Contract Administrator

Toronto, ON, Canada

The expected salary range for this role is between $60,000 - $65,000 per year. · Full-time

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Job details

Pay: The expected salary range for this role is between $60,000 - $65,000 per year.
Job type: Full-time
Experience: 1-2 years of experience in inventory control or equivalent
Posting language: English
Posted: Jul 20, 2026

Original job description

Career Opportunity

CONTRACT ADMINISTRATOR

Downtown Toronto, ON

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

About This Career Opportunity

Black & McDonald’s Facilities Management & Operations team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

Responsibilities

The Administrative Assistant is located in Toronto and typically reports directly to the Facility Manager. Duties and responsibilities include but are not limited to:

Enter timesheets, process expenses, and maintain document controls
Implement inventory procedures and manage ordering, returns, and stock levels
Coordinate vendor relations and process invoices and purchase orders
Assist in proposal preparation and support change order documentation
Manage and maintain customer inventory control systems (e.g., WASP)
Monitor inventory losses and support loss-prevention initiatives
Maintain office supplies, equipment servicing, and administrative systems
Prepare reports and support compliance with health, safety, and regulatory standards
Schedule facility usage, vendor services, and internal coordination
Monitor work order compliance through the CMMS system
Track subcontractor purchase orders and liaise with legal for approvals
Maintain and update electronic and manual databases, mailing lists, and inventories
Support audits and inspections by organizing required documentation
Coordinate internal communications and respond to facility-related inquiries
Perform other administrative duties as required to support operations

Competency Requirements

Communicates Effectively
Customer Focus
Holds Self and Others Accountable
Teamwork and Collaboration
Values and Respects Others

Education Requirements

High School Diploma
Degree or Diploma in Office Administration or related would be considered an asset

Work Experience Requirements

5 years in an office environment in an administrative role
1-2 years of experience in inventory control or equivalent
Experience in the construction sector is considered an asset

Skills, Abilities, And Other Requirements

Proficient knowledge and understanding of:
Organization and time management
Work well under pressure
Meet all deadlines
Ability to multitask
Proficient user of:
MS Office (Word, Excel, Project)
JD Edwards or an Oracle-based ERP system considered an asset
Knowledge of an Inventory Management Software is an Asset (WASP, Fishbowl, or inflow, etc.)
Valid Ontario “G” Driver’s License is required

The expected salary range for this role is between $60,000 - $65,000 per year. The starting salary will be determined based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Base pay is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual discretionary bonus, career development programs, and other HR programs.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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More about this job

Responsibilities

The role involves managing administrative tasks such as processing expenses, maintaining document controls, and coordinating vendor relations. Additionally, the position is responsible for inventory management, monitoring work order compliance, and supporting facility operations and audits.

Requirements

Candidates must have at least 5 years of office administrative experience and 1-2 years of experience in inventory control. A high school diploma is required, while a degree in Office Administration is considered an asset.

Skills

Administrative Support
Inventory Control
Document Control
Vendor Relations
Invoice Processing
Purchase Orders
Proposal Preparation
Change Order Documentation
MS Office
Word
Excel
Project
JD Edwards
Oracle ERP
WASP
Time Management

Benefits

Group insurance benefits
Pension plan
Annual discretionary bonus
Career development programs
Other HR programs

Visa sponsorship

Not detected in the job text

Keywords

Construction
Facilities Management
Inventory Management
CMMS
WASP
Fishbowl
Inflow
JD Edwards
Oracle
ERP
MS Project
Document Control
Vendor Management
Compliance
Audit Support
Subcontractor Management
Office Administration

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