Billing Administrator

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, is currently looking for a Billing Administrator to join the Finance department in the Toronto or Ottawa office.

Reporting to the Manager, Billing, the Billing Administrator is responsible for the complete billing cycle from prebill generation to submission of bills into clients’ billing systems in accordance with Firm policies and procedures. The role provides exceptional billing support in a timely manner both to internal and external clients.

Primary responsibilities of the position include, but are not limited to:

• Working closely with partners and legal assistants to prepare client accounts in a timely manner by preparing reports, creating prebills on demand and assisting with regular billing and special billing requests
• Reviewing all client accounts for accuracy and adherence to outside counsel guidelines
• Uploading the Firm’s accounts into the client’s e-billing system and managing all issues related to the uploads
• Assisting with the coordination of the monthly accrual process, including uploading accruals and submitting budget amounts through the client’s e-billing system, as required
• Answering questions about the billing process, invoices, billing templates and billing issues
• Analyzing monthly reports and contracts from lawyers regarding credits in WIP, unapplied matter credits, disbursements and aged WIP
• Contributing to team efforts by accomplishing results necessary to meet or exceed the department’s overall objectives and improve processes and procedures

Qualifications

Education/Experience:

• College diploma or university degree specializing in Finance/Accounting
• Three to five years of billing experience or equivalent combination of education, training and experience
• Experience in a law firm or professional services environment is an asset

Skills/Abilities:

• Client-service oriented, with strong communication and interpersonal skills
• Strong research and problem-solving skills with the ability to correct invoice errors and discrepancies promptly to ensure that accounts are processed and presented to clients in a timely fashion
• Strong organizational and time management skills with the ability to prioritize projects, manage workload and meet deadlines
• Strong attention to detail and analytical skills
• Ability to work both independently and collaboratively within a team environment
• Advanced knowledge of Microsoft Word and Excel
• Experience with professional services billing systems (i.e., Aderant, Elite)
• Tech-savvy with knowledge of various e-billing formats and systems
• Ability to work in a high-volume and deadline-driven environment
• Willing to work overtime during peak seasons, such as year-end

Compensation

The anticipated salary for the Billing Administrator is $65,000 – $75,000. Salary levels will be determined commensurate with internal and market equity and experience.

Other Relevant Application Information

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

While our experienced team will select and interview successful candidates, Blakes may use Artificial Intelligence (AI) to assist with shortlisting, screening, and evaluating applications.

How to Apply

To apply for this position, please submit your application and include your cover letter and résumé directly to our application portal.

Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.

Who We Are

At Blakes, we are all about our people. We are committed to not only providing exceptional client experiences but also fostering an open and inclusive workplace culture for legal professionals and administrative professionals. As a winner of the Canada’s Best Diversity Employers award, as well as the Greater Toronto’s Top Employers award, we know that diversity and inclusion are not simply initiatives on the perimeter of our business - they are the core of our success. We understand the importance of cultivating an environment that brings out the best in each person. Our success as a Firm starts with the hiring, development and retention of top talent.