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Bird Construction

Senior Proposal Specialist

ON, Canada
Ontario, Canada, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 20, 2026
Experience: 5-10 years’ experience in a sales, business development, or marketing environment with proposal creation responsibility
Posting language: English
Posted: Oct 21, 2026

Original job description

The Senior Proposal Specialist will work closely with corporate and regional buildings teams on developing and submitting proposals, leading marketing tactics, and supporting business development initiatives.

This role is based out of our Mississauga, Ontario office

What You Will Be Working On

Coordinate the proposal preparation and submission:
Read and distribute Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team
Create and distribute the responsibility matrix with the pursuit team
Distribute requests for information internally, as required
Centralize and standardize RFP content
Set deadlines for content and manage
Strategize on proposal content and work with the identified proposal lead
Arrange and record proposal team meetings
Work with the proposal lead to draft tailored content
Manage technical content
Work with external vendors and stakeholders to obtain their input and information
Review and editing of proposal material
Arrange for proposal reviews
Copy, collate, bind, distribute, courier, deliver all proposals; and
Share lessons learned and best practices.
Incorporate a continuous improvement mindset post submission:
Track proposals – submissions, successes, opportunities for improvement
Set up and participate in debriefs and document feedback
Act as the single point of contact for all RFP, RFPQs, Expressions of Interest (EOI), and other such communications
Create new and update employee resumes and project sheets as needed
Ensure consistent look and feel for all submittals
Ensure proposal quality and compliance
Archive information and keep the marketing database up to date; and,
Maintain marketing information files, obtain project information at start of the project and create a project folder. Manage and update this information as the project progresses and upon completion.

What We Are Looking For

Undergraduate degree/diploma in marketing/communications, journalism, or business-related field
5-10 years’ experience in a sales, business development, or marketing environment with proposal creation responsibility
Superior written and verbal communication skills
Ability to communicate with team members at all levels of the organization
Experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop)
Experience working with Microsoft Office (Outlook, Word, Excel, Teams, etc.)
Experience working with a CRM tool (Microsoft Dynamics) is considered an asset
Excellent project coordination skills and understanding of key business processes
Ability to forge, grow, and maintain positive relationships
Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
Ability to work within tight deadlines and prioritize work to achieve them
Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
Highly developed interpersonal, communication, and organizational skills
Sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment
Ability to work collaboratively with a positive attitude
Previous experience working in a corporate construction, architecture, and/ or engineering environment is considered an asset

For Those Who Seek To Redefine

The greatest achievements in history are born of the greatness within people – where human potential meets vision and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

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More about this job

Responsibilities

Coordinate and manage proposal preparation and submission, including RFP communications, content development, reviews, compliance, and delivery. Track proposal outcomes, organize debriefs, maintain marketing and project information, and support continuous improvement and business development.

Requirements

Requires an undergraduate degree or diploma in marketing, communications, journalism, or a business-related field, plus 5–10 years of experience in sales, business development, or marketing with proposal creation responsibilities. Candidates should have strong communication, coordination, organizational, analytical, and relationship-building skills, along with experience using Adobe Creative Cloud and Microsoft Office; CRM and construction, architecture, or engineering experience are assets.

Skills

Proposal Development
RFP Coordination
Business Development
Marketing
Project Coordination
Written Communication
Verbal Communication
Adobe Creative Cloud
InDesign
Illustrator
Photoshop
Microsoft Office
Microsoft Dynamics
Content Editing
Quality Assurance
Relationship Management

Visa sponsorship

Not detected in the job text

Keywords

Proposal Development
Request For Proposal
Request For Pre-Qualification
Expression Of Interest
Business Development
Marketing
Pursuit Team
Responsibility Matrix
Proposal Content
Technical Content
Proposal Compliance
Proposal Reviews
Continuous Improvement
Debriefs
Employee Resumes
Project Sheets
Marketing Database
Adobe Creative Cloud
InDesign
Illustrator
Photoshop
Microsoft Office
Microsoft Dynamics
Project Coordination
Construction
Architecture
Engineering

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