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Added 8 mins ago
BC
Head of Lighting
Banff Centre for Arts and Creativity
Banff, AB · AB- Banff, Alberta
- Full-time
…of all assigned events, activities, and programs. Production Manager, Performing Arts will also assist their direct supervisor in supporting specific production training programs when…
Added 8 mins ago
SN
Manager, Facilities Management
Starlim North America
London, ON
- Full-time
We require a Manager, Facilities Management who will be accountable for the safe, reliable, compliant and cost-effective operation, maintenance, and continuous improvement for the company’s…
Added 8 mins ago
SD
Merchandiser, Hourly Part Time Day
Shoppers Drug Mart
Vaughan, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 9 mins ago
VI
Manager, Yardi and Financial Systems
Vital Infrastructure Property Trust
Toronto, ON
- $110,000 to $130,000 CAD / year
- Full-time
…under management, owning and operating a portfolio of 104 high-quality properties across Canada, the United States, Brazil, Europe, and…
Added 9 mins ago
FL
Inventory Coordinator
FMi Logistics Inc.
Calgary, AB
- Full-time
We provide dependable, damage-free transportation and commercial warehousing solutions that help clients save time and control costs. Drawing on extensive global supply chain experience,…
Added 9 mins ago
Graphic Designer
BGBx
ON
The role prepares and adapts layouts, creates mechanical files, performs production-level quality control, supports prepress and digital file preparation, and releases organized,…
Added 9 mins ago
O
Vehicle Inspection Specialist
OPENLANE
Brampton, ON · Toronto, ON · CAN - ON - Brampton (Toronto)
- Full-time
…related automotive operations role. Reporting to the Operations Manager and accountable to the Vehicle Inspection Team Lead, the VIS is responsible for completing inspections using our…
Added 9 mins ago
A
Resident Care Attendant - AgeCare Mount Ida Mews
AgeCare
Salmon Arm, BC · AgeCare Mount Ida Mews
- Part-time
The Resident Care Attendant reporting to the Director of Care and/or Resident Care Manager ensures and supports the collaboration and evaluation of the resident care services in accordance…
Added 9 mins ago
W
Senior Project Manager (Experiential Production)
Wasserman
Toronto, ON
- Full-time
…Experiential Ops and Production, ensuring accurate pricing and cost control, while overseeing purchase orders, budget reconciliation, and the timely submission and tracking of vendor…
Added 9 mins ago
M
Sr. Specialist, Risk Oversight and Policy Support
Manulife
Toronto, ON
- Full-time
…stakeholders to support timely mitigation. Reporting to the Manager, Policy and Risk Management, the incumbent completes a defined volume of monthly reviews to assess compliance with sales…
Added 23 mins ago
H
Biobank Specialist
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Responsible for the certification and quality assurance/quality control programs for all biosamples as required by local protocols, accreditation standards and other required regulations.
Added 23 mins ago
SCM Category Manager, Pipeline Construction, Pacific Link
Trans Mountain
Calgary, AB
…values-driven individual to join our dynamic team as a SCM Category Manager, Pipeline Construction. In this role, you will lead strategic sourcing, contracting, and supplier relationship…
Added 23 mins ago
RI
Pest Control Technician
Rentokil Initial
Calgary, AB
- $43,000 to $45,000 CAD / year
- Full-time
Rentokil Terminix is the world's largest pest control company, offering the broadest, most advanced range of pest control solutions and services in the industry. Rentokil Terminix has…
Added 24 mins ago
TL
Senior Project Manager
Tek Leaders Inc
Toronto, ON
- Contract
The Senior Project Manager will own the end-to-end delivery of complex software projects, ensuring implementation is on-time, within budget, and of high quality.
Added 24 mins ago
TC
Liquid Plant Operator
Tiger Calcium Services Inc.
Slave Lake, AB
- Full-time
…chloride. For over 45 years, we have set the industry standard for quality-unmatched in both breadth and scope. We manufacture, supply, transport, and apply premium calcium chloride…
Added 24 mins ago
CG
Janitorial Manager
Compass Group Canada
Prince George, BC
- Full-time
The Janitorial Manager is responsible for leading and overseeing daily Janitorial, and environmental services operations at Mt. Milligan Site. This salaried management position ensures…
Added 24 mins ago
WI
Senior Project Manager, Municipal Engineering
WSP in Canada
Fort McMurray, AB
- Full-time
…coordination, client management, scope development, budget control, schedule management, and quality…
Added 24 mins ago
TU
Research Engineer
The University of British Columbia
Kelowna, BC
- $6,631.67 to $9,533.25 CAD / month
- Full-time
Strong understanding of process optimization, statistical process control, and manufacturing quality principles.
Added 24 mins ago
CG
Food Service Supervisor
Compass Group Canada
Baddeck, NS
- Full-time
Assists the Manager on duty with the coordination of activities of associates within the food service department while maintaining the highest standards and levels of customer service.
Added 24 mins ago
A
Engineering Change Control (ECC) Specialist
Alithya
Pickering, ON
- Full-time
As an Engineering Change Control (ECC) Specialist, you’ll ensure engineering changes are fully compliant with BP‑PROC‑01081, maintaining configuration and management equilibrium, validating…
Added 24 mins ago
D
Senior Consultant or Manager, Zero Trust Architecture
Deloitte
Toronto, ON
- Full-time
…allows our friends, families, and communities to enjoy the quality of life that comes with a sustainable future. And as the largest 100% Canadian-owned and operated professional services…
Added 24 mins ago
RS
Shipping and Receiving Clerk - Night Shift Sunday - Wednesday
Ryder Supply Chain Solutions
Winnipeg, MB · CAN - Winnipeg MB Gamble Pl
- Full-time
Under supervision from a floor supervisor or manager, the Warehouse Clerk I provides clerical support to an area or shift of the operation. Responsibilities may vary by location but can…
Added 24 mins ago
PG
Media Planner
Publicis Groupe Holdings B.V
Toronto, ON
- Full-time
Campaign maintenance: ensuring quality control and adherence to overall media plan objectives and preparing campaign performance documents
Added 24 mins ago
WI
Senior Project Manager, Alternative Delivery
WSP in Canada
Winnipeg, MB
- Full-time
Drive project quality by overseeing quality control and quality assurance and resolving project issues through effective mitigation strategies.
Added 24 mins ago
LG
Systems Integration Manager
Lotus Group
AB · Edmonton, AB
- Full-time
Reporting to the Director of Operations and Quality, the Project Manager will serve as the primary connection between the company and its customer engineering teams, overseeing the…

Black & McDonald Limited

Contract Administrator

Toronto, ON, Canada

The expected salary range for this role is between $60,000 - $65,000 per year. · Full-time

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Job details

Pay: The expected salary range for this role is between $60,000 - $65,000 per year.
Job type: Full-time
Experience: 1-2 years of experience in inventory control or equivalent
Posting language: English
Posted: Nov 4, 2026

Original job description

Career Opportunity

CONTRACT ADMINISTRATOR

Markham, ON

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Facilities Management & Operations team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Administrative Assistant is located in Toronto and typically reports directly to the Facility Manager. Duties and responsibilities include but are not limited to:

Enter timesheets, process expenses, and maintain document controls
Implement inventory procedures and manage ordering, returns, and stock levels
Coordinate vendor relations and process invoices and purchase orders
Assist in proposal preparation and support change order documentation
Manage and maintain customer inventory control systems (e.g., WASP)
Monitor inventory losses and support loss-prevention initiatives
Maintain office supplies, equipment servicing, and administrative systems
Prepare reports and support compliance with health, safety, and regulatory standards
Schedule facility usage, vendor services, and internal coordination
Monitor work order compliance through the CMMS system
Track subcontractor purchase orders and liaise with legal for approvals
Maintain and update electronic and manual databases, mailing lists, and inventories
Support audits and inspections by organizing required documentation
Coordinate internal communications and respond to facility-related inquiries
Perform other administrative duties as required to support operations

COMPETENCY REQUIREMENTS

Communicates Effectively
Customer Focus
Holds Self and Others Accountable
Teamwork and Collaboration
Values and Respects Others

EDUCATION REQUIREMENTS

High School Diploma
Degree or Diploma in Office Administration or related would be considered an asset

WORK EXPERIENCE REQUIREMENTS

5 years in an office environment in an administrative role
1-2 years of experience in inventory control or equivalent
Experience in the construction sector is considered an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Proficient knowledge and understanding of:
Organization and time management
Work well under pressure
Meet all deadlines
Ability to multitask
Proficient user of:
MS Office (Word, Excel, Project)
JD Edwards or an Oracle-based ERP system considered an asset
Knowledge of an Inventory Management Software is an Asset (WASP, Fishbowl, or inflow, etc.)
Valid Ontario “G” Driver’s License is required

The expected salary range for this role is between $60,000 - $65,000 per year. The starting salary will be determined based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Base pay is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual discretionary bonus, career development programs, and other HR programs.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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More about this job

Responsibilities

The Contract Administrator will manage inventory systems, process invoices and purchase orders, and maintain document controls for the facilities management team. They will also support health and safety compliance, coordinate vendor services, and assist with proposal preparation.

Requirements

Candidates must have at least 5 years of administrative experience and 1-2 years in inventory control, with proficiency in MS Office. A high school diploma is required, while a degree or diploma in office administration is considered an asset.

Skills

Time management
Inventory control
Vendor relations
Invoice processing
Purchase order management
Document control
Administrative support
Data entry
MS Office
Excel
Word
Project
CMMS
Regulatory compliance
Communication
Teamwork

Benefits

Group insurance benefits
Pension plan
Annual discretionary bonus
Career development programs

Visa sponsorship

Not detected in the job text

Keywords

Contract Administrator
Facilities Management
Inventory Control
WASP
JD Edwards
Oracle ERP
CMMS
Purchase Orders
Invoicing
Document Control
Health and Safety
Regulatory Compliance
Administrative Systems
Vendor Relations
Construction Sector
Time Management
Data Management
Reporting
Inventory Systems
Office Administration

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