Office Administrative Assistant - Law Firm

Administrative Assistant – Strata Litigation

Position Overview

BBU Law is a boutique law firm situated in downtown Vancouver. We represent clients on a broad spectrum of legal issues, primarily litigation and dispute resolution, with an emphasis on strata property law.

As we continue to grow, we are looking for a bright Administrative Assistant to support our law firm's daily operations in downtown Vancouver. This is an exciting opportunity for someone who wants to build an administration career with a dynamic growing organization. This is a permanent full-time, in-office position at our Vancouver office.

Key Responsibilities

• Perform administrative and clerical tasks to support the office operations
• File opening and closing
• Coordinate in person or virtual client ID verification
• Log and maintain client contacts, communications, and assist team members with administrative updates
• Conduct conflict checks and online searches (LTSA, CSO, BCOnline)
• Producing and delivering legal demand letters and payout letters
• Preparing and registering land title documents
• Finalizing the delivery of payout funds
• Inbox management for general inboxes
• Manage the central phone line and efficiently route incoming calls
• Handle incoming and outgoing mail and packages (sort, scan, and distribute incoming mail and faxes; coordinate time-sensitive courier services)
• Ensuring office is clean and stocked (general cleaning duties, communicating maintenance issues to building, and stocking the kitchen)
• Other duties as directed

Qualifications & Skills

• High school diploma and 1–2 years of proven administrative or reception experience (preferably within a professional services or legal environment).
• Prior exposure to strata administrative or law firm an asset
• High attention to detail, reliability, and the ability to multitask effectively in a professional setting
• Proficient with Microsoft 365 (Word, Excel, Outlook, Teams, OneDrive)
• Exceptional written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Comfortable learning new software and systems
• Ability to work independently while being part of a collaborative team
• Strong follow-through and accountability

The Extras

In addition to a competitive salary of $45,000 - $55,000 (commensurate of experience), we offer a number of benefits designed to support your well-being and promote a healthy work-life balance. This includes:

• Benefits package: Comprehensive health coverage for you and your family, including access to our employee assistance program (EAP)
• Recognition: Opportunity for performance-based bonuses
• Social events: Regular in office socials, off-site events, and more opportunities to connect
• Time off: a generous vacation allowance and up to 8 sick days per year
• Wellness: A flexible annual wellness subsidy
• Transportation: We offer a subsidy for those commuting via public transportation
• Great work environment: Our office space downtown has a great vibe and offers access to the city centre with transit, restaurants, scenic walking routes and shopping close by

We welcome the opportunity to meet qualified candidates seeking to join our team. We value diversity and are committed to creating an inclusive environment for all employees.

If you are interested, please send your resume and cover letter to careers@bbulaw.ca with “Administrative Assistant” in the subject line. We thank all applicants for their interest, however only those considered for an interview will be contacted. No phone calls please.ills