Payroll administrator jobs in Vaughan, ON and nearby

Payroll administrator jobs within 25 km of Vaughan, ON, Canada. Nearby towns and cities are included. Distances are straight-line, not driving distances.

Counted Nov 3, 2026

Hiring at a glance

View jobs

Open jobs: 84
Employers: 69

Advertised starting pay

Average starting payCAD / year: $66,885Across 24 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 0%0 listings
Hybrid: 44%37 listings
On-site: 56%47 listings

Employers hiring include AppDirect (3), Robert Half (3), SE Health (3).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Payroll administrator jobs in Vaughan, ON and nearby

Within 25 km

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Added 1 month ago
DG
Payroll Specialist
Doane Grant Thornton LLP
Toronto, ON
- Full-time
Added 1 month ago
BM
HR & Payroll Specialist
Baker McKenzie
Toronto, ON
- $78,750 to $96,250 CAD / year
Added 1 month ago
VB
Payroll Specialist
Vaco by Highspring
Vaughan, ON
- $85,000 to $95,000 CAD / year
- Full-time
· Accurately coordinate and administer payroll functions for hourly and salary employees across Canada and USA on a semi-monthly basis including the preparation, calculation and…
Added 1 month ago
A
Senior Payroll Specialist
Adecco
Toronto, ON
- $35 to $40 CAD / hour
- Temporary
Senior Payroll Specialist (3-months | potential extension)
Added 1 month ago
S
Payroll Administrator
Savaria
Toronto, ON
- $65,000 to $85,000 CAD / year
- Full-time
The Payroll Administrator t is responsible for end-to-end
Added 1 month ago
A
USA Benefits & Payroll Administrator
AppDirect
Toronto, ON
- Full-time
You are a meticulous and proactive payroll and benefits professional who takes full ownership of the employee experience behind the scenes. You thrive in fast-paced, multi-entity…
Added 1 month ago
X
Payroll Administrator
Xanadu
Toronto, ON
- Full-time
Added 1 month ago
SH
Payroll Specialist (Workday Implementation)
SE Health
Markham, ON
- Contract
Added 1 month ago
SH
Payroll Specialist (Workday Implementation)
SE Health
Markham, ON
- Contract
Added 1 month ago
SH
Payroll Specialist (PeopleSoft)
SE Health
Markham, ON
- Contract
Added 1 month ago
MS
Payroll Specialist
Marberg Staffing
Toronto, ON
- $44.81 to $66.04 CAD / hour
- Temporary
Payroll Implementation Consultant for provincial government agency client, North York.
Added 1 month ago
Payroll Administrator, US & Canada Payroll Processing
Blue Moon Metals
Toronto, ON
Blue Moon Metals is seeking an experienced and detail-oriented Payroll Administrator to join our growing team. This role is responsible for supporting the accurate and timely processing of…
Added 1 month ago
PC
Payroll Specialist
Prime Communications Canada Inc
Richmond Hill, ON
- $58,000 to $62,000 CAD / year
- Full-time
Added 1 month ago
MT
Payroll Specialist
Miller Thomson LLP
Toronto, ON
- Full-time
Added 1 month ago
Payroll Specialist
Miller Thomson
Toronto, ON · Vaughan, ON
Added 1 month ago
FC
Senior Payroll Specialist (15-month term)
Flatiron Construction Corp
Toronto, ON
- Other
…ensuring accuracy in financial processes? As a Senior Corporate Payroll Specialist, you will play a crucial role in managing payroll operations and maintaining data integrity. You will…
Added 1 month ago
F
Senior Payroll Specialist (15-month term)
FlatironDragados
Toronto, ON
- Full-time
…ensuring accuracy in financial processes ? As a Senior Corporate Payroll Specialist, you will play a crucial role in managing payroll operations and maintaining data integrity. Y ou will…
Added 1 month ago
TL
Payroll Administrator
The Law Office Management Association (TLOMA)
Toronto, ON
- Full-time
…and most successful law firms, has an immediate opening for a Payroll Administrator to join the Finance department in the Toronto…
Added 1 month ago
BC
Payroll Administrator
Blake, Cassels & Graydon LLP
Toronto, ON
- Full-time
…and most successful law firms, has an immediate opening for a Payroll Administrator to join the Finance department in the Toronto…
Added 2 months ago
TB
Payroll Administrator
The Beer Store
Bolton, ON
- Full-time
Added 2 months ago
A
USA Benefits & Payroll Administrator
AppDirect
Toronto, ON
- Full-time
You are a meticulous and proactive payroll and benefits professional who takes full ownership of the employee experience behind the scenes. You thrive in fast-paced, multi-entity…
Added 2 months ago
Payroll Administrator
Brewers Retail Inc
Bolton, ON
Added 2 months ago
MB
Payroll Specialist, MBIB
Mary Browns
Markham, ON
- $60,000 to $70,000 CAD / year
- Full-time
The Payroll Specialist is responsible for delivering full-cycle payroll services for corporate stores and the Support Centre. This includes managing payroll processing and all…
Added 2 months ago
SH
Payroll Specialist - Hybrid (Ontario)
Sentrex Health Solutions
Markham, ON
- Full-time
Added 2 months ago
USA Benefits & Payroll Administrator
AppDirect
Toronto, ON
You are a meticulous and proactive payroll and benefits professional who takes full ownership of the employee experience behind the scenes. You thrive in fast-paced, multi-entity…

Blue Moon Metals

Payroll Administrator, US & Canada Payroll Processing

Toronto, ON, Canada

Apply About employer

Applications open in a new tab.

Job details

Experience: Approximately 3+ years of experience in US payroll administration, payroll coordination, or a similar role.
Posting language: English
Posted: Sep 16, 2026

Original job description

Payroll Administrator, US & Canada Payroll Processing

Department: Finance

Location: Headquarters - Toronto

Hybrid - 2-3X per week in the Toronto office.

Position Overview

Blue Moon Metals is seeking an experienced and detail-oriented Payroll Administrator to join our growing team. This role is responsible for supporting the accurate and timely processing of US payroll, with secondary support for Canadian payroll, while applying strong knowledge of payroll rules, regulatory requirements, reconciliations, tax reporting, workers compensation, and payroll-related compliance obligations.

The Payroll Administrator will work closely with Human Resources, Finance, employees, external payroll providers, and other internal stakeholders to ensure payroll information is accurate, complete, and processed in accordance with company procedures and applicable federal, state, provincial, and local payroll requirements.

This is an ideal opportunity for someone who is highly comfortable with US payroll administration, Paychex, payroll controls, and evolving payroll practices in a growing, multi-jurisdictional organization.

Key Responsibilities

US Payroll Processing & Administration

Coordinate and support regular US payroll processing, ensuring employee information, hours, earnings, deductions, taxable benefits, and other payroll inputs are accurate and submitted on time.
Review payroll information for completeness and accuracy prior to processing, including validation of pay rules, overtime treatment, PTO and leave-related items, and full-time or part-time payroll classifications.
Reconcile payroll data, deductions, taxes withheld, payroll-related balances, and other payroll outputs, identifying discrepancies and coordinating corrections as required.
Support payroll tax reporting and required filings by ensuring data provided through Paychex and other payroll-related systems is accurate, complete, and reviewed in a timely manner.
Support workers compensation payroll reporting, reconciliations, audit requirements, and related documentation across applicable US jurisdictions.
Execute payroll-related onboarding, offboarding, employee status changes, compensation updates, banking information, and other payroll changes in an accurate and timely manner.
Maintain accurate payroll records, documentation, and audit-ready support in accordance with company practices and applicable record-retention requirements.
Stay current on payroll requirements across relevant US jurisdictions and proactively research or escalate emerging requirements related to payroll rules, filings, overtime, PTO, and other payroll compliance matters.

Payroll Data, Onboarding & Offboarding

Maintain payroll-related employee data and ensure payroll changes are accurately reflected between HR, payroll, and related systems.
Support payroll setup for new hires, including required payroll documentation, jurisdictional requirements, tax setup, banking information, and other payroll-specific data.
Execute payroll-related offboarding activities, including final pay information, required payroll documentation, and applicable compliance reporting.
Promote data integrity between HRIS and payroll systems as the organization moves toward a more integrated HR and payroll environment.

Employee & Internal Support

Serve as a point of contact for routine payroll questions and provide timely, professional support to employees, managers, Human Resources, and Finance.
Research and help resolve payroll discrepancies or employee inquiries, escalating complex matters when appropriate.
Communicate payroll deadlines, required documentation, and payroll-related information clearly and proactively.
Handle employee and payroll information with a high degree of confidentiality, discretion, and professionalism.

Compliance & Reporting

Support payroll administration in accordance with applicable US and Canadian payroll, tax, workers compensation, and reporting requirements.
Assist with payroll reconciliations, including payroll data, deductions, tax withholdings, payroll-related balances, and other control accounts.
Support payroll audits, workers compensation audits, and other state, federal, provincial, or internal payroll-related reviews.
Assist with Canadian payroll reporting requirements, including ROE and T4/T4A preparation, as needed.
Review US payroll provider outputs and reports to help ensure required payroll filings, tax reporting, and year-end documentation are accurate and complete.
Identify opportunities to improve payroll processes, documentation, reconciliations, and data accuracy as the organization continues to grow.

Qualifications

Post-secondary education in Payroll, Accounting, Finance, Human Resources, Business Administration, or a related field.
Approximately 3+ years of experience in US payroll administration, payroll coordination, or a similar role.
Experience with multi-state US payroll, payroll tax reporting, payroll audits, and workers compensation reporting or audits.
Strong understanding of US payroll practices, including overtime rules, PTO treatment, payroll classifications, deductions, filings, and confidentiality requirements.
Experience supporting end-to-end US payroll processes and employee payroll changes.
Understanding of salaried and hourly payroll processes, timesheets, pay period changes, and recurring payroll deadlines.
Experience working with Paychex is required.
Experience with Easypay is considered an asset.
Experience with FIFO and/or rotational employee payroll processing would be an asset.
Experience working with HRIS/payroll integrations and maintaining data integrity between HR and payroll systems is considered an asset.
Familiarity with SAP or experience supporting payroll in an SAP environment is considered an asset.
Strong attention to detail and commitment to payroll accuracy, reconciliations, and audit-ready documentation.
Excellent organizational and time-management skills, with the ability to manage recurring deadlines and competing priorities.
Strong communication and interpersonal skills with an employee-focused approach.
Ability to work independently while collaborating effectively across Human Resources, Finance, payroll providers, and other functions.

Pay Range And Compensation Package

Compensation and benefits details will be discussed during the interview process.

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices and encourage applications from all qualified individuals.

Apply About employer

More about this job

Responsibilities

The Payroll Administrator is responsible for the accurate and timely processing of US and Canadian payroll, including reconciliations and tax reporting. They will also serve as a key point of contact for payroll inquiries and ensure compliance with jurisdictional regulations.

Requirements

Candidates must have approximately 3+ years of experience in US payroll administration and proficiency with Paychex. A post-secondary education in a relevant field such as Finance, Accounting, or Human Resources is required.

Skills

Payroll Administration
US Payroll
Canadian Payroll
Paychex
Payroll Reconciliation
Tax Reporting
Workers Compensation
Compliance
Data Integrity
HRIS
Record Keeping
Time Management
Communication
Analytical Skills
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Payroll Administrator
US Payroll
Canadian Payroll
Paychex
Finance
Human Resources
Tax Reporting
Workers Compensation
Reconciliation
Compliance
HRIS
SAP
Easypay
FIFO
Data Integrity
Onboarding
Offboarding
Payroll Audit
Multi-jurisdictional
Overtime Rules
PTO
T4
ROE
Payroll Controls
Record Retention

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