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Added 23 mins ago
A
Executive Assistant, CIO
AIMCo
Calgary, AB
- Full-time
We are looking for a highly capable Executive Assistant to provide trusted, high-level support to the Chief Investment Officer (CIO) in a fast-moving, complex environment. This role demands…
Added 23 mins ago
KC
Administrative Assistant
K2 Capital
Vancouver, BC
- Full-time
K2 Capital is seeking a proactive, highly organized Executive Assistant & Office Administrator to work directly with our Managing Director and keep day-to-day operations running smoothly.
Added 53 mins ago
M
Executive Assistant
Metrolinx
Toronto, ON
- Full-time
Added 54 mins ago
DS
Educational Assistant (1.0 FTE - Temporary)
District School Board Ontario North East
Schumacher, ON
- Temporary
Added 54 mins ago
OJ
Assistant General Counsel - Insurance Regulatory & Corporate
Oliver James
Toronto, ON · Greater Toronto Area, Canada
- $180,000 to $220,000 USD / year
- Full-time
Assistant General Counsel - Insurance & Regulatory
Added 54 mins ago
BH
Educational Assistant - Temporary FT - St. Gabriel School (1.0 FTE )
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
- Internship
Successful completion of a post secondary educational assistant program (normally one year), or equivalent, plus a minimum of one year experience working with children;
Added 54 mins ago
BH
Educational Assistant - Temporary FT - Madonna Della Libera School (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
- Internship
Successful completion of a post secondary educational assistant program (normally one year), or equivalent, plus a minimum of one year experience working with children;
Added 1 hour ago
UO
Assistant to the Executive Director, Student Support
University of Manitoba
Winnipeg, MB
- $60,068.35 to $84,095.69 CAD / year
- Full-time
Added 1 hour ago
SI
Administrative Assistant
Stalwart Insurance Group
Vancouver, BC
- Full-time
Added 1 hour ago
A
Rehabilitation Assistant
ARBI
Calgary, AB
- Part-time
Added 1 hour ago
Administrative Assistant
Manitoba Blue Cross
Winnipeg, MB
Added 1 hour ago
E
Executive Assistant
Enwave
Toronto, ON
- Full-time
Enwave is seeking an exceptionally organized Executive Assistant to support multiple executives in a fast-paced environment. You’ll manage complex calendars, balance competing priorities,…
Added 2 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 2 hours ago
ME
Executive Administrative Assistant
Morson Edge (Canada)
Toronto, ON
- $50,000 to $70,000 CAD / year
- Full-time
The Executive Administrative Assistant supports the leadership team by managing a variety of administrative tasks with a high level of confidentiality and organization. The role requires…
Added 2 hours ago
AU
Executive Assistant to Provost
Adler University
Vancouver, BC
- Full-time
Under the direction of the Provost and Senior VP, the Executive Administrative Assistant will perform diverse administrative support duties in support or this office. These functions will…
Added 2 hours ago
OS
(PERMANENT FULL TIME) EXECUTIVE ASSISTANT - CLINICAL SERVICES
Ontario Shores Centre for Mental Health Sciences
Whitby, ON
- Full-time
To provide executive administrative support in the effective day-to-day management of Ontario Shores Centre for Mental Health Sciences (Ontario Shores) which frequently involves dealing…
Added 2 hours ago
UO
Executive Assistant
University of British Columbia
Kelowna, BC
- $4,756.11 to $5,802.73 CAD / month
- Full-time
Non Union Salaried - Administrative Assistant 3
Added 3 hours ago
BP
Legal Assistant / Administrative Assistant
BC Public School Employers' Association
Vancouver, BC
- $68,760 to $74,827 CAD / year
- Full-time
Legal Assistant / Administrative Assistant (full-time temporary)
Added 3 hours ago
EC
Administrative Assistant
EHN Canada
Saskatoon, SK
- $22 to $25 CAD / hour
- Part-time
Added 3 hours ago
BP
Legal Assistant
BC Public School Employers' Association
Vancouver, BC
- $71,566 to $77,881 CAD / year
- Full-time
Reporting to the Executive Director, Labour Relations, the Legal Assistant supports CLASS Legal Counsel with
Added 3 hours ago
EI
Executive Assistant & Office Manager
EnviCore Inc.
Calgary, AB
- Full-time
Added 4 hours ago
UO
Department Secretary
University of Victoria
Victoria, BC
- Full-time
Added 4 hours ago
O
Executive Assistant
OMERS
Toronto, ON · Head Office Toronto
- Full-time
Added 4 hours ago
C
Personal Assistant - UHNW
Confidential
Toronto, ON
- Full-time
A private family is seeking an experienced Personal Assistant to provide dedicated support with the coordination and management of their personal and family affairs. Based in downtown…
Added 4 hours ago
TM
Administrative Assistant
Toronto Metropolitan University
Toronto, ON
- Temporary

BJRC Recruiting

Administrative Assistant

Toronto, ON, Canada

Part-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time
Apply by: Nov 25, 2026
Working hours: 25 hours/week
Posting language: English
Posted: Oct 26, 2026

Original job description

Administrative Assistant (Part-Time, Contract)

BJRC Recruiting is hiring a part-time Administrative Assistant to keep our Toronto office, team and recruitment systems running smoothly, starting January 2027.

Overview:

Location

Midtown Toronto, on-site (3 days per week)

Schedule

Part-time (25 hours/week)

Pay

$18/hour

Contract

6 months, with potential to move to full-time

Start date

January 2027

Reports to

Manager, People & Operations

Education

No degree required, interest in law, finance or recruitment

About BJRC Recruiting

BJRC Recruiting is a contingent search firm specializing in executive search, legal and compliance, and finance and accounting recruitment, plus interim and contract placements. We work in English and French from offices in Toronto and Montréal. We hold a 5.0 rating on Google from 100+ reviews, and The Globe and Mail's Report on Business ranked us No. 29 on Canada's Top Growing Companies 2025. Learn more at bjrcrecruiting.com.

About the role

As our Administrative Assistant, you'll be the person who keeps things organized behind the scenes: calendars, inboxes, our CRM, the office itself and the logistics that keep a growing team moving. You'll work closely with leadership and our recruiters, and get a front-row view of how legal, finance and executive hiring works in Canada.

This role is a great fit for a mature student exploring a career in law, finance or recruitment who wants real experience at a fast-growing firm while studying.

What you'll do:

Administrative support

Manage calendars for leadership and the team, including placement reminders
Answer and manage the Toronto office phone line and our Montréal virtual line
Keep our CRM clean and accurate: merge duplicates, update notes, assign owners and troubleshoot issues
Update job descriptions and manage job slots in LinkedIn Recruiter
Send Google review requests to placed candidates
Coordinate monthly ads in the Ontario Reports (12 per year)
Book team travel, including flights, hotels and logistics (about 4 trips per year)
Support light client engagement: coordinating and hosting, DocuSign and follow-up emails
Provide friendly, professional service to candidates and clients, including handling concerns
Organize Google Drive and maintain data tracking
Prepare and track invoices
Conduct occasional reference checks for placed candidates

Office management

Keep the office stocked with snacks, coffee and supplies
Keep the office clean, tidy and organized, including dishes
Provide basic IT support and submit help tickets as needed
Take on special projects as they come up

What we're looking for

A mature student with an interest in law, finance or recruitment
Highly organized, with strong attention to detail
Clear, professional written and verbal communication
Comfortable juggling many small tasks and prioritizing on the fly
Discreet with confidential candidate and client information
Comfortable with Google Workspace; experience with a CRM or LinkedIn is a plus
Proactive and happy to pitch in wherever the team needs help
Able to work on-site at our Midtown Toronto office 2 to 3 days a week.
French is an asset
No degree is required.

What we offer

$18/hour, part-time hours that work alongside your studies
A 6-month contract with the potential to move into a full-time role
Hands-on exposure to legal, finance and executive recruitment
Invitations to corporate and team events
Mentorship from a team of former lawyers, CPAs and executives

REF# LI1864

Apply About employer

More about this job

Responsibilities

Provide administrative support by managing calendars, phone lines, CRM records, job postings, invoices, travel, and candidate and client communications. Maintain the Toronto office, organize records and supplies, provide basic IT support, and assist with special projects.

Requirements

The role seeks a mature student interested in law, finance, or recruitment who is highly organized, detail-oriented, discreet, and able to communicate professionally while managing multiple tasks. Comfort with Google Workspace is expected; CRM or LinkedIn experience is an asset, French is an asset, and no degree is required.

Skills

Calendar Management
Administrative Support
Customer Service
Professional Communication
Organization
Attention to Detail
Task Prioritization
Confidentiality
Google Workspace
CRM Management
LinkedIn Recruiter
Invoice Tracking
Travel Coordination
Office Management
Basic IT Support
Reference Checks

Benefits

Mentorship
Corporate and Team Events
Hands-On Recruitment Experience

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Calendar Management
Google Workspace
CRM
LinkedIn Recruiter
Recruitment
Executive Search
Legal Recruitment
Finance Recruitment
Candidate Relations
Client Engagement
Google Drive
DocuSign
Invoice Tracking
Travel Coordination
Reference Checks
Office Management
Data Tracking
Confidential Information
Basic IT Support
Ontario Reports

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