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Added 1 min ago
DM
Hotel assistant manager
Drifters Motel & Restaurant
Terrace Bay, ON
- $38.1 to $39.1 CAD / hour
- Full-time
- On-site
Develop and implement policies and procedures for daily operations
Added 13 mins ago
M
Nurse Team Lead, Patient Support Program
McKesson
Mississauga, ON · Montreal, QC
- Full-time
Experience supporting quality improvement, process improvement, clinical operations, technology implementation, user acceptance testing, or change adoption.
Added 13 mins ago
C
Executive Assistant
CIBC
Toronto, ON
- Full-time
You’ll be joining CIBC’s Risk Management team as an Executive Assistant. In this role, you’ll provide day-to-day administrative support to 3 Executive's in Global Operations Enterprise Risk…
Added 13 mins ago
BB
Retail Store Manager and Assistant Store Manager
Best Buy Canada
Burnaby, BC · Richmond, BC · Robson, BC · Vancouver, BC · BC
- Full-time
Assistant store manager (which we call assistant store leader)
Added 24 mins ago
PP
Assistant manager, restaurant
PANAGO PIZZA WINDERMERE
Edmonton, AB
- From $36 CAD / hour
- Full-time
- On-site
Added 32 mins ago
RI
Restaurant assistant manager
Royal Indian Buffet and Sweets
Cambridge, ON
- From $38 CAD / hour
- Full-time
- On-site
Added 40 mins ago
BW
Hotel assistant manager
Best Western Prince George Downtown
Prince George, BC
- From $37 CAD / hour
- Full-time
- On-site
Develop and implement policies and procedures for daily operations
Added 43 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel jour
Shoppers Drug Mart
Trois-Rivières, QC
- Part-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.
Added 43 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Sudbury, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 43 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Quebec, QC
- Part-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.
Added 43 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Longueuil, QC
- Part-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.
Added 43 mins ago
A
Medical Administrative Assistant
Altasciences
Montreal, QC
- Full-time
The Medical Administrative Assistant provides administrative assistance to Clinical Principal Investigator and to the Director, Clinical Operations. The Medical Administrative Assistant…
Added 43 mins ago
A
Assistant Grounds and Equipment Manager
AccorHotel
Lake Louise, AB
- Full-time
The Fairmont Hotel seeks an Assistant Grounds and Equipment Manager to support in overseeing grounds maintenance, landscaping, and equipment management. Responsibilities include supervising…
Added 43 mins ago
LC
Grocery Assistant Department Manager Full Time Day
Loblaw Companies Limited
Chatham, NB
- Full-time
…give excellent customer service and memorable experiences. Our Assistant Department Managers are dedicated people leaders who navigate us to providing the best in-store experience for…
Added 43 mins ago
BL
Legal Assistant / Administrative Assistant (full-time temporary)
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
- Other
Reporting to the Executive Director, Labour Relations, the Legal Assistant / Administrative Assistant provides support to our in-house Legal Counsel for the CLASS program, which is a shared…
Added 58 mins ago
C
Pharmacist, Quality Assuranc - Temporary Full Time - Burnaby, BC
CareRx
Burnaby, BC
- Full-time
Collaborates with the Assistant Pharmacy Manager, Operations to develop and implement corrective action plans that prevent incident recurrence.
Added 58 mins ago
Pharmacy Assistant, L1
CareRx
Burnaby, BC
CareRx is looking for a Pharmacy Assistant, L1 to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy Assistant will assist with the…
Added 58 mins ago
SHIFT LEADER - ORFUS OUTLET
Kitchen Stuff Plus
Toronto, ON
Supervise and direct sales floor operations in the areas of customer service, merchandising, housekeeping standards, shipping and receiving and health and safety
Added 58 mins ago
PF
District Manager
Planet Fitness
Calgary, AB
- Full-time
…plans, customer service, and outstanding execution of all field operations and strategies consistently across a group of Planet Fitness locations. The business is growing rapidly with…
Added 58 mins ago
TF
Production Assistant
The Foray Group
Markham, ON
- Part-time
Work collaboratively with Production Leads, Supervisors, Warehouse, Quality Assurance, Sanitation, Logistics, and other Operations team members to achieve daily goals.
Added 58 mins ago
LA
Library Assistant
Legislative Assembly of British Columbia
Victoria, BC
- Full-time
Reporting to a Library Technician, the Library Assistant undertakes duties related to acquisitions, cataloguing, circulation, reference and other library operations. The Library Assistant…
Added 58 mins ago
FP
Assistant Controller- Dual Property
Four Points by Sheraton Kelowna Airport
Kelowna, BC
- Full-time
Argus Hospitality is looking for a results-driven and confident Assistant Controller- Dual Property to manage and improve our financial performance. The Assistant Controller- Dual Property…
Added 1 hour ago
CB
Assistant manager - food services
Canopy by Hilton Toronto Yorkville
Toronto, ON
- From $36 CAD / hour
- Full-time
- On-site
Added 1 hour ago
RI
Location Assistant
Richardson International
Wilcox, SK
- Full-time
Working with Richardson opens the door to a world of possibility. We currently have an opportunity for a Location Assistant at our Corinne Richardson Pioneer Ag Business Centre located in…
Added 1 hour ago
S
Part-Time Pharmacy Assistant
Save-On-Foods
Sherwood Park, AB · Summerwood - Sherwood Park AB
- Part-time
We are hiring for a Pharmacy Assistant at our Summerwood location in Sherwood Park, AB.

Bird Construction

Project Assistant/Office Administrator - Buildings West

Kelowna, BC, Canada

Full-time

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Job details

Job type: Full-time
Experience: 3 years’ experience tracking documentation in a database, such as Procore, SharePoint, or Viewpoint
Posting language: English
Posted: Oct 28, 2026

Original job description

Project Assistant/Office Administrator - Buildings WestThe Project Assistant/Office Administrator - Buildings West is accountable for assisting with document control, submittals, day-to-day activities, project administration duties and helping to minimize the task work done by Project Manager, Project Coordinator, Estimator and Superintendent, also maintains office services by organizing office operations and procedures, controlling correspondence, Couriers, and assigning and monitoring clerical functions.

This position is based in the Kelowna BC office.

What You Will Be Working On

Construction Management

Work closely with the Project Manager, Project Coordinator, Estimator, and Site Superintendent to minimize their need to do task work:
Change order pricing and documentation
Obtaining and processing of all submittals and RFI’s
Document management and control
Drafting minutes of meetings, contracts and correspondence.
Ensure accurate and timely project administration including: pricing change orders, tracking requests for information, processing of shop drawings, document control, and communication to all stakeholders.
Work closely with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery.
Educate Project Managers, Project Coordinators, Estimators, and Superintendents in project administration.
Maintain effective communications to ensure all stakeholders are informed and up-to-date.

Relationship Management

Develop new relationships with clients, consultants, suppliers and trades.
Enhance relationships with existing clients, consultants, suppliers and trades.

Project Administration and Office Administrator:

Process RFI and shop drawing submissions and other project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Bird requirements; follow up with trades to obtain all relevant contract documentation, review and ensure Bonds and Certificates of Insurance are accurate and meet Bird requirements.
Process all change management documentation in applicable systems, ensuring accuracy at all times.
Maintain organized project files in accordance with company’s Project File Structure.
Attend meetings and record and distribute minutes of meeting.
Expedite or coordinate information submitted by owner, consultants, trades and suppliers.
Create Operations and Maintenance (O&M) Manuals and assist with As-Built Drawings at closeout.
Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed.
Organize Couriers,
Order and maintain supplies for the office- Coffee, Paper etc..
Reception- answering and directing phone calls,
Schedule and maintain meeting bookings and rooms.

What We Are Looking For

Undergraduate degree or diploma in a relevant field an asset
3 years’ experience tracking documentation in a database, such as Procore, SharePoint, or Viewpoint
Superior computer skills in Microsoft Office Word, Excel and Power Point

Ability to learn and adapt to changing systems, technology and procedures
Confident, detail orientated, enthusiastic and positive team player
Superior interpersonal, organizational and analytical skills
Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
Effective and efficient problem solving and decision-making skills; thoughtful, proactive and creative
Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment
Ability to forge, grow and maintain positive relationships with multiple groups
Strong written and oral communication skills
Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
Ability to work within tight deadlines and prioritization of work to achieve them
Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.

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More about this job

Responsibilities

The Project Assistant/Office Administrator will manage project documentation, including submittals, RFIs, and change orders, while supporting the project team with administrative tasks. Additionally, they will oversee office operations, maintain project files, and facilitate communication between stakeholders.

Requirements

Candidates should have approximately 3 years of experience in documentation tracking using software like Procore, SharePoint, or Viewpoint. Strong proficiency in Microsoft Office and excellent organizational, analytical, and interpersonal skills are required for this fast-paced role.

Skills

Document control
Project administration
Submittals
RFI processing
Microsoft Office
Procore
SharePoint
Viewpoint
Change order management
Office operations
Communication
Analytical skills
Problem solving
Attention to detail
Time management
Relationship management

Visa sponsorship

Not detected in the job text

Keywords

Construction Management
Document Control
Project Administration
Procore
SharePoint
Viewpoint
Microsoft Office
RFI
Shop Drawings
Change Orders
Subcontract Agreements
O&M Manuals
As-Built Drawings
Office Administration
Reception
Data Tracking
Contract Management
Stakeholder Communication
Construction
Project Coordination

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