Office Manager

Office Manager / Front Desk Coordinator

Bite Brands

About the Role

Bite Brands is seeking an organized, proactive Office Manager / Front Desk Coordinator to keep our office running smoothly and support our growing hospitality business. This role combines office management, administrative support, meeting and travel coordination, and construction project tracking.

The ideal candidate is comfortable with numbers, strong in Excel, and skilled at managing calendars, emails, deadlines, and competing priorities. You take ownership, follow through, and anticipate what the team needs.

Key Responsibilities

Office Management & Front Desk

• Manage day-to-day office operations, keeping the space organized, professional, and well stocked.
• Order and maintain office supplies, kitchen essentials, and equipment.
• Welcome visitors, answer incoming calls, and coordinate deliveries.
• Liaise with vendors, building management, and service providers.
• Track office expenses, review invoices, and maintain accurate records.

Administrative & Team Support

• Manage calendars, coordinate meetings, and arrange meeting rooms, materials, and catering.
• Prepare agendas, take meeting notes, and follow up on action items.
• Support email management by organizing inboxes, prioritizing requests, and tracking responses.
• Book flights, hotels, transportation, and other travel arrangements; prepare detailed itineraries.
• Maintain organized digital files, contact lists, spreadsheets, and business documents.

Construction & Project Coordination

• Maintain construction timelines and project trackers for new restaurant openings and renovations.
• Coordinate with the construction manager, contractors, vendors, and internal teams to track milestones and deadlines.
• Schedule project meetings and follow up on outstanding tasks, approvals, and deliverables.
• Flag delays, missing information, and scheduling conflicts early.
• Update budget trackers, organize quotes and invoices, and prepare project status summaries.

Qualifications & Skills

• Previous experience in office management, administration, executive support, or project coordination.
• Strong Microsoft Excel skills, including formulas, spreadsheet organization, and expense tracking.
• Excellent organizational skills and attention to detail.
• Confidence working with numbers, budgets, invoices, and financial information.
• Strong email, calendar, and meeting management skills.
• Clear, professional written and verbal communication.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Resourcefulness, sound judgment, and discretion when handling confidential information.
• Experience in hospitality, restaurants, construction, or a multi-location business is an asset.

Who You Are

• You enjoy creating order, keeping people on track, and making an office run well. You are approachable and professional, comfortable following up with busy teams, and dependable when it comes to details and deadlines.