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Added 15 days ago
Marketing and Proposal Specialist
TalentSphere Staffing Solutions
Calgary, AB
Full-time
Other Titles: Marketing Specialist, Marketing Coordinator, Proposal Specialist, Proposal Coordinator, Proposal Writer, AEC Marketing Specialist
Added 3 months ago
Senior Proposal Specialist
Bird Construction
Mississauga, Ontario
Full-time
Senior Proposal SpecialistThe Senior Proposal Specialist will work closely with corporate and regional buildings teams on developing and submitting proposals, leading marketing tactics and…
Added 12 days ago
Proposal Specialist
Bird Construction
Edmonton, AB
Full-time
Proposal SpecialistBird is seeking a Proposal Specialist to support and lead the development of high-quality, strategic submissions across our Industrial sectors. In this role, you will…
Added 5 days ago
Proposal Specialist
PRI Consultants
Toronto, ON · North York, ON
Full-time
…across British Columbia, Alberta, and Ontario. We are seeking a Proposal Specialist to write and coordinate the proposals and RFP responses that win our work across five sectors:…
Added 17 days ago
Proposal Specialist
Survalent
Mississauga, ON
Full-time
For this role, we’re interested in connecting with talented professionals who enjoy writing proposals and have a strong technical or engineering background. If you enjoy working with…
Added 26 days ago
Proposal Specialist
Reliance Impact
Toronto, ON
$75,000 to $95,000 CAD / year
Full-time
We are seeking a highly organized and detail-oriented Proposal Coordinator to join a growing construction organization. This role will be responsible for coordinating, developing, and…
Added 10 days ago
Proposal Specialist
Reliance Impact
Toronto, ON
$75,000 to $95,000 CAD / year
Full-time
We are seeking a highly organized and detail-oriented Proposal Coordinator to join a growing construction organization. This role will be responsible for coordinating, developing, and…
Added 11 days ago
Proposal Specialist
L3Harris Technologies
Montreal, QC
Draft and deliver the technical proposal (excellent writing and oral/presentation skills are required);
Added 1 month ago
Proposal Specialist
Entuitive
Calgary, AB
$65,000 to $75,000 CAD / year
Full-time
As a Proposal Specialist, you will lead and assist in the management, production, coordination, and development of proposals and credential packages that support the firm's growth and…
Added 1 month ago
Proposal Specialist
Entuitive
Remote, Canada
Full-time · Remote
As a Proposal Specialist, you will lead and assist in the management, production, coordination, and development of proposals and credential packages that support the firm’s growth and…
Added 3 days ago
Proposal Specialist
Calian Group
Ottawa, ON
Full-time
We are looking for a Proposal Specialist to lead Calian’s bid process from project initiation through contract award for our service lines. In addition to proposal coordination…
Added 4 months ago
Proposal Specialist
Staples Canada
Richmond Hill, Ontario
Full-time
Reporting to the proposal team manager, the proposal specialist owns the proposal process from the kick-off meeting through to submission. They serve as the project manager for complex,…
Added 3 months ago
Proposal Specialist (Contract / FT)
Staples Canada
Richmond Hill, ON
Full-time
Reporting to the proposal team manager, the proposal specialist owns the proposal process from the kick-off meeting through to submission. They serve as the project manager for complex,…
Added 1 month ago
Proposal Specialist
McMillan LLP
Vancouver, BC · Ottawa, ON · Toronto, ON · Montreal, QC · AB
Full-time
McMillan LLP is seeking an experienced Proposal Specialist (bilingual optional) to join our Marketing and Business Development team and support the firm’s continued growth and our…
Added 3 days ago
Proposal Specialist
Calian in Space & Technology
Ottawa, ON
Full-time
We are looking for a Proposal Specialist to lead Calian’s bid process from project initiation through contract award for our service lines. In addition to proposal coordination…
Added 1 day ago
Proposal Specialist (Government)
Geotab
Oakville, ON
Full-time
We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Proposal Specialist with at least five years of proposal support of…
Added 1 day ago
Proposal Specialist (Government)
Geotab
Toronto, ON · Oakville, ON · Waterloo, ON
We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Proposal Specialist with at least five years of proposal support of…
Added 1 month ago
Proposal Specialist
McCarthy Tétrault LLP
Toronto, ON
Full-time
We are recruiting for a Proposal Specialist to join our team in our Toronto or Montreal office. The successful candidate must have a minimum of of 3 years of relevant business experience,…
Added 1 month ago
Proposal Specialist
Workplace Options
Remote, Canada
Full-time · Remote
The Proposal Specialist manages the full proposal lifecycle - from RFP receipt to submission - ensuring compliant, compelling, and high-quality responses. This role partners closely with…
Added 1 day ago
Proposal Specialist
Geotab
Oakville, ON
Full-time
We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking an Proposal Specialist who will be responsible for assisting in the…
Added 15 days ago
Proposal Specialist
Geotab
Oakville, ON · Toronto, ON · Waterloo, ON
We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking an Proposal Specialist who will be responsible for assisting in the…
Added 4 months ago
Proposal specialist
Pomerleau
Montreal, Quebec
Full-time
The Proposal Specialist holds a central role in the design, coordination, and delivery of technical and commercial responses to major construction industry tenders (RFQ/RFP). This position…
Added 1 month ago
Sr. Proposal Specialist
McKesson
Mississauga, ON
Full-time
The Sr. Proposal Specialist (P4) is an experienced individual contributor within Marketing & Commercial Operations, accountable for managing and delivering moderately complex to complex…
Added 2 hours ago
Senior Proposal Specialist
HDR
Burlington, ON
Full-time
Do you enjoy strategy, creativity, and the pursuit in generating winning proposals? Do you have the drive and passion to win work? If the answer is yes, then HDR is the place for you. HDR…
Added 8 days ago
Business Proposal Specialist
Pollard Banknote Limited
Winnipeg, MB
Full-time
As a Proposal Specialist, you'll create compelling proposal content that showcases Pollard's products, solutions, and expertise. Working closely with subject matter experts and leaders…

Bird Construction

Senior Proposal Specialist

Mississauga, ON, Canada

Job type: Full-time
Experience: 7-15 years’ experience in a sales, business development or marketing environment with proposal creation responsibility
Posting language: English
Posted: Jun 15, 2026

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Original job description

Senior Proposal SpecialistThe Senior Proposal Specialist will work closely with corporate and regional buildings teams on developing and submitting proposals, leading marketing tactics and supporting business development initiatives.

*Open to Intermediate to Senior level applicants

What You Will Be Working On

Coordinate the proposal preparation and submission:
Read and distribute Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team
Create and distribute the responsibility matrix with the pursuit team
Distribute requests for information internally, as required
Centralize and standardize RFP content
Set deadlines for content and manage
Strategize on proposal content and work with the identified proposal lead
Arrange and record proposal team meetings
Work with the proposal lead to draft tailored content
Manage technical content
Work with external vendors and stakeholders to obtain their input and information
Review and editing of proposal material
Arrange for proposal reviews
Copy, collate, bind, distribute, courier, deliver all proposals; and
Share lessons learned and best practices.
Incorporate a continuous improvement mindset post submission:
Track proposals – submissions, successes, opportunities for improvement
Set-up and participate in debriefs and document feedback
Act as the single point of contact for all RFP, RFPQ, Expressions of Interest (EOI), and other such communications
Create new and update employee resumes and project sheets as needed
Ensure consistent look and feel for all submittals
Ensure proposal quality and compliance
Archive information and keep marketing database up to date; and,
Maintain marketing information files, obtain project information at start of the project and create project folder. Manage and update this information as project progresses and upon completion.

What We Are Looking For

Undergraduate degree/diploma in marketing/communications, journalism or business-related field
7-15 years’ experience in a sales, business development or marketing environment with proposal creation responsibility
Superior written and verbal communication skills
Ability to communicate with team members at all levels of the organization
Experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop)
Experience working with Microsoft Office (Outlook, Word, Excel, Teams, etc.)
Experience working with a CRM tool (Microsoft Dynamics) considered an asset
Excellent project coordination skills and understanding of key business processes
Ability to forge, grow, and maintain positive relationships
Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
Ability to work within tight deadlines and prioritize work to achieve them
Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
Highly developed interpersonal, communication, and organizational skills
Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
Ability to work collaboratively with a positive attitude
Previous experience working in a corporate construction, architecture, and/ or engineering environment considered an asset

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.

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More about this job

Responsibilities

Coordinate the end-to-end preparation and submission of RFPs and RFPQs, including content strategy and technical drafting. Manage marketing databases, employee resumes, and project sheets while ensuring quality and compliance of all submittals.

Requirements

Requires an undergraduate degree in marketing, communications, journalism, or business with 7-15 years of experience in sales or marketing. Proficiency in Adobe Creative Cloud and Microsoft Office is essential, with experience in construction or engineering environments preferred.

Skills

Proposal Writing
Project Coordination
Adobe Creative Cloud
Microsoft Office
CRM
Microsoft Dynamics
Business Development
Marketing Strategy
Technical Writing
Editing
Stakeholder Management
Analytical Thinking
Problem Solving
Interpersonal Communication
Time Management
Attention to Detail

Visa sponsorship

Not detected in the job text

Keywords

RFP
RFPQ
EOI
InDesign
Illustrator
Photoshop
Microsoft Dynamics
Construction
Architecture
Engineering
Proposal Management
Business Development
Marketing
Project Sheets
CRM
Corporate Construction

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