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Added 19 days ago
Document Administrator (Contract)
Voyageur Aviation
North Bay, ON
Full-time
As a member of the Documentation Department team, Document Administrator (Contract - 5 Months) position is responsible for controlling, editing, formatting, distributing, and maintaining…
Added 3 days ago
Contract Administrator - Healthcare
Aarista Technologies
Burnaby, BC
$63,000 to $72,000 CAD / year
Full-time
The Contract Administrator serves as the primary administrator of the organization's Contract Lifecycle Management (CLM) system and supports the management of employment agreements,…
Added 19 days ago
Contracts Administrator (Contract) - Calgary
Trans Mountain
Calgary, AB
Trans Mountain is seeking a collaborative, motivated, and values-driven individual to join our dynamic team as a Contracts Administrator (Contract). This position will provide contract…
Added 1 month ago
Document Administrator
Potentia Renewables Inc.
Toronto, ON · Greater Toronto and Hamilton Area, ON
$60,000 to $70,000 CAD / year
Full-time
Proven experience in administrative roles with a focus on document control and project support.
Added 4 months ago
Contract Administrator
PACT
Ontario · Mississauga, Ontario
Full-time
The Contract Administrator will support the effective management and administration of contracts across the program. This role is responsible for monitoring contract performance,…
Added 1 day ago
Construction Contract Administrator - Mechanical
Stantec
Calgary, AB
Full-time
As a Construction Administrator, you will be part of an integrated multidisciplinary team. The CA interprets and administers construction contracts and ensures project work is completed in…
Added 25 days ago
Contract Administrator
Canadian Nuclear Laboratories
Chalk River, ON
Contract
…responsible for managing complex relationships and ensuring contractual obligations are met? If yes, our Chalk River location is seeking a Contract Administrator to oversee and support the…
Added 3 days ago
Contract Administrator
Canadian Nuclear Laboratories
Chalk River, ON
Contract
…environments where you manage complex relationships and ensure . contractual obligations are met? Our Chalk River location is seeking a Contract Administrator to oversee and support the…
Added 25 days ago
Contract Administrator
Canadian Nuclear Laboratories
Chalk River, ON
Contract
…responsible for managing complex relationships and ensuring contractual obligations are met? Our Chalk River location is seeking a Contract Administrator to oversee and support the full…
Added 17 days ago
Production Control Administrator
Tigercat | MacDonald Steel
Brant, ON
As a Production Control Administrator, you will provide support to various departments such as Planning, Engineering, and Manufacturing to ensure the efficient flow of information…
Added 1 month ago
Contract Administrator - Architecture and Engineering
WF Group Inc.
Calgary, AB
The Contract Administrator – Architecture and Engineering is responsible for providing construction and contract administrator support in the day-to-day functions of our Architectural…
Added 9 days ago
Contract Administrator - Architecture and Engineering
WalterFedy
Calgary, AB
Contract
The Contract Administrator - Architecture and Engineering is responsible for providing construction and contract administrator support in the day-to-day functions of our Architectural…
Added 2 months ago
Contract Administrator
Black & McDonald Limited
Toronto, ON
Full-time
Enter timesheets, process expenses, and maintain document controls
Added 2 months ago
Contract Administrator
Black & McDonald Limited
Toronto, ON
Full-time
Enter timesheets, process expenses, and maintain document controls
Added 4 days ago
Contract Administrator
Drake International
Dorval, QC
Full-time
Are you an experienced Contracts Administrator, Legal Administrator, Paralegal, or Corporate Administrator with strong organizational and document-management skills? Join a growing global…
Added 9 days ago
Contract Administrator– Infrastructure Projects
Stantec
Ottawa, ON
Full-time
We are seeking a motivated Contract Administrator to join our construction and contract administration team supporting major civil and municipal infrastructure projects in the Ottawa area…
Added 19 days ago
Senior Construction Inspector / Contract Administrator
Parsons Corporation
Victoria, BC
Full-time
Parsons is currently seeking a Senior Construction Inspector / Contract Administrator to work on municipal projects at various locations in Victoria and surrounding area. Projects include…
Added 20 days ago
Senior Construction Inspector / Contract Administrator
Parsons Corporation
Victoria, BC
Full-time
Parsons is currently seeking a Senior Construction Inspector / Contract Administrator to work on municipal projects at various locations in Victoria and surrounding area. Projects include…
Added 6 days ago
Rental Contract Administrator - Power & Energy
Finning
Edmonton, AB
Full-time
As a Rental Contract Administrator at Finning, you will be responsible for the support of the overall rental process and management of on-site active contracts. This role is a great way to…
Added 3 months ago
Senior Contract Administrator, Water
R.V. Anderson Associates Limited
Toronto, Ontario
Contract
RVA is looking to hire a Senior Contract Administrator to support municipal wastewater infrastructure construction projects. The work will involve a range of assignments, including road…
Added 3 months ago
Senior Contract Administrator, Water
R.V. Anderson Associates Limited
Burlington, Ontario
Contract
RVA is looking to hire a Senior Contract Administrator to support municipal wastewater infrastructure construction projects. The work will involve a range of assignments, including road…
Added 3 months ago
Senior Contract Administrator, Water
R.V. Anderson Associates Limited
Burlington, ON · London, ON · St. Catharines, ON · Toronto, ON
Full-time
RVA is looking to hire a Senior Contract Administrator to support municipal wastewater infrastructure construction projects. The work will involve a range of assignments, including road…
Added 4 months ago
Leasing and Contract Administrator
Alterna Savings
Ottawa, Ontario
Full-time
The Leasing and Contract Administrator plays a key role in supporting the real estate and facilities team by overseeing the administration of lease agreements, contracts, and related…
Added 1 month ago
Property Administrator- 8 Months Contract
Park Property Management
Mississauga, ON
$40,000 to $46,000 CAD / year
Contract
Property Administrator – Mississauga-8 Months Contract
Added 1 day ago
Construction Project Administrator
J.D. Irving, Limited
Saint John, NB
Full-time
The Construction Project Administrator provides administrative and document control support to Project Managers, Project Coordinators, Superintendents, and field personnel. This position is…

Black & McDonald Limited

Contract Administrator

Toronto, ON, Canada

Pay: The expected salary range for this role is between $60,000 - $65,000 per year.
Job type: Full-time
Experience: 1-2 years of experience in inventory control or equivalent
Posting language: English
Posted: Jul 20, 2026

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Original job description

Career Opportunity

CONTRACT ADMINISTRATOR

Downtown Toronto, ON

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

About This Career Opportunity

Black & McDonald’s Facilities Management & Operations team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

Responsibilities

The Administrative Assistant is located in Toronto and typically reports directly to the Facility Manager. Duties and responsibilities include but are not limited to:

Enter timesheets, process expenses, and maintain document controls
Implement inventory procedures and manage ordering, returns, and stock levels
Coordinate vendor relations and process invoices and purchase orders
Assist in proposal preparation and support change order documentation
Manage and maintain customer inventory control systems (e.g., WASP)
Monitor inventory losses and support loss-prevention initiatives
Maintain office supplies, equipment servicing, and administrative systems
Prepare reports and support compliance with health, safety, and regulatory standards
Schedule facility usage, vendor services, and internal coordination
Monitor work order compliance through the CMMS system
Track subcontractor purchase orders and liaise with legal for approvals
Maintain and update electronic and manual databases, mailing lists, and inventories
Support audits and inspections by organizing required documentation
Coordinate internal communications and respond to facility-related inquiries
Perform other administrative duties as required to support operations

Competency Requirements

Communicates Effectively
Customer Focus
Holds Self and Others Accountable
Teamwork and Collaboration
Values and Respects Others

Education Requirements

High School Diploma
Degree or Diploma in Office Administration or related would be considered an asset

Work Experience Requirements

5 years in an office environment in an administrative role
1-2 years of experience in inventory control or equivalent
Experience in the construction sector is considered an asset

Skills, Abilities, And Other Requirements

Proficient knowledge and understanding of:
Organization and time management
Work well under pressure
Meet all deadlines
Ability to multitask
Proficient user of:
MS Office (Word, Excel, Project)
JD Edwards or an Oracle-based ERP system considered an asset
Knowledge of an Inventory Management Software is an Asset (WASP, Fishbowl, or inflow, etc.)
Valid Ontario “G” Driver’s License is required

The expected salary range for this role is between $60,000 - $65,000 per year. The starting salary will be determined based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Base pay is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual discretionary bonus, career development programs, and other HR programs.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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More about this job

Responsibilities

The role involves managing administrative tasks such as processing expenses, maintaining document controls, and coordinating vendor relations. Additionally, the position is responsible for inventory management, monitoring work order compliance, and supporting facility operations and audits.

Requirements

Candidates must have at least 5 years of office administrative experience and 1-2 years of experience in inventory control. A high school diploma is required, while a degree in Office Administration is considered an asset.

Skills

Administrative Support
Inventory Control
Document Control
Vendor Relations
Invoice Processing
Purchase Orders
Proposal Preparation
Change Order Documentation
MS Office
Word
Excel
Project
JD Edwards
Oracle ERP
WASP
Time Management

Benefits

Group insurance benefits
Pension plan
Annual discretionary bonus
Career development programs
Other HR programs

Visa sponsorship

Not detected in the job text

Keywords

Construction
Facilities Management
Inventory Management
CMMS
WASP
Fishbowl
Inflow
JD Edwards
Oracle
ERP
MS Project
Document Control
Vendor Management
Compliance
Audit Support
Subcontractor Management
Office Administration

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