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Added 3 mins ago
Senior Manager, Lifecycle Marketing
Toast
Canada
We are seeking a Senior Manager, Lifecycle Marketing to build, run and optimize the lifecycle programs that drive customer engagement, adoption, retention, expansion and cross-sell growth.…
Added 3 mins ago
SG
Business Development Manager - Solar
SOLV4EX Group
Richmond Hill, ON
- Full-time
The Business Development Manager – Solar is responsible for developing and growing Canadian Energy’s solar and energy storage business within an assigned Canadian region, with a focus on…
Added 3 mins ago
SJ
Registered Practical Nurse - Integrated Comprehensive Care Program
St. Joseph's Home Care
Hamilton, ON
- $27.52 to $29.84 CAD / hour
- Part-time
effectively utilizing organizational tools, software, devices in the application of daily work, willingness and ability to learn new technical skills as operational or patient needs change
Added 3 mins ago
T
Program Manager, Carrier Operations & Governance
Twilio
Remote, Canada
- Full-time
- Remote
Join Twilio as a Program Manager, Carrier Operations & Governance - a tech-forward business analyst and program manager within a brand-new function built from the ground up to reshape how…
Added 3 mins ago
PF
Project Manager, Professional Services
PureFacts Financial Solutions
Toronto, ON
- $110,000 to $120,000 CAD / year
As a Project Manager, you will oversee the end-to-end delivery of projects, ensuring they are completed on time, within scope, and within budget. Acting as the main point of contact for…
Added 3 mins ago
Digital & eCommerce Specialist
Brewers Retail Inc
Bolton, ON
We are currently searching for a Digital & eCommerce Specialist, reporting to the Project Manager, Digital &eCommerce. This vacancy is a full-time, permanent opportunity. The Digital &…
Added 3 mins ago
B
Senior Manager, Physical Security
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- Full-time
The Senior Manager, Physical Security will be a key member of the BGIS Corporate Security and Business Continuity Management team, and will lead North American physical security…
Added 4 mins ago
GardaWorld - Customer Service - 41680$/year+benefits - Ste-Therese
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Reporting To: Customer Experience Team Lead and Customer Experience Manager
Added 4 mins ago
Senior Contracts Specialist
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Provide assistance in the preparation and/or editing of contract documents; and ensuring that the technical, commercial, legal, and other requirements are properly and accurately described…
Added 4 mins ago
Assistant Manager, Performance Improvement
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The Assistant Manager, Performance Improvement is responsible for supporting quality assurance activities, managing team service level agreements (SLAs), and ensuring the effective…
Added 4 mins ago
Senior Manager, AI and Emerging Technology sourcing
Scotiabank
Toronto, ON
…Bank accelerates its digital and AI transformation. As Senior Manager, Technology Sourcing, you'll lead high-impact sourcing strategies across some of the Bank's most complex and…
Added 4 mins ago
SF
Project Manager - Temporary 12-month Term
St. Francis Xavier University
Antigonish, NS
- Full-time
Position Title: Project Manager - 12 Month Temporary
Added 18 mins ago
N
Personal Lines Account Manager
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- $55,000 to $65,000 CAD / year
- Full-time
The Personal Lines Account Manager will be responsible to support in obtaining, maintaining, expanding and servicing a book of business. You will also provide service to co-workers as…
Added 18 mins ago
NB
Financial Service Representative
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- Full-time
Optimize interactions with clients on the technical, administrative and operational aspects of their investment transactions.
Added 18 mins ago
R&
Operations Officer I
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Toronto, ON
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Process subject matter expert in a range of technical processes and procedures Generally reports to a Team Manager.
Added 18 mins ago
AD
Shipper / Receiver
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- $18 to $23 CAD / hour
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Perform other duties as assigned by the manager.
Added 18 mins ago
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Information Security Specialist
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…suit of products, Veeam, Active Directory, Microsoft End Point Manager (SCCM), VMware vSphere, Windows Server, Nutanix HCI, HP ClearPass, OKTA, Patch management, What’s up…
Added 18 mins ago
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Senior Product Manager
Spruce InfoTech Inc.
Toronto, ON
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The Senior Product Manager, Enterprise AI will provide end-to-end product leadership for priority AI initiatives, from opportunity identification and intake through prioritization,…
Added 18 mins ago
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Engineering Coordinator, Development
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Ability to review engineering drawings, servicing reports, and technical documentation with attention to detail;
Added 18 mins ago
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Mill Manager
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· To supervise the Metallurgy and Mill team to plan and execute technical projects and to continuously understand and improve the Mill Process and recovery methods.
Added 18 mins ago
RE
Lead Structural Engineer
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Mississauga, ON
- $95,000 to $115,000 CAD / year
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Added 19 mins ago
Senior Project Manager, Alternative Delivery
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Lead the delivery of complex alternative delivery and P3 transportation projects, overseeing technical milestones, project phases, budgets and deadlines.
Added 19 mins ago
B&
Nuclear Buyer
Black & McDonald Limited
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…class system or structure from RFQ to PO closeout, providing technical and administrative support to the company with emphasis on sourcing, negotiating price and quality requirements,…
Added 19 mins ago
PF
Service Desk Technician Level I
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- Full-time
Reporting to the Manager, IT Service Desk, you will provide first-level incident support and resolution for business applications and hardware.
Added 19 mins ago
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Demand & Content Marketing Lead | Responsable Marketing de la Demande et Contenu
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An engineering, data, or other technical background

Black & McDonald Limited

Contract Administrator

Toronto, ON, Canada

The expected salary range for this role is between $60,000 - $65,000 per year. · Full-time

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Job details

Pay: The expected salary range for this role is between $60,000 - $65,000 per year.
Job type: Full-time
Experience: 1-2 years of experience in inventory control or equivalent
Posting language: English
Posted: Nov 4, 2026

Original job description

Career Opportunity

CONTRACT ADMINISTRATOR

Markham, ON

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Facilities Management & Operations team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Administrative Assistant is located in Toronto and typically reports directly to the Facility Manager. Duties and responsibilities include but are not limited to:

Enter timesheets, process expenses, and maintain document controls
Implement inventory procedures and manage ordering, returns, and stock levels
Coordinate vendor relations and process invoices and purchase orders
Assist in proposal preparation and support change order documentation
Manage and maintain customer inventory control systems (e.g., WASP)
Monitor inventory losses and support loss-prevention initiatives
Maintain office supplies, equipment servicing, and administrative systems
Prepare reports and support compliance with health, safety, and regulatory standards
Schedule facility usage, vendor services, and internal coordination
Monitor work order compliance through the CMMS system
Track subcontractor purchase orders and liaise with legal for approvals
Maintain and update electronic and manual databases, mailing lists, and inventories
Support audits and inspections by organizing required documentation
Coordinate internal communications and respond to facility-related inquiries
Perform other administrative duties as required to support operations

COMPETENCY REQUIREMENTS

Communicates Effectively
Customer Focus
Holds Self and Others Accountable
Teamwork and Collaboration
Values and Respects Others

EDUCATION REQUIREMENTS

High School Diploma
Degree or Diploma in Office Administration or related would be considered an asset

WORK EXPERIENCE REQUIREMENTS

5 years in an office environment in an administrative role
1-2 years of experience in inventory control or equivalent
Experience in the construction sector is considered an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Proficient knowledge and understanding of:
Organization and time management
Work well under pressure
Meet all deadlines
Ability to multitask
Proficient user of:
MS Office (Word, Excel, Project)
JD Edwards or an Oracle-based ERP system considered an asset
Knowledge of an Inventory Management Software is an Asset (WASP, Fishbowl, or inflow, etc.)
Valid Ontario “G” Driver’s License is required

The expected salary range for this role is between $60,000 - $65,000 per year. The starting salary will be determined based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Base pay is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual discretionary bonus, career development programs, and other HR programs.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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More about this job

Responsibilities

The Contract Administrator will manage inventory systems, process invoices and purchase orders, and maintain document controls for the facilities management team. They will also support health and safety compliance, coordinate vendor services, and assist with proposal preparation.

Requirements

Candidates must have at least 5 years of administrative experience and 1-2 years in inventory control, with proficiency in MS Office. A high school diploma is required, while a degree or diploma in office administration is considered an asset.

Skills

Time management
Inventory control
Vendor relations
Invoice processing
Purchase order management
Document control
Administrative support
Data entry
MS Office
Excel
Word
Project
CMMS
Regulatory compliance
Communication
Teamwork

Benefits

Group insurance benefits
Pension plan
Annual discretionary bonus
Career development programs

Visa sponsorship

Not detected in the job text

Keywords

Contract Administrator
Facilities Management
Inventory Control
WASP
JD Edwards
Oracle ERP
CMMS
Purchase Orders
Invoicing
Document Control
Health and Safety
Regulatory Compliance
Administrative Systems
Vendor Relations
Construction Sector
Time Management
Data Management
Reporting
Inventory Systems
Office Administration

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