Administrative Assistant
- Toronto, ON, Canada
- Scarborough, ON, Canada
The expected salary range for this role is between $47,500 - $57,500 per year. · Full-time
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Job details
- Pay
- The expected salary range for this role is between $47,500 - $57,500 per year.
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
About This Career Opportunity
Black & McDonald’s Southern Ontario team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
The Subcontract Administrator is located in Scarborough and typically reports directly to the Subcontract Manager. Their primary focus is assisting in subcontract management under the direction of Subcontracts Team. This role is open for full-time applicants. Black & McDonald is willing to train hard-working and motivated individuals.
Duties And Responsibilities Include But Are Not Limited To
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
Black & McDonald’s Southern Ontario team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
The Subcontract Administrator is located in Scarborough and typically reports directly to the Subcontract Manager. Their primary focus is assisting in subcontract management under the direction of Subcontracts Team. This role is open for full-time applicants. Black & McDonald is willing to train hard-working and motivated individuals.
Duties And Responsibilities Include But Are Not Limited To
- Issue subcontract purchase orders in ERP system, including preparing and editing any subcontract agreements while ensuring proper supporting documentation has been submitted
- Adjust subcontract purchase orders as required by Operations including Change Orders
- End to end Management for the Subcontractor Prequalification Process (SCPQ)Portal including Internal Operations and Subcontractors
- Liaison with IT Department regarding the SCPQ and support HSE and Finance inquiries
- Scan, post and file contracts and subcontracts as required to Legal CLM (Contract Lifecycle Management) platform
- Assist lawyers by providing administrative support as required
- Change Orientation
- Communicates Effectively
- Customer Focus
- Teamwork and Collaboration
- Maximizes Business Performance and Team Effectiveness
- Fully bilingual in French is considered an asset
- Quick learning and highly motivated
- Ability to work in a fast-paced environment
- MS Office (Word, Excel), including basic knowledge of document editing
- JD Edwards or an Oracle-based ERP system is considered an asset
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
More about this job
Responsibilities
Prepare, issue, and update subcontract purchase orders and agreements, ensuring required supporting documentation is submitted. Manage the subcontractor prequalification process, maintain contract records in the contract lifecycle management platform, coordinate with internal teams, and provide administrative support to lawyers.
Requirements
The employer seeks a quick-learning, motivated candidate who can work effectively in a fast-paced environment and has basic document-editing knowledge of Microsoft Word and Excel. Experience with JD Edwards or another Oracle-based ERP system is an asset, as is fluency in French; the employer is willing to train motivated individuals.
Skills
- Subcontract Administration
- Purchase Order Processing
- Contract Editing
- Change Order Management
- Subcontractor Prequalification
- ERP Systems
- Contract Lifecycle Management
- Document Management
- Administrative Support
- Microsoft Word
- Microsoft Excel
- Communication
- Teamwork and Collaboration
- Customer Focus
- Adaptability
- Working in a Fast-Paced Environment
Benefits
- Group Insurance Benefits
- Pension Plan
- Annual Discretionary Bonus
- Career Development Programs
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Construction
- Legal
Keywords
- Subcontract Management
- Subcontract Purchase Orders
- Subcontract Agreements
- Change Orders
- Subcontractor Prequalification Process
- SCPQ Portal
- ERP System
- JD Edwards
- Oracle
- Contract Lifecycle Management
- Legal CLM Platform
- Document Editing
- Microsoft Word
- Microsoft Excel
- Operations
- IT Department
- Health, Safety, and Environment
- Finance
- Legal Administrative Support
- Construction