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Added 1 min ago
SCM Category Manager, Pipeline Construction, Pacific Link
Trans Mountain
Calgary, AB
…values-driven individual to join our dynamic team as a SCM Category Manager, Pipeline Construction. In this role, you will lead strategic sourcing, contracting, and supplier relationship…
Added 2 mins ago
MN
Senior Account Manager
Mosaic North America
Toronto, ON
- Full-time
Senior Account Manager, B2B Experiential Marketing & Account Leadership
Added 2 mins ago
TL
Senior Project Manager
Tek Leaders Inc
Toronto, ON
- Contract
The Senior Project Manager will own the end-to-end delivery of complex software projects, ensuring implementation is on-time, within budget, and of high quality.
Added 2 mins ago
WI
Senior Project Manager, Municipal Engineering
WSP in Canada
Fort McMurray, AB
- Full-time
As a Senior Project Manager in our Municipal Engineering team, you will manage client relationships, oversee project delivery, support business development initiatives, and provide…
Added 2 mins ago
BS
Digital Marketing & Ecommerce Manager (French Asset)
Bilingual Source
Oshawa, ON · Greater Oshawa Metropolitan Area
- $85,000 to $95,000 CAD / year
- Contract
Our client, an established organization in the commercial sector, is seeking a Digital Marketing & eCommerce Manager for a 16- to 18-month contract opportunity in the Greater Oshawa Area.
Added 2 mins ago
TU
Indigenous Student Development Coordinator
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
…Director, School of Kinesiology, and works closely with the Manager, Finance and Administration to support the planning, coordination, and delivery of Indigenous student initiatives and…
Added 2 mins ago
MN
Senior Account Manager
Mosaic North America
Vancouver, BC
- Full-time
Senior Account Manager, B2B Experiential Marketing & Account Leadership
Added 2 mins ago
S
Retail Development Specialist (12-Month Contract)
Shiseido
Markham, ON
- $65,000 to $75,000 CAD / year
- Contract
Hiring Manager: Director, National Sales Field
Added 17 mins ago
CR
Project Manager - Business Development
Cando Rail & Terminals
Canada
- Full-time
Project Manager is a highly motivated, self-starter responsible; in conjunction with the Senior Project Manager and the Business Development and Project teams; to develop and execute…
Added 17 mins ago
CR
Project Coordinator - Business Development
Cando Rail & Terminals
Canada
- Full-time
The Project Coordinator is responsible, in conjunction with the project manager and project team, to develop and execute strategies for new and existing operations throughout the company.…
Added 32 mins ago
B
Senior Compliance Officer, Capital Markets Regulatory Enquiries & Governance (12-months Contract)
BMO
Toronto, ON · FCP
- Full-time
Strong organizational and project coordination skills, including: Scheduling meetings Tracking documentation Following up on investigations and action items
Added 32 mins ago
IT Support Engineer III
SHEIN
Canada
This position reports to the IT Manager, Warehouse.
Added 32 mins ago
RM
Manager - Diagnostic Imaging
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As the Integrated Manager, you will oversee day-to-day operations of Diagnostic Imaging services at both Ross Memorial Hospital (RMH) and Haliburton Highlands Health Services (HHHS). Your…
Added 32 mins ago
S
Senior Human Resources Business Partner
SGS
AB · Alberta, Canada
- Full-time
Serve as an acquisition integration manager for the HR function, managing the HR side of acquisitions for assigned businesses.
Added 32 mins ago
S
Senior Human Resources Business Partner
SGS
AB · Alberta, Canada
- Full-time
Serve as an acquisition integration manager for the HR function, managing the HR side of acquisitions for assigned businesses.
Added 32 mins ago
S
Release Manager
SkyAlyne
Ottawa, ON
- $45.5 to $52.5 CAD / hour
- Contract
Bachelor's degree in Information Technology, Computer Science, Business Administration, Project Management, Risk Management, or related discipline. An equivalent combination of education…
Added 33 mins ago
S
Requirements Management Specialist
SkyAlyne
Ottawa, ON
- Full-time
Position Reports To: Manager Systems Engineering
Added 33 mins ago
SI
Business Analyst/Project Maanger with Capital Markets experience
Smart IT Frame LLC
Mississauga, ON
- Contract
Role: Business Analyst / Project Manager with Capital Market
Added 33 mins ago
PR
Lead Structural Engineer - Solar
Polar Racking Inc.
Mississauga, ON
- Full-time
…configuration family - wide-flange steel members (W-shapes) sized per project load, span, and tilt, not off a fixed catalog spec. Prepare structural packages for review and final sign-off…
Added 47 mins ago
B
Cleaning Supervisor
BGIS
Calgary, AB
- Full-time
· Consult with Property Manager for specific projects and work orders and follow up on special project work.
Added 1 hour ago
Manager, Business Planning
Halton Region
Oakville, ON
The Manager, Business Planning is responsible for the strategic oversight, administration, and accountability of Children's Services funding, budgeting, financial planning, and business…
Added 1 hour ago
SCM Category Manager, Pipeline Construction
Trans Mountain
Calgary, AB
…values-driven individual to join our dynamic team as a SCM Category Manager, Pipeline Construction. In this role, you will lead strategic sourcing, contracting, and supplier relationship…
Added 1 hour ago
GC
Field Service Manager
Gunnebo Canada
Burnaby, BC
- Full-time
The Field Service Manager (FSM) is responsible for providing tactical leadership, oversight, operational management of all field service and installation activities within an assigned…
Added 1 hour ago
LM
Senior Compensation Analyst, Total Rewards
Liberty Mutual Canada
Remote, Canada
- Temporary
- Remote
Support the administration and execution of compensation programs, including salary structures, annual compensation planning, incentive plans, pay policies, and employee recognition…
Added 1 hour ago
E
Analyst, IS Infrastructure PMO
EPCOR
AB · Edmonton, Alberta
- Full-time
As an IS Infrastructure PMO Analyst, you play a key role within the IS Infrastructure Project Management Office, collaborating with the IS Infrastructure department, business units,…

Black & McDonald Limited

Contract Administrator

Toronto, ON, Canada

The expected salary range for this role is between $60,000 - $65,000 per year. · Full-time

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Job details

Pay: The expected salary range for this role is between $60,000 - $65,000 per year.
Job type: Full-time
Experience: 1-2 years of experience in inventory control or equivalent
Posting language: English
Posted: Nov 4, 2026

Original job description

Career Opportunity

CONTRACT ADMINISTRATOR

Markham, ON

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Facilities Management & Operations team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Administrative Assistant is located in Toronto and typically reports directly to the Facility Manager. Duties and responsibilities include but are not limited to:

Enter timesheets, process expenses, and maintain document controls
Implement inventory procedures and manage ordering, returns, and stock levels
Coordinate vendor relations and process invoices and purchase orders
Assist in proposal preparation and support change order documentation
Manage and maintain customer inventory control systems (e.g., WASP)
Monitor inventory losses and support loss-prevention initiatives
Maintain office supplies, equipment servicing, and administrative systems
Prepare reports and support compliance with health, safety, and regulatory standards
Schedule facility usage, vendor services, and internal coordination
Monitor work order compliance through the CMMS system
Track subcontractor purchase orders and liaise with legal for approvals
Maintain and update electronic and manual databases, mailing lists, and inventories
Support audits and inspections by organizing required documentation
Coordinate internal communications and respond to facility-related inquiries
Perform other administrative duties as required to support operations

COMPETENCY REQUIREMENTS

Communicates Effectively
Customer Focus
Holds Self and Others Accountable
Teamwork and Collaboration
Values and Respects Others

EDUCATION REQUIREMENTS

High School Diploma
Degree or Diploma in Office Administration or related would be considered an asset

WORK EXPERIENCE REQUIREMENTS

5 years in an office environment in an administrative role
1-2 years of experience in inventory control or equivalent
Experience in the construction sector is considered an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Proficient knowledge and understanding of:
Organization and time management
Work well under pressure
Meet all deadlines
Ability to multitask
Proficient user of:
MS Office (Word, Excel, Project)
JD Edwards or an Oracle-based ERP system considered an asset
Knowledge of an Inventory Management Software is an Asset (WASP, Fishbowl, or inflow, etc.)
Valid Ontario “G” Driver’s License is required

The expected salary range for this role is between $60,000 - $65,000 per year. The starting salary will be determined based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Base pay is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual discretionary bonus, career development programs, and other HR programs.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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More about this job

Responsibilities

The Contract Administrator will manage inventory systems, process invoices and purchase orders, and maintain document controls for the facilities management team. They will also support health and safety compliance, coordinate vendor services, and assist with proposal preparation.

Requirements

Candidates must have at least 5 years of administrative experience and 1-2 years in inventory control, with proficiency in MS Office. A high school diploma is required, while a degree or diploma in office administration is considered an asset.

Skills

Time management
Inventory control
Vendor relations
Invoice processing
Purchase order management
Document control
Administrative support
Data entry
MS Office
Excel
Word
Project
CMMS
Regulatory compliance
Communication
Teamwork

Benefits

Group insurance benefits
Pension plan
Annual discretionary bonus
Career development programs

Visa sponsorship

Not detected in the job text

Keywords

Contract Administrator
Facilities Management
Inventory Control
WASP
JD Edwards
Oracle ERP
CMMS
Purchase Orders
Invoicing
Document Control
Health and Safety
Regulatory Compliance
Administrative Systems
Vendor Relations
Construction Sector
Time Management
Data Management
Reporting
Inventory Systems
Office Administration

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