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Blackstone Industrial Services Inc

Billing Coordinator

Sherwood Park, AB, T8H 2B7, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 27, 2026

Original job description

Blackstone Industrial provides innovative, high-quality, and sustainable solutions for critical rotating and static equipment. As one of North America’s leading technical service providers, we excel in field services, parts, repairs, and engineering. Trusted by industries such as heavy oil and refining, petrochemical, power generation, energy transmission, and agriculture, Blackstone is shaping the future of compressor maintenance and operation, striving to set new benchmarks. As we expand our operations globally.

Blackstone is currently seeking a Billing Coordinator to join our team. As the first point of contact for the company, you will pay a crucial role in ensuring a positive experience for all visitors and employees. In addition to greeting guests and managing incoming calls, you will be responsible for maintaining cleanliness in common areas, assisting with administrative tasks, and ensuring smooth operations of our boardrooms.

RESPONSIBILITIES

Review field tickets, signed timesheets and other documentation to verify billing accuracy and compliance with contractual rates/ billing structure.
Prepare and issue accurate customer invoices in accordance with client-specific invoicing instructions and contract terms, ensuring all billings are completed in a timely manner.
Support Leads and Field staff with preparing and submitting daily or weekly timesheets for customer approval.
Prepare and submit LEMs through Track and Maximo in accordance with customer requirements and deadlines.
Collaborate with Operations, Finance, and Sales to ensure billing accuracy.
Review customer contracts regularly to confirm compliance with terms and company policies.
Track project costs and purchase order values to ensure proper coverage for invoicing.
Assist Operations with preparing cost reporting documents for customers.
Monitor projects to confirm invoices are issued for all services rendered.
Provide backup and support to team members as needed.
Continuously identify and implement process improvements to increase billing accuracy and efficiency.
Build and maintain positive working relationships with employees, management, and customers.
Assist with special projects or other duties as assigned.

EDUCATION & REQUIRED EXPERIENCE

Minimum two years of experience in data entry, billing, or an administrative role.
College or university diploma in Business, Accounting, or Contract Administration (a combination of education and experience may be considered).
Demonstrates initiative, problem-solving skills, and a proactive approach to work.
Willingness to learn, adapt, and develop new skills.
Experience in the oil and gas industry is an asset.
Proficiency in Microsoft Office, particularly Excel and Outlook.
Strong written and verbal communication skills.
Excellent organization, time management, and prioritization abilities.
Proven ability to meet deadlines and work independently with minimal supervision.

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More about this job

Responsibilities

The Billing Coordinator is responsible for verifying billing accuracy, preparing customer invoices, and ensuring compliance with contractual rates. They also support field staff with timesheet submissions and collaborate with internal departments to maintain operational efficiency.

Requirements

Candidates must have at least two years of experience in billing, data entry, or administration, along with a college or university diploma in a relevant field. Proficiency in Microsoft Office, particularly Excel and Outlook, is required, as well as strong organizational and communication skills.

Skills

Data entry
Billing
Administrative support
Microsoft Office
Excel
Outlook
Contract compliance
Time management
Communication
Problem-solving
Organization
Invoicing
Project cost tracking
Process improvement

Visa sponsorship

Not detected in the job text

Keywords

Billing
Data entry
Invoicing
Contract administration
Microsoft Excel
Microsoft Outlook
Field services
Oil and gas
Track
Maximo
Timesheets
Cost reporting
Compliance
Administrative tasks
Process improvement
Project management

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