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Added 6 mins ago
B
Banking Officer, Banking Client Solutions Team
BMO
Toronto, ON · FCP
- Full-time
…clients. Provides a superior level of courteous, knowledgeable and professional service to all existing and potential clients displaying a comprehensive knowledge of products. Recognizes…
Added 6 mins ago
B
Senior Compliance Officer, Capital Markets Regulatory Enquiries & Governance (12-months Contract)
BMO
Toronto, ON · FCP
- Full-time
Builds effective professional relationships with business group, internal/external stakeholders and trust with regulators.
Added 6 mins ago
B
Customer Service Representative
BMO
Toronto, ON
- Part-time
Added 6 mins ago
PE
Seasonal DZ Metered Driver November 2026 to April 2027
Primemax Energy
Ayr, ON
- Temporary
…our growing team based out of Ayr, ON. This role is seasonal contract and will support our operations from November 16/2026 to April…
Added 6 mins ago
A
Specialiste en certification de système carburant avion / Fuel Certification Specialist
Airbus
Mirabel, QC · Montreal, QC
- Full-time
Added 6 mins ago
SQ
Conseiller/Conseillère stagiaire, Programme de perfectionnement du conseiller -Possibilités d'emploi -futures/Advisor Trainee- Advisor Development Program -Future Opportunities
Sunlife Québec
Pointe-Claire, QC
- Full-time
The Advisor Trainee position is a temporary contract of up to four-months, designed as a unique opportunity to explore a rewarding career in financial advice. In this role, you’ll gain…
Added 6 mins ago
SQ
Conseiller/Conseillère stagiaire, Programme de perfectionnement du conseiller -Possibilités d'emploi -futures/Advisor Trainee- Advisor Development Program -Future Opportunities
Sunlife Québec
Montreal, QC
- Full-time
The Advisor Trainee position is a temporary contract of up to four-months, designed as a unique opportunity to explore a rewarding career in financial advice. In this role, you’ll gain…
Added 6 mins ago
DR
Ready Mix Operations Manager
Dawn Recruiting Agency
Kitimat, BC
- Full-time
Understand individual contract requirements, including mix specifications, volumes, schedules, delivery arrangements, testing requirements, and service expectations.
Added 6 mins ago
MC
Credit Condition Fulfillment Representative - Full Time - 8 Month Contract
Meridian Credit Union
St. Catharines, ON
- $50,000 to $55,000 CAD / year
- Full-time
- Contract
Education, Work Experience, And Professional Designations/Certifications
Added 6 mins ago
CC
Estimator
Carlson Construction Group
North Vancouver, BC
- Full-time
This is an exciting opportunity for a motivated construction professional who enjoys combining technical expertise, analytical thinking, and strategic decision-making to influence project…
Added 6 mins ago
VM
2027 Summer Sales Intern
Vantage Marketing Canada
Cambridge, ON
- Internship
Job Type: Seasonal Contract (May 2027 – August 2027)
Added 6 mins ago
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Principal Engineer
Hays
Sudbury, ON
- Full-time
This is an exciting opportunity for an experienced underground mining and backfill professional to influence mine stability, production performance, operational reliability, cost…
Added 6 mins ago
AP
Senior Revenue & Project Specialist - Clinical Research
ActivMed Practices & Research, LLC.
Burlington, ON
- Full-time
Ability to be professional, respectful of others, self-motivated, and exemplify a strong work ethic.
Added 6 mins ago
QM
Data Coordinator
Quantum Management Services Ltd.
Toronto, ON
- $23 to $25 CAD / hour
- Contract
Job Type: Contract - 4 months (possibly longer)
Added 6 mins ago
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Regulatory Reporting Associate
Dexian
Toronto, ON · Greater Toronto Area, Canada
- $20 to $21 CAD / hour
- Contract
Contract Duration: 4 Months (Extension possible)
Added 6 mins ago
L
7769 - 3rd Key
Lids
Calgary, AB
- Part-time
Our stores feature officially licensed headwear and apparel from collegiate and professional teams, alongside top brands like Champion, Nike, New Era, Lululemon Athletica, and Mitchell &…
Added 6 mins ago
TH
Front End Supervisor Full Time 8 Month Contract (Dartmouth)
The Home Depot Canada
Dartmouth, NS
- Full-time
…to perform at their best and encouraging their personal and professional development and growth. Department Supervisors work with Store Management, Operations teams and external partners to…
Added 21 mins ago
AC
Full-time Student Success Specialist, ACCE
Algonquin College
Ottawa, ON
- Full-time
…Courses and Degree Completion), certifications, workshops, and professional courses that allow you to grow and advance in your career. About Us | Employee Learning and Development.…
Added 21 mins ago
AC
Full-time Student Success Specialist
Algonquin College
Ottawa, ON
- Full-time
…Courses and Degree Completion), certifications, workshops, and professional courses that allow you to grow and advance in your career. About Us | Employee Learning and Development.…
Added 21 mins ago
AC
Administrative Assistant to the Dean, Faculty of Arts Media and Design (Appendix D/Temporary Assignment)
Algonquin College
Ottawa, ON
- Full-time
…Courses and Degree Completion), certifications, workshops, and professional courses that allow you to grow and advance in your career. About Us | Employee Learning and Development.…
Added 21 mins ago
BH
Regional Manager, Maintenance
Baptist Housing Seniors Living
BC
- $105,000 to $117,000 CAD / year
- Full-time
Oversee procurement, vendor relationships, and contract negotiations.
Added 36 mins ago
A
Acheteur(se) Technique / Technical Buyer
Allegion
Longueuil, QC
- Full-time
Added 36 mins ago
SCM Category Manager, Pipeline Construction
Trans Mountain
Calgary, AB
…construction projects, ensuring commercial excellence across the full contract lifecycle. The successful candidate will bring extensive expertise in pipeline construction procurement,…
Added 36 mins ago
LM
Senior Compensation Analyst, Total Rewards
Liberty Mutual Canada
Remote, Canada
- Temporary
- Remote
Senior Compensation Analyst, Total Rewards (12-month Contract)
Added 36 mins ago
Small Business Manager
Coast Capital Savings
Surrey, Brit
Provide proactive, friendly, courteous, knowledgeable and professional customer service, identifying opportunities and initiating qualified referrals to others including Retail and…

Black & McDonald Limited

Contract Administrator

Toronto, ON, Canada

The expected salary range for this role is between $60,000 - $65,000 per year. · Full-time

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Job details

Pay: The expected salary range for this role is between $60,000 - $65,000 per year.
Job type: Full-time
Experience: 1-2 years of experience in inventory control or equivalent
Posting language: English
Posted: Nov 4, 2026

Original job description

Career Opportunity

CONTRACT ADMINISTRATOR

Markham, ON

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Facilities Management & Operations team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Administrative Assistant is located in Toronto and typically reports directly to the Facility Manager. Duties and responsibilities include but are not limited to:

Enter timesheets, process expenses, and maintain document controls
Implement inventory procedures and manage ordering, returns, and stock levels
Coordinate vendor relations and process invoices and purchase orders
Assist in proposal preparation and support change order documentation
Manage and maintain customer inventory control systems (e.g., WASP)
Monitor inventory losses and support loss-prevention initiatives
Maintain office supplies, equipment servicing, and administrative systems
Prepare reports and support compliance with health, safety, and regulatory standards
Schedule facility usage, vendor services, and internal coordination
Monitor work order compliance through the CMMS system
Track subcontractor purchase orders and liaise with legal for approvals
Maintain and update electronic and manual databases, mailing lists, and inventories
Support audits and inspections by organizing required documentation
Coordinate internal communications and respond to facility-related inquiries
Perform other administrative duties as required to support operations

COMPETENCY REQUIREMENTS

Communicates Effectively
Customer Focus
Holds Self and Others Accountable
Teamwork and Collaboration
Values and Respects Others

EDUCATION REQUIREMENTS

High School Diploma
Degree or Diploma in Office Administration or related would be considered an asset

WORK EXPERIENCE REQUIREMENTS

5 years in an office environment in an administrative role
1-2 years of experience in inventory control or equivalent
Experience in the construction sector is considered an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Proficient knowledge and understanding of:
Organization and time management
Work well under pressure
Meet all deadlines
Ability to multitask
Proficient user of:
MS Office (Word, Excel, Project)
JD Edwards or an Oracle-based ERP system considered an asset
Knowledge of an Inventory Management Software is an Asset (WASP, Fishbowl, or inflow, etc.)
Valid Ontario “G” Driver’s License is required

The expected salary range for this role is between $60,000 - $65,000 per year. The starting salary will be determined based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Base pay is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual discretionary bonus, career development programs, and other HR programs.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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More about this job

Responsibilities

The Contract Administrator will manage inventory systems, process invoices and purchase orders, and maintain document controls for the facilities management team. They will also support health and safety compliance, coordinate vendor services, and assist with proposal preparation.

Requirements

Candidates must have at least 5 years of administrative experience and 1-2 years in inventory control, with proficiency in MS Office. A high school diploma is required, while a degree or diploma in office administration is considered an asset.

Skills

Time management
Inventory control
Vendor relations
Invoice processing
Purchase order management
Document control
Administrative support
Data entry
MS Office
Excel
Word
Project
CMMS
Regulatory compliance
Communication
Teamwork

Benefits

Group insurance benefits
Pension plan
Annual discretionary bonus
Career development programs

Visa sponsorship

Not detected in the job text

Keywords

Contract Administrator
Facilities Management
Inventory Control
WASP
JD Edwards
Oracle ERP
CMMS
Purchase Orders
Invoicing
Document Control
Health and Safety
Regulatory Compliance
Administrative Systems
Vendor Relations
Construction Sector
Time Management
Data Management
Reporting
Inventory Systems
Office Administration

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