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Added 5 mins ago
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Black & McDonald Limited

Shop Administrator

Saskatoon, SK, Canada

Full-time

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Job details

Job type: Full-time
Experience: 2-4 years' experience in an administrative role preferably in a construction environment or similar industry
Posting language: English
Posted: Oct 30, 2026

Original job description

About Company

Black & McDonald is an integrated, multi-trade contractor providing electrical, mechanical, utility and maintenance services to government, industrial, commercial and institutional markets. The company currently operates across Canada, US and Bermuda with over 5,500 employees working out of a network of more than 26 offices. Since 1921, Black & McDonald has remained a family-owned business with an uncompromising commitment to the founder's principles of delivery as promised and fairness to all. The company has followed a planned course of diversification and expansion, combining growth and financial stability with ongoing investment in our people, and a willingness to pioneer new business opportunities and directions.

Summary of Position

The Administrator's primary responsibility is to support the day to day operations of the Fabrication Division in the Saskatchewan Region. Duties will include close working relationships with both internal and external clients including tradespeople, office staff, management, customers, vendors and other contacts by responding to requests in a prompt, efficient and professional manner. All duties must incorporate our standard company procedures and ensure specific instructions are followed.

Duties and Responsibilities

Issue Work Orders (WOs) for small projects in JD Edwards (JDE)
Receive completed POs in JDE
Create accounts payable invoices and assisting with accounts receivable within the Fabrication Division
Track, complete and submit labour, equipment and material reports (LEMs) and provide regular progress updates
Prepare weekly payroll reconciliation from daily time card entry and upload to JD Edwards
Coordinate with payroll & field supervision for any payroll errors brought forward, submit required documentation to correct errors as required
Attend project-related meetings, take accurate notes and distribute completed minutes to all appropriate parties in attendance.
Create onboarding packages for new/rehire union trades and upload hire documents
Support the safety action plan by recording minutes, following-up on tasks and ensuring an accurate timeline is provided to the HSE team
Coordinate any travel and/or accommodations for site personnel if required
Create, review and submit manpower requests to appropriate union hall(s)
Issue courier waybills and track parcel delivery
⁠Creation of MS office documents for presentations
Maintaining and publishing shop shipping log
Other administrative duties as assigned and directed

Competency Requirements (Skilled to Advanced Level)

Change Orientation
Communicates Effectively
Continuous Learning
Customer Focus
Holds Self and Others Accountable
Problem Solving and Innovation
Teamwork and Collaboration
Values and Respects Others

Education & Skill Requirements

Post-Secondary Education in Administration or substantial number of years of practical experience in a similar role
2-4 years' experience in an administrative role preferably in a construction environment or similar industry
Effective verbal and written communication and the ability to clearly and effectively relate to tradespeople, managers, customers and co-workers
Well-developed organizational and problem solving skills
Practical use and knowledge and use of Microsoft Office Suite
Previous practical use of JD Edwards will be considered an asset

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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More about this job

Responsibilities

The Shop Administrator supports the daily operations of the Fabrication Division by managing work orders, payroll, and accounts payable/receivable. They also coordinate site personnel, maintain shipping logs, and provide administrative support for safety and project meetings.

Requirements

Candidates should have 2-4 years of administrative experience, preferably in a construction or industrial environment. Proficiency in Microsoft Office and experience with JD Edwards software are highly valued.

Skills

Administrative support
JD Edwards
Payroll reconciliation
Work order management
Accounts payable
Accounts receivable
Microsoft Office Suite
Communication
Organizational skills
Problem solving
Safety documentation
Manpower coordination
Time card entry
Shipping log maintenance

Visa sponsorship

Not detected in the job text

Keywords

Shop Administrator
Fabrication Division
JD Edwards
Work Orders
Accounts Payable
Accounts Receivable
Payroll
LEMs
Microsoft Office Suite
Construction
Administrative
Safety Action Plan
Shipping Log
Union Trades
Manpower Requests
Onboarding

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