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Bloomstar Bouquet

Administrative Assistant

Mont-Royal, QC, Canada

Job type: Full-time
Posting language: English
Posted: Sep 25, 2026

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Original job description

About Us: At Bloomstar, we’re not just about flowers - we’re about bringing a burst of color and joy to every corner of Canada! As the largest importer of flowers in the country, we’ve mastered the art of nationwide cold chain logistics to ensure our blooms arrive fresh and fabulous.

Part of the prestigious Elite Flower Group, we’re a powerhouse in the floral world, growing and distributing top-notch flowers across North America. We’re passionate about making sure our retailers get the best deal with competitive prices and budget-friendly floral management programs. Whether it’s a vibrant bouquet or a delicate arrangement, we’re here to make every flower moment magical!

Job Title: Administrative Assistant

Location: 12411 Horseshoe Way, Richmond BC.

Company: Bloomstar

Position Type: Full-Time

Job Summary: Join our team as an Administrative Assistant, where you'll play a vital role in keeping everything running smoothly! You'll handle a variety of tasks that support both the office and HR, ensuring things stay organized and efficient behind the scenes. From managing day-to-day operations to assisting with employee onboarding and collaborating with teams across branches, you’ll be at the heart of the action. If you're detail-oriented, and ready to contribute to a positive, inclusive work environment, we’d love to have you on board.

Essential Responsibilities:

Administrative Support: Manages a range of administrative responsibilities, such as invoicing, document preparation, report assistance, and general office tasks.
Human Resources: Collaborates with HR and administration teams across all branches to implement and maintain HR initiatives.
Onboarding and Training: Oversees the onboarding process for new employees, including filing new hire documents and creating employee profiles in ADP Workforce Now and Atlas.
Recruitment: Coordinates with our partnered third-party recruiters to schedule temporary staff and monitor their hours, especially during busy seasons when increased volumes require additional support.

Qualifications:

Proficient in Microsoft 365 and ADP Workforce Now
Fluency in Spanish is considered a strong asset.

Competencies:

Technical: Proficient in Microsoft Office (Excel, Access, Outlook, Word) with experience in calendar management and organizing meetings using technology.
Integrity: Maintains a high level of accuracy and precision in data entry and data validation while managing large volumes of data.
Communication: Ability to communicate policies, procedures, and data insights to employees and management.

Accountability: Willingness to take ownership of deliverables and be a proactive thinker while delivering high quality work and meeting objectives are met in a timely way
Collaboration: Promote Bloomstar’s culture of respect, kindness and inclusivity when working with team members and external partners.

What Bloomstar Has to Offer:

Competitive salary and comprehensive benefits package including health, vision, and dental care.
Opportunities for professional growth and development.
A collaborative and supportive work environment.
On-site parking
Regular company-wide events.

Bloomstar is an equal opportunity employer, we celebrate diversity and are committed to creating an inclusive environment. We encourage applications regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. We are committed to providing an equitable application and hiring process. We encourage you to connect with us at hr@bloomstar.ca if you require accommodation during the recruitment process.

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More about this job

Responsibilities

The Administrative Assistant will manage daily office operations, including invoicing, document preparation, and report assistance. They will also support HR initiatives, oversee employee onboarding, and coordinate with recruiters for temporary staffing.

Requirements

Candidates must be proficient in Microsoft 365 and ADP Workforce Now. Strong data entry skills, attention to detail, and the ability to collaborate effectively across teams are essential.

Skills

Microsoft 365
ADP Workforce Now
Data entry
Data validation
Invoicing
Document preparation
Report assistance
Calendar management
Meeting organization
Recruitment coordination
Onboarding
Employee profile management
Spanish language
Communication
Accountability
Collaboration

Benefits

Health care
Vision care
Dental care
Professional growth and development
On-site parking
Company-wide events

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Microsoft 365
ADP Workforce Now
Atlas
Data Entry
Data Validation
Invoicing
Onboarding
Recruitment
Human Resources
Office Administration
Cold chain logistics
Floral management
Calendar management
Reporting
Document preparation
Employee profiles
Staff scheduling
Communication
Accountability
Collaboration
Inclusivity
Logistics
Retail

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