Applicants must have valid work authorization for employment in Canada
Added 2 months ago
Administrative Secretary 2/ Secrétaire administrative-AY2 - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides general administrative support for Community Health programs. This includes switchboard/reception,…
Added 5 months ago
LB
À propos de Little Burgundy
Little Burgundy Shoes
Burnaby, British Columbia
- Internship
…politiques de sécurité de l'entreprise en matière d'expédition, de réception et de correction…
Added 2 months ago
EC
Reception & Administrative Assistant
ELIM CHRISTIAN CARE SOCIETY
Surrey, BC
- Part-time
Must have empathy towards residents and families and able to work well with them
Added 2 months ago
EC
Laboratory Assistant (Asbestos) Assistant de laboratoire (amiante)
EMSL CANADA INC
Montreal, QC
- Full-time
…TimeSalary Range: $23.00 HourlyEMSL is seeking a Laboratory Assistant in Montreal, QC. No laboratory experience is required, just a desire to learn technical skills and become proficient in…
Added 6 months ago
LB
About Little Burgundy
Little Burgundy Shoes
Alberta · Rocky View County, AB
- Part-time
…politiques de sécurité de l'entreprise en matière d'expédition, de réception et de correction…
Added 3 months ago
FC
Spécialiste bilingue du Service Prestige / Client Experience Specialist Bilingual
Fidelity Canada
Toronto, ON · Montreal, QC
- Full-time
Added 2 months ago
KC
Office Concierge - Halifax
KPMG Canada
Halifax, NS
- Full-time
An enthusiastic and dedicated individual is required for an Office Services Concierge/Administrative Assistant at our Halifax office. The successful candidate will work in a professional…
Added 2 months ago
TH
Receptionist / Administrative Assistant
The HGA Group
Edmonton, AB
- Full-time
Reporting to the Manager of Administration, the Receptionist is the first point of contact for clients and has a key role in ensuring clients are welcomed positively. Representing HGA with…
Added 2 months ago
K
Office Concierge - Halifax
KPMG
Halifax, NS
- Full-time
An enthusiastic and dedicated individual is required for an Office Services Concierge/Administrative Assistant at our Halifax office. The successful candidate will work in a professional…
Added 4 months ago
WH
Operations & Administrative Assistant
Westmont Hospitality Group
Vancouver, British Columbia
- Up to $35.02 CAD / hour
- Part-time
Must possess excellent organizational skills, time management with an ability to multitask & meet deadlines in a high-pressure work environment
Added 2 months ago
A
Administrative Assistant, Customer Service & Sales***Assistant(e) administratif(ve), service client et ventes
Aliaxis
California, ON · CA - Invader - Office
- Full-time
We currently have an exciting opportunity as an Administrative Assistant. This role is based at our offices on Invader Crescent in Mississauga, ON and reports to the Customer Service…

Bird Construction

Project Assistant/Office Administrator

Kelowna, BC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 3 years’ experience tracking documentation in a database, such as Procore, SharePoint, or Viewpoint
Posting language: English
Posted: Jul 6, 2026

Original job description

The Project Assistant/Office Administrator is accountable for assisting with document control, submittals, day-to-day activities, project administration duties and helping to minimize the task work done by Project Manager, Project Coordinator, Estimator and Superintendent, also maintains office services by organizing office operations and procedures, controlling correspondence, Couriers, and assigning and monitoring clerical functions.

This position is based in the Kelowna BC office.

What You Will Be Working On

Construction Management

Work closely with the Project Manager, Project Coordinator, Estimator, and Site Superintendent to minimize their need to do task work:
Change order pricing and documentation
Obtaining and processing of all submittals and RFI’s
Document management and control
Drafting minutes of meetings, contracts and correspondence.
Ensure accurate and timely project administration including: pricing change orders, tracking requests for information, processing of shop drawings, document control, and communication to all stakeholders.
Work closely with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery.
Educate Project Managers, Project Coordinators, Estimators, and Superintendents in project administration.
Maintain effective communications to ensure all stakeholders are informed and up-to-date.

Relationship Management

Develop new relationships with clients, consultants, suppliers and trades.
Enhance relationships with existing clients, consultants, suppliers and trades.

Project Administration And Office Administrator

Process RFI and shop drawing submissions and other project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Bird requirements; follow up with trades to obtain all relevant contract documentation, review and ensure Bonds and Certificates of Insurance are accurate and meet Bird requirements.
Process all change management documentation in applicable systems, ensuring accuracy at all times.
Maintain organized project files in accordance with company’s Project File Structure.
Attend meetings and record and distribute minutes of meeting.
Expedite or coordinate information submitted by owner, consultants, trades and suppliers.
Create Operations and Maintenance (O&M) Manuals and assist with As-Built Drawings at closeout.
Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed.
Organize Couriers,
Order and maintain supplies for the office- Coffee, Paper etc..
Reception- answering and directing phone calls,
Schedule and maintain meeting bookings and rooms.

What We Are Looking For

Undergraduate degree or diploma in a relevant field an asset
3 years’ experience tracking documentation in a database, such as Procore, SharePoint, or Viewpoint
Superior computer skills in Microsoft Office Word, Excel and Power Point
Ability to learn and adapt to changing systems, technology and procedures
Confident, detail orientated, enthusiastic and positive team player
Superior interpersonal, organizational and analytical skills
Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
Effective and efficient problem solving and decision-making skills; thoughtful, proactive and creative
Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment
Ability to forge, grow and maintain positive relationships with multiple groups
Strong written and oral communication skills
Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
Ability to work within tight deadlines and prioritization of work to achieve them
Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail

For Those Who Seek To Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.

Apply on LinkedIn About employer

More about this job

Responsibilities

The Project Assistant/Office Administrator will assist with document control, submittals, and project administration duties while minimizing task work for the project management team. They will also maintain office services and ensure effective communication among stakeholders.

Requirements

Candidates should have an undergraduate degree or diploma in a relevant field and at least 3 years of experience in documentation tracking. Strong computer skills and the ability to manage multiple priorities in a dynamic environment are essential.

Skills

Document Control
Project Administration
Communication
Interpersonal Skills
Organizational Skills
Analytical Skills
Problem Solving
Microsoft Office
Change Management
Relationship Management
Attention to Detail
Time Management
Teamwork
Adaptability
Critical Thinking
Flexibility

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Submittals
Project Administration
Change Orders
RFI
Shop Drawings
Minutes of Meetings
Contracts
Communication
Project Management
Office Administration
Couriers
Microsoft Office
Procore
SharePoint
Viewpoint

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Work requirements

Jobs in Canada