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Added 2 months ago
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Intern, Digital Construction (BIM/VDC)
Pomerleau
Quebec, QC
- Internship
Career Growth into roles like project coordinator or site engineer
Added 2 months ago
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Site Manager
Brenntag
Alfred and Plantagenet, ON
- Full-time
…following (varies by District): Shift Supervisor; Operations Coordinator; Operations Clerk; Shipping Clerk; Work Leader; Lead Hand; Customer Service Representative; Dispatcher; Bulk…
Added 2 months ago
Document Control Coordinator - Michels Canada
Michels Corporation
Vancouver, BC
The Document Control Coordinator is responsible for ensuring the accurate, timely, and controlled management of all project documentation. This role supports project teams by maintaining…
Added 2 months ago
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Senior Configuration Coordinator CADM
MDA
Richmond, BC
- Full-time
The Senior Configuration Management Coordinator (CMC) reports to the Manager, Quality Assurance and resides within the Configuration and Data Management (CADM) team within the Quality…
Added 4 months ago
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BIM Specialist
AtkinsRéalis
Toronto, Ontario
- Full-time
Coordinate the integration of discipline‑specific BIM models into project federated models while ensuring alignment with project standards and established workflows.
Added 6 months ago
Hivunikȓaq Uqautchiptigun Aulapkaiȓuaq (Language Revitalization Coordinator)
Inuvialuit Regional Corporation
Aklavik, Northwest Territories
…community efforts. Additionally, the Language Revitalization Coordinator conducts research, handles administrative tasks, and fosters strong relationships with stakeholders to support the…
Added 6 months ago
Uqausiitigun Aulatchiyi (Language Revitalization Coordinator)
Inuvialuit Regional Corporation
Sachs Harbour (Ikaahuk), Northwest Territories · Sachs Harbour, Northwest Territories
…community efforts. Additionally, the Language Revitalization Coordinator conducts research, handles administrative tasks, and fosters strong relationships with stakeholders to support the…
Added 6 months ago
Uqausiitigun Aulatchiyi (Language Revitalization Coordinator)
Inuvialuit Regional Corporation
Paulatuk, Northwest Territories
…community efforts. Additionally, the Language Revitalization Coordinator conducts research, handles administrative tasks, and fosters strong relationships with stakeholders to support the…
Added 3 months ago
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Account Coordinator
dentsu
Calgary, Alberta
- Full-time
As an Account Coordinator you will be an integral member of the Accounts team by providing support and assistance in managing the client’s business and ensuring that day to day activities…
Added 3 months ago
CN
Continuous Improvement Coordinator
Canadian Natural
Fort McMurray, Alberta
- Full-time
…facility? We are currently seeking for a Continuous Improvement Coordinator to join our Albian Mine Development & Continuous Improvement team. In this role, you will collaborate with…
Added 4 months ago
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Project Coordinator / Field Engineer - Industrial
Ledcor
Edmonton, Alberta
- Full-time
…giving our Field Engineers hands on exposure across the full project lifecycle. You’ll gain real world experience working alongside elite teams in piping, mechanical, electrical,…
Added 4 months ago
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Project Control Coordinator
Ledcor
Merritt, British Columbia
- Full-time
As a Project Controls Coordinator, you will play a critical leadership role on major industrial projects ranging from $50M to $1B+, providing strategic direction and hands-on oversight of…
Added 4 months ago
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Project Coordinator, Mining
Ledcor
St. Lawrence, Newfoundland and Labrador
- Full-time
We are seeking a skilled and experienced Project Coordinator with a specialty in Mining Engineering to manage and oversee all aspects of our ongoing mining projects. In this role, you will…
Added 4 months ago
RM
Mechanic (Heavy Duty Equipment) - Voisey's Bay
Redpath Mining Contractors and Engineers
NL · NL, Canada
- Full-time
by forwarding their application to their Vale’s Indigenous Employment Coordinator.
Added 4 months ago
BC
Project Assistant/Office Administrator
Bird Construction
Kelowna, British Columbia
- Full-time
Project Assistant/Office AdministratorThe Project Assistant/Office Administrator is accountable for assisting with document control, submittals, day-to-day activities, project…
Added 4 months ago
SS
Regional Program Coordinator
Strong start
Canada
- Up to $25 CAD / hour
- Part-time
Regional Program Coordinator, Letters Sounds and Words™ Program, Ontario East
Added 4 months ago
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AI Enablement Coordinator
master-TMS
Toronto, Ontario
- $80,000 to $90,000 CAD / year
We are looking for an AI Enablement Coordinator to support the global adoption of new AI solutions, tools, and technology-enabled processes across the consulting business at Simon-Kucher.
Added 2 months ago
RI
Customer Success Coordinator
RFNOW Inc.
Virden, Manitoba
- $45,000 to $55,000 CAD / year
Customer Success Coordinator (First Nations and Commercial Accounts)
Added 4 months ago
DN
Career Programs Coordinator
Digital NEST
Canada
- Full-time
The Career Programs Coordinator supports the execution and continuous improvement of Career Programs across all Digital NEST centers. In this role, the coordinator reviews member engagement…
Added 3 months ago
GI
Project Coordinator (Major Projects)
Green Infrastructure Partners
Markham, Ontario · Headquarters, Markham, ON
- Full-time
Reporting to the Project Manager, the Project Coordinator for our Major Projects team will be responsible for assisting organizing crews and equipment, supervising installations, and keep…
Added 2 months ago
Logistics Coordinator
Aecon
Cambridge, ON
Under the general direction of the JV Project Manager, the Logistic Co-Ordinator will work with project vendors, partners and site personnel to coordinate material deliveries, movement of…
Added 4 months ago
BC
QA/QC Coordinator (Electrical)
Bird Construction
Calgary, Alberta · Edmonton, Alberta · Saskatoon, Saskatchewan
- Full-time
QA/QC Coordinator (Electrical)Bird is currently seeking Field Quality Inspectors to support various upcoming jobs throughout Western Canada. As a member of the Quality Control Team, you…
Added 2 months ago
M
Provincial Projects and Initiatives Coordinator
MNA
Edmonton, AB
- Full-time
The Otipemisiwak Métis Government is seeking a Provincial Projects and Initiatives Coordinator to join the Department of Education, Training and Research. This role provides high-level…
Added 4 months ago
AG
Warehouse Parts Coordinator
Alamos Gold Inc.
Dubreuilville Township, Ontario
- Full-time
…portfolio of development stage projects, including the Lynn Lake Project and Island Gold Phase 3+ Expansion in Canada, and Puerto Del Aire Project in Mexico. Alamos also has an early-stage…
Added 4 months ago
T
Systems Installation Training Coordinator
Teknion
Toronto, Ontario
- Full-time

Bird Construction

Project Assistant/Office Administrator

Kelowna, BC, Canada

Full-time

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Job details

Job type: Full-time
Experience: 3 years’ experience tracking documentation in a database, such as Procore, SharePoint, or Viewpoint
Posting language: English
Posted: Jul 6, 2026

Original job description

Project Assistant/Office AdministratorThe Project Assistant/Office Administrator is accountable for assisting with document control, submittals, day-to-day activities, project administration duties and helping to minimize the task work done by Project Manager, Project Coordinator, Estimator and Superintendent, also maintains office services by organizing office operations and procedures, controlling correspondence, Couriers, and assigning and monitoring clerical functions.

This position is based in the Kelowna BC office.

What You Will Be Working On

Construction Management

Work closely with the Project Manager, Project Coordinator, Estimator, and Site Superintendent to minimize their need to do task work:
Change order pricing and documentation
Obtaining and processing of all submittals and RFI’s
Document management and control
Drafting minutes of meetings, contracts and correspondence.
Ensure accurate and timely project administration including: pricing change orders, tracking requests for information, processing of shop drawings, document control, and communication to all stakeholders.
Work closely with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery.
Educate Project Managers, Project Coordinators, Estimators, and Superintendents in project administration.
Maintain effective communications to ensure all stakeholders are informed and up-to-date.

Relationship Management

Develop new relationships with clients, consultants, suppliers and trades.
Enhance relationships with existing clients, consultants, suppliers and trades.

Project Administration and Office Administrator:

Process RFI and shop drawing submissions and other project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Bird requirements; follow up with trades to obtain all relevant contract documentation, review and ensure Bonds and Certificates of Insurance are accurate and meet Bird requirements.
Process all change management documentation in applicable systems, ensuring accuracy at all times.
Maintain organized project files in accordance with company’s Project File Structure.
Attend meetings and record and distribute minutes of meeting.
Expedite or coordinate information submitted by owner, consultants, trades and suppliers.
Create Operations and Maintenance (O&M) Manuals and assist with As-Built Drawings at closeout.
Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed.
Organize Couriers,
Order and maintain supplies for the office- Coffee, Paper etc..
Reception- answering and directing phone calls,
Schedule and maintain meeting bookings and rooms.

What We Are Looking For

Undergraduate degree or diploma in a relevant field an asset
3 years’ experience tracking documentation in a database, such as Procore, SharePoint, or Viewpoint
Superior computer skills in Microsoft Office Word, Excel and Power Point

Ability to learn and adapt to changing systems, technology and procedures
Confident, detail orientated, enthusiastic and positive team player
Superior interpersonal, organizational and analytical skills
Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
Effective and efficient problem solving and decision-making skills; thoughtful, proactive and creative
Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment
Ability to forge, grow and maintain positive relationships with multiple groups
Strong written and oral communication skills
Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
Ability to work within tight deadlines and prioritization of work to achieve them
Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.

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More about this job

Responsibilities

The role provides administrative support to the project management team by handling document control, RFIs, submittals, and change order documentation. Additionally, it manages general office operations, including reception, courier coordination, and supply maintenance.

Requirements

Candidates should have approximately 3 years of experience with project tracking databases and proficiency in Microsoft Office. An undergraduate degree or diploma in a relevant field is considered an asset.

Skills

Document Control
Project Administration
Microsoft Office
Procore
SharePoint
Viewpoint
Relationship Management
Change Order Pricing
Meeting Minutes
RFI Processing
Submittal Management
Office Administration
Communication
Organization
Analytical Skills
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Construction Management
Procore
SharePoint
Viewpoint
RFI
Shop Drawings
Subcontract Agreements
O&M Manuals
As-Built Drawings
Document Management
Project File Structure
Change Management
Bonds
Certificates of Insurance
Administrative Support
Kelowna BC

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