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Blake, Cassels & Graydon LLP

Billing Administrator

Toronto, ON, Canada

$65,000 to $75,000 CAD / year · Full-time

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Job details

Pay: $65,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Dec 12, 2026
Posting language: English
Posted: Nov 12, 2026

Original job description

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, is currently looking for a Billing Administrator to join the Finance department in the Toronto or Ottawa office.

Reporting to the Manager, Billing, the Billing Administrator is responsible for the complete billing cycle from prebill generation to submission of bills into clients’ billing systems in accordance with Firm policies and procedures. The role provides exceptional billing support in a timely manner both to internal and external clients.

Primary responsibilities of the position include, but are not limited to:

Working closely with partners and legal assistants to prepare client accounts in a timely manner by preparing reports, creating prebills on demand and assisting with regular billing and special billing requests
Reviewing all client accounts for accuracy and adherence to outside counsel guidelines
Uploading the Firm’s accounts into the client’s e-billing system and managing all issues related to the uploads
Assisting with the coordination of the monthly accrual process, including uploading accruals and submitting budget amounts through the client’s e-billing system, as required
Answering questions about the billing process, invoices, billing templates and billing issues
Analyzing monthly reports and contracts from lawyers regarding credits in WIP, unapplied matter credits, disbursements and aged WIP
Contributing to team efforts by accomplishing results necessary to meet or exceed the department’s overall objectives and improve processes and procedures

Qualifications

Education/Experience:

College diploma or university degree specializing in Finance/Accounting
Three to five years of billing experience or equivalent combination of education, training and experience
Experience in a law firm or professional services environment is an asset

Skills/Abilities:

Client-service oriented, with strong communication and interpersonal skills
Strong research and problem-solving skills with the ability to correct invoice errors and discrepancies promptly to ensure that accounts are processed and presented to clients in a timely fashion
Strong organizational and time management skills with the ability to prioritize projects, manage workload and meet deadlines
Strong attention to detail and analytical skills
Ability to work both independently and collaboratively within a team environment
Advanced knowledge of Microsoft Word and Excel
Experience with professional services billing systems (i.e., Aderant, Elite)
Tech-savvy with knowledge of various e-billing formats and systems
Ability to work in a high-volume and deadline-driven environment
Willing to work overtime during peak seasons, such as year-end

Compensation

The anticipated salary for the Billing Administrator is $65,000 – $75,000. Salary levels will be determined commensurate with internal and market equity and experience.

Other Relevant Application Information

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

While our experienced team will select and interview successful candidates, Blakes may use Artificial Intelligence (AI) to assist with shortlisting, screening, and evaluating applications.

How to Apply

To apply for this position, please submit your application and include your cover letter and résumé directly to our application portal.

Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.

Who We Are

At Blakes, we are all about our people. We are committed to not only providing exceptional client experiences but also fostering an open and inclusive workplace culture for legal professionals and administrative professionals. As a winner of the Canada’s Best Diversity Employers award, as well as the Greater Toronto’s Top Employers award, we know that diversity and inclusion are not simply initiatives on the perimeter of our business - they are the core of our success. We understand the importance of cultivating an environment that brings out the best in each person. Our success as a Firm starts with the hiring, development and retention of top talent.

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More about this job

Responsibilities

Manage the billing cycle from generating prebills through submitting invoices in clients’ billing systems, ensuring accuracy and compliance with firm policies and client guidelines. Support partners and legal assistants, handle e-billing issues and accruals, analyze billing reports and credits, and contribute to process improvements and departmental goals.

Requirements

A college diploma or university degree specializing in Finance or Accounting, along with three to five years of billing experience or an equivalent combination of education, training, and experience, is required. Strong client-service, communication, organizational, analytical, and problem-solving abilities are needed, as well as advanced Microsoft Word and Excel skills and familiarity with professional-services billing and e-billing systems; law firm experience is an asset.

Skills

Client Service
Communication
Interpersonal Skills
Research
Problem-Solving
Organization
Time Management
Attention To Detail
Analytical Skills
Microsoft Word
Microsoft Excel
Billing Systems
E-Billing Systems
Invoice Review
Workload Prioritization
Teamwork

Visa sponsorship

Not detected in the job text

Keywords

Billing Administration
Billing Cycle
Prebill Generation
Client Accounts
Invoice Accuracy
Outside Counsel Guidelines
E-Billing
Client Billing Systems
Accrual Process
Budget Submissions
Billing Templates
Work In Progress
Matter Credits
Disbursements
Aged Work In Progress
Finance
Accounting
Professional Services
Law Firm
Aderant
Elite
Microsoft Word
Microsoft Excel
Process Improvement

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