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Added 6 mins ago
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Senior Compliance Officer, Capital Markets Regulatory Enquiries & Governance (12-months Contract)
BMO
Toronto, ON · FCP
- Full-time
Provides advice and guidance to assigned business/group on implementation of solutions aligned to regulatory risk appetite based on an understanding of business operations and stakeholder…
Added 6 mins ago
IT Support Engineer III
SHEIN
Canada
…IT blueprints. These blueprints will encompass the necessary solutions, platforms, applications, and processes to support business needs. This position is essential to enabling SHEIN’s…
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DR
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- Full-time
Our client is seeking an experienced Ready Mix Operations Manager to lead concrete supply operations supporting a major infrastructure project in Kitimat, British Columbia.
Added 6 mins ago
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Requirements Management Specialist
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- Full-time
Position Reports To: Manager Systems Engineering
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RS
Sr Field Service Technician
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Vancouver, BC
- $38 to $48 USD / hour
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- Full-time
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Data Modeler
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Added 21 mins ago
Account Manager
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…communication systems and autonomous vehicles to advancing IoT solutions that revolutionize everyday life. At Syntronic, your work will make a real…
Added 21 mins ago
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Technical Support Engineer
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- Full-time
This position reports to the Manager, Technical Support.
Added 36 mins ago
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Civil Project Engineer/ Project Manager
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- Full-time
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Added 36 mins ago
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Added 36 mins ago
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- Full-time
Collaborate with the Training manager to ensure appropriate technical training when required.
Added 36 mins ago
Senior Director, Technology Risk Assessments
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Technical Specialist (Computer Services Officer 3)
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As the Technical Specialist, you will be reporting to the Manager of Security Operations within the Digital Infrastructure – Network, Security division of Cyber Security and Digital…
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Analyst, IS Infrastructure PMO
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…identifying process and governance gaps, recommending practical solutions, and supporting informed…
Added 36 mins ago
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Manager, Alberta, Electrical
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- Full-time
This role will be central to the continued growth and technical development of our M&E practice. The position combines market-facing leadership with hands-on project execution and team…
Added 36 mins ago
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Manager British Columbia, Mechanical
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EBC is looking for a Preconstruction Project Manager to oversee all phases of the preconstruction process while working closely with
Added 36 mins ago
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The Operations Project Manager keeps client campaigns on track from launch to close and keeps an assigned portfolio of partner schools engaged, growing, and technically up and running.
Added 36 mins ago
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Account Manager - Graphics
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Calgary, AB
- Full-time
We are currently looking for a Full-Time Account Manager - Graphics located in Calgary, Alberta, reporting to the Senior Director, Technology Solutions, Graphic Systems and Solutions.
Added 36 mins ago
RS
Opportunités d’emploi – Techniciens diesel
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Black & McDonald Limited

Contract Administrator

Toronto, ON, Canada

The expected salary range for this role is between $60,000 - $65,000 per year. · Full-time

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Job details

Pay: The expected salary range for this role is between $60,000 - $65,000 per year.
Job type: Full-time
Experience: 1-2 years of experience in inventory control or equivalent
Posting language: English
Posted: Nov 4, 2026

Original job description

Career Opportunity

CONTRACT ADMINISTRATOR

Markham, ON

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Facilities Management & Operations team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Administrative Assistant is located in Toronto and typically reports directly to the Facility Manager. Duties and responsibilities include but are not limited to:

Enter timesheets, process expenses, and maintain document controls
Implement inventory procedures and manage ordering, returns, and stock levels
Coordinate vendor relations and process invoices and purchase orders
Assist in proposal preparation and support change order documentation
Manage and maintain customer inventory control systems (e.g., WASP)
Monitor inventory losses and support loss-prevention initiatives
Maintain office supplies, equipment servicing, and administrative systems
Prepare reports and support compliance with health, safety, and regulatory standards
Schedule facility usage, vendor services, and internal coordination
Monitor work order compliance through the CMMS system
Track subcontractor purchase orders and liaise with legal for approvals
Maintain and update electronic and manual databases, mailing lists, and inventories
Support audits and inspections by organizing required documentation
Coordinate internal communications and respond to facility-related inquiries
Perform other administrative duties as required to support operations

COMPETENCY REQUIREMENTS

Communicates Effectively
Customer Focus
Holds Self and Others Accountable
Teamwork and Collaboration
Values and Respects Others

EDUCATION REQUIREMENTS

High School Diploma
Degree or Diploma in Office Administration or related would be considered an asset

WORK EXPERIENCE REQUIREMENTS

5 years in an office environment in an administrative role
1-2 years of experience in inventory control or equivalent
Experience in the construction sector is considered an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Proficient knowledge and understanding of:
Organization and time management
Work well under pressure
Meet all deadlines
Ability to multitask
Proficient user of:
MS Office (Word, Excel, Project)
JD Edwards or an Oracle-based ERP system considered an asset
Knowledge of an Inventory Management Software is an Asset (WASP, Fishbowl, or inflow, etc.)
Valid Ontario “G” Driver’s License is required

The expected salary range for this role is between $60,000 - $65,000 per year. The starting salary will be determined based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Base pay is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual discretionary bonus, career development programs, and other HR programs.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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More about this job

Responsibilities

The Contract Administrator will manage inventory systems, process invoices and purchase orders, and maintain document controls for the facilities management team. They will also support health and safety compliance, coordinate vendor services, and assist with proposal preparation.

Requirements

Candidates must have at least 5 years of administrative experience and 1-2 years in inventory control, with proficiency in MS Office. A high school diploma is required, while a degree or diploma in office administration is considered an asset.

Skills

Time management
Inventory control
Vendor relations
Invoice processing
Purchase order management
Document control
Administrative support
Data entry
MS Office
Excel
Word
Project
CMMS
Regulatory compliance
Communication
Teamwork

Benefits

Group insurance benefits
Pension plan
Annual discretionary bonus
Career development programs

Visa sponsorship

Not detected in the job text

Keywords

Contract Administrator
Facilities Management
Inventory Control
WASP
JD Edwards
Oracle ERP
CMMS
Purchase Orders
Invoicing
Document Control
Health and Safety
Regulatory Compliance
Administrative Systems
Vendor Relations
Construction Sector
Time Management
Data Management
Reporting
Inventory Systems
Office Administration

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