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Added 3 mins ago
VP
Pharmaceutical Commercial Specialist (Contract) 900
Vertex Pharmaceuticals
Toronto, ON
- $40 to $50 CAD / hour
- Full-time
Provide launch support for Commercial Marketing and Patient Support Program teams by partnering with the launch lead to schedule planning meetings, coordinate agendas and slide decks,…
Added 3 mins ago
SG
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- Full-time
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WHS Specialist
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NI
Inventory Control Lead
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Bolton, ON
- Full-time
The Inventory Control Lead is responsible for assisting in the coordination and supervision of all inventory-related activities daily. Under the direction of the Inventory Control…
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Industry experience in transportation, logistics, operations, planning, or industrial environments
Added 18 mins ago
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- Full-time
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Added 19 mins ago
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Senior Manager, Environment Health and Safety
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- Full-time
Lead EHS program and process development across all assigned sites to ensure consistency and excellence.
Added 19 mins ago
OI
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Toronto, ON · North York, ON
- $80,000 to $100,000 CAD / year
- Full-time
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Added 33 mins ago
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TD
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- Full-time
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Added 33 mins ago
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- Full-time
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Added 33 mins ago
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Added 48 mins ago
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Added 48 mins ago
Senior Manager, Learning Design & Delivery - Toronto, ON
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Toronto, ON
…with business partners and the Practice Excellence team to lead program management, and delivery ensuring alignment to…
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GP
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Core Purpose and Essence of the Position: The Team Lead, Operations is responsible for the operation of a section within the Warehouse function. Supporting the Management Team with the…
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- Full-time
…constructability review, quantity takeoffs, 4D scheduling, planning, logistics, 5D visualization, and immersive technologies such as virtual and augmented…
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Added 1 hour ago
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Added 1 hour ago
Director, Product & Margin
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Rocky View No 44, AB · Saint John, NB · Dartmouth, NS · Rocky View County, AB
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Added 1 hour ago
GI
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- Full-time
…business within the international freight forwarding and project logistics…
Added 1 hour ago
GI
Logistics Solutions Specialist
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- Full-time
Logistics Solutions Specialist – Projects & Freight Forwarding

Black & McDonald Limited

Estimating Administrator

Acheson, AB, Canada

Full-time

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Job details

Job type: Full-time
Experience: Minimum 2 years’ experience in an administrative role
Posting language: English
Posted: Oct 28, 2026

Original job description

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Alberta Utilities team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

Black & McDonald is actively seeking an Estimating Administrator to join our Alberta team. Reporting to the Lead Estimator, the Estimating Administrator provides direct administrative support to the Estimating team by managing RFQs, maintaining documentation, and ensuring timely communication with clients and subcontractors to facilitate accurate and competitive bids. Additional responsibilities include coordinating file management, distributing information to team members, and ensuring addendums are properly posted and communicated.

DUTIES and RESPONSIBILITIES

Manage tender documentation, including downloading, filing, maintaining, and distributing documents to internal and external stakeholders.
Track and manage RFQs, prequalification opportunities, estimate checklists, and estimating workflows.
Coordinate the preparation, submission, and monitoring of prequalification packages and RFP responses.
Review drawings, specifications, and project scopes; assist with estimator assignments and opportunity tracking.
Maintain communication with clients, subcontractors, suppliers, and internal stakeholders.
Ensure compliance with tender requirements, submission deadlines, and procurement protocols.
Coordinate bid submission packages, including bonding, insurance, approvals, signatures, and supporting documentation.
Support the estimating team by maintaining current, complete, and accessible bid documents.
Prepare professional proposals, submission documents, and related correspondence.
Maintain client and contact databases and support business development activities by identifying new opportunities.
Provide regular status updates on active opportunities and estimating activities.
Perform other administrative duties as assigned

COMPETENCY REQUIREMENTS

Change Orientation (open to change and the ability to identify where it is needed and how to make it happen)
Communicates Effectively (verbally and in writing)
Continuous Learning (ongoing effort to learn and contribute to the learnings of others)
Customer Focus (understands the needs and perspectives of both internal and external customers)
Holds Self and Others Accountable (takes personal responsibility to meet commitments)
Problem Solving and Innovation (ability to approach problems logically and seek innovative solutions)
Teamwork and Collaboration (works cooperatively and collaboratively with others)
Values and Respects Others (encourages and supports diversity)

EDUCATION and WORK EXPERIENCE REQUIREMENTS

Minimum 2 years’ experience in an administrative role
Post-secondary education in Business Administration, Construction Management, Office Administration, or a related field.
Equivalent experience in estimating, or construction office environment may be considered in place of formal education.

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Knowledge of bidding processes and construction terminology, an asset
Strong organizational skills; ability to prioritize, manage and track multiple RFQ’s, tenders and deadlines simultaneously
Excellent document control skills, including organizing, uploading, and maintaining large volumes of project files
High attention to detail when preparing tender documents, checklists, and reports.
Ability to maintain accurate and up-to-date databases and filing systems.
Collaborative mindset with a willingness to assist wherever needed by the team
Dependable, proactive, and able to work independently with minimal supervision
Proficient in MS Office Programs (Outlook, Teams, Word, Excel, PowerPoint)
Knowledgeable (or willing to be trained) in construction-related platforms / programs
Office set-up - This position is fully in-office. Our office will be relocating to Acheson, AB by Dec. 1, 2026.

Please be advised that a Criminal Background Check and Professional Reference Check will be required as part of our employment screening and selection process. Additionally, all applicants must be legally entitled to work in Canada.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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More about this job

Responsibilities

The Estimating Administrator provides direct administrative support to the estimating team by managing RFQs, tender documentation, and project workflows. They are responsible for coordinating bid submissions, maintaining client databases, and ensuring effective communication with internal and external stakeholders.

Requirements

Candidates must have at least 2 years of administrative experience and post-secondary education in a relevant field such as Business Administration or Construction Management. Strong organizational skills, proficiency in MS Office, and knowledge of construction bidding processes are required.

Skills

Document control
Tender management
RFQ management
Project file management
Construction terminology
Data entry
Communication
Organizational skills
Attention to detail
MS Office
Outlook
Teams
Word
Excel
PowerPoint
Procurement protocols

Visa sponsorship

Not detected in the job text

Keywords

Estimating
Administration
Tender
RFQ
RFP
Construction
Document Control
Procurement
Bonding
Insurance
Project Scopes
Business Development
Database Management
Utilities
MS Office
Outlook
Teams
Word
Excel
PowerPoint
Prequalification
Bid Submission
File Management
Compliance
Reporting

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