Administrative Assistant

Administrative Assistant (Part-Time, Contract)

BJRC Recruiting is hiring a part-time Administrative Assistant to keep our Toronto office, team and recruitment systems running smoothly, starting January 2027.

Overview:

Location

Midtown Toronto, on-site (3 days per week)

Schedule

Part-time (25 hours/week)

Pay

$18/hour

Contract

6 months, with potential to move to full-time

Start date

January 2027

Reports to

Manager, People & Operations

Education

No degree required, interest in law, finance or recruitment

About BJRC Recruiting

BJRC Recruiting is a contingent search firm specializing in executive search, legal and compliance, and finance and accounting recruitment, plus interim and contract placements. We work in English and French from offices in Toronto and Montréal. We hold a 5.0 rating on Google from 100+ reviews, and The Globe and Mail's Report on Business ranked us No. 29 on Canada's Top Growing Companies 2025. Learn more at bjrcrecruiting.com.

About the role

As our Administrative Assistant, you'll be the person who keeps things organized behind the scenes: calendars, inboxes, our CRM, the office itself and the logistics that keep a growing team moving. You'll work closely with leadership and our recruiters, and get a front-row view of how legal, finance and executive hiring works in Canada.

This role is a great fit for a mature student exploring a career in law, finance or recruitment who wants real experience at a fast-growing firm while studying.

What you'll do:

Administrative support

• Manage calendars for leadership and the team, including placement reminders
• Answer and manage the Toronto office phone line and our Montréal virtual line
• Keep our CRM clean and accurate: merge duplicates, update notes, assign owners and troubleshoot issues
• Update job descriptions and manage job slots in LinkedIn Recruiter
• Send Google review requests to placed candidates
• Coordinate monthly ads in the Ontario Reports (12 per year)
• Book team travel, including flights, hotels and logistics (about 4 trips per year)
• Support light client engagement: coordinating and hosting, DocuSign and follow-up emails
• Provide friendly, professional service to candidates and clients, including handling concerns
• Organize Google Drive and maintain data tracking
• Prepare and track invoices
• Conduct occasional reference checks for placed candidates

Office management

• Keep the office stocked with snacks, coffee and supplies
• Keep the office clean, tidy and organized, including dishes
• Provide basic IT support and submit help tickets as needed
• Take on special projects as they come up

What we're looking for

• A mature student with an interest in law, finance or recruitment
• Highly organized, with strong attention to detail
• Clear, professional written and verbal communication
• Comfortable juggling many small tasks and prioritizing on the fly
• Discreet with confidential candidate and client information
• Comfortable with Google Workspace; experience with a CRM or LinkedIn is a plus
• Proactive and happy to pitch in wherever the team needs help
• Able to work on-site at our Midtown Toronto office 2 to 3 days a week.
• French is an asset
• No degree is required.

What we offer

• $18/hour, part-time hours that work alongside your studies
• A 6-month contract with the potential to move into a full-time role
• Hands-on exposure to legal, finance and executive recruitment
• Invitations to corporate and team events
• Mentorship from a team of former lawyers, CPAs and executives

REF# LI1864