Jobs in Canada

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Added 11 mins ago
EI
Manager, Project Delivery
Edmonton International Airport (YEG)
Edmonton, AB
- Full-time
…considers professional development, specialty training, and career growth among its top priorities to expand team member skillset and continue evolving as new technology and ideas…
Added 11 mins ago
ML
Executive Director
Muskoka Lakes Chamber of Commerce
Bala, ON
- Other
Role Description The Executive Director is responsible for the day-to-day leadership and management of the Muskoka Lakes Chamber of Commerce. This role based is in Bala, ON, overseeing…
Added 41 mins ago
LM
DIRECTOR OF INFORMATION TECHNOLOGY
Lacroix Médecine Privée
Quebec, QC
- Full-time
Reporting directly to the President and CEO, the Director of IT plays a strategic role across the entire network. They are responsible for defining, structuring, and developing the IT…
Added 41 mins ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
The Finance Director serves as a strategic business partner to the Leadership Team in support of Husky’s Global Service Business and Customer Success Management strategy. This role provides…
Added 41 mins ago
RT
Director, Growth Strategy & Operations
Raising The Village
Remote, Canada
- Full-time
- Remote
Raising The Village is building a Growth function capable of supporting a much larger and more diversified philanthropic portfolio. The Director, Growth Operations & Strategy will lead the…
Added 1 hour ago
CG
Manager, Growth Enablement – Account Management
Compass Group Canada
Mississauga, ON
- Full-time
The Manager, Growth Enablement – Account Management partners with the Senior Director, Growth Enablement in translating Account Management priorities into practical strategies, tools, and…
Added 1 hour ago
A
Area Construction Manager - NPI (Minerals & Metals)
Ausenco
Burnaby, BC
- Full-time
…innovative, value-add consulting studies, project delivery, asset operations and maintenance solutions to the mining & metals, oil & gas, and industrial…
Added 1 hour ago
Vice President, Sales & Marketing
ASSA ABLOY
Montreal, QC · Lachine, Queb
Reporting to the President, Direct Business Canada, you’ll directly lead the Sales Directors and Director, Marketing, setting clear priorities and accountability for results. You’ll partner…
Added 2 hours ago
Director, Deal Desk
Varicent
Vancouver, BC
As Director, Deal Desk, you will lead and scale Varicent's Deal Desk function, serving as the central authority for deal governance, pricing operations, quote-to-booking processes, and…
Added 2 hours ago
GS
Financial Analyst
Groupe Somavrac
Oakville, ON
- $80,000 to $100,000 CAD / year
- Full-time
Driven by strong, principled leadership, Groupe Somavrac has demonstrated sustained growth since its inception. Innovation, strategic investments, and technology form the foundation of its…
Added 2 hours ago
LH
Medical Office Admin
Lifemark Health Group
Kelowna, BC
- $19 to $24 CAD / hour
- Full-time
…maintaining accurate medical records, and ensuring smooth clinic operations. This includes providing exceptional customer service to patients, staff, funders, and external partners, while…
Added 2 hours ago
Director,Global Procurement Excellence
Apotex
Toronto, ON · North York, ON
Develop business relevant operations, systems, and analytics strategies for global procurement performance, and to contribute to recommendations on procurement optimization including but…
Added 2 hours ago
SV
Director of Nursing Care - LTC
Schlegel Villages
Milton, ON
- Full-time
The Village of Ridgeview Court has an exciting opportunity for a Director of Nursing Care to join their team.
Added 2 hours ago
SD
Director of Instruction
School District 51 Boundary
Grand Forks, BC
- Full-time
Reporting to the Superintendent of Schools, the Director of Instruction is a key member of the District leadership team and has key responsibilities in advancing the vision, strategic plan,…
Added 3 hours ago
PA
Vice President of Sales
Permasearch, a TPI Company
Toronto, ON · Greater Toronto Area, Canada
- $120,000 to $200,000 CAD / year
- Full-time
…entrepreneurial and results-driven sales leader to spearhead commercial growth across their multi-site…
Added 3 hours ago
OT
Manager, Finance Data Analytics & Insights
Ontario Teachers' Pension Plan
Toronto, ON
- Full-time
…analytical tool initiatives. In conjunction with the Managing Director and/or Senior Manager, actively work on DA&I initiatives and coordinate with Finance teams and other…
Added 3 hours ago
Manager, Project Delivery
Edmonton Regional Airport Authority
Nisku, AB
…considers professional development, specialty training, and career growth among its top priorities to expand team member skillset and continue evolving as new technology and ideas…
Added 3 hours ago
C
Director Supply Chain Strategy
Ciena
Ottawa, ON
- Full-time
…opportunities, meaningful work, and flexibility, Ciena supports growth and well-being - on and off the job. Connect with a career that…
Added 3 hours ago
OF
Director of Finance
Osborne Financial Search
Mississauga, ON
- Full-time
The Director of Finance will lead the finance function, sit on the leadership team and report directly to the Managing Director. The owners want to hand over day-to-day financial oversight,…
Added 3 hours ago
BE
Operations Assistant
Bluestar Equity
Barrie, ON
- $50,000 to $55,000 CAD / year
- Full-time
We are seeking a highly organized, proactive, and detail-oriented Operations Assistant to provide direct administrative and operational support to the Director of Operations.
Added 3 hours ago
H
Director, Customer Success
HighlightTA
Remote, Canada
- $184,714 to $225,762 CAD / year
- Full-time
- Remote
As Director, Customer Success, you’ll play a key role in shaping how Zipline delivers exceptional customer experiences while driving retention and growth. We’re looking for a seasoned…
Added 3 hours ago
Director, Sales Operations
Molson Coors
Toronto, ON
In the role of Director, Sales Operations, working in Toronto, Ontario, you will be part of the Canadian Commercial Leadership Team. You will lead the strategic alignment of sales…
Added 3 hours ago
A
Security Transformation Associate Director
Accenture
Vancouver, BC
- Full-time
…other organizations build their digital core, optimize their operations, accelerate revenue growth and enhance citizen services - creating tangible value at speed and scale. We are a…
Added 4 hours ago
CI
Administrative Assistant - Professional Development and Events
Catholic Independent Schools Vancouver Archdiocese (CISVA)
Vancouver, BC
- Full-time
…in partnership with home and parish, our schools foster the growth of responsible citizens who will live, celebrate, and proclaim their…
Added 4 hours ago
M
Senior Director, Database & Operations
McKesson
Mississauga, ON
- Full-time
The Sr. Director (M5) leads major divisional functions or corporate sub‑functions, providing enterprise‑level strategic direction, long‑range planning, and operational leadership across…

Bluestar Equity

Operations Assistant

Barrie, ON, Canada

$50,000 to $55,000 CAD / year · Full-time

Apply on LinkedIn About employer

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Job details

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Apply by: Dec 11, 2026
Posting language: English
Posted: Nov 11, 2026

Original job description

Operations Assistant

Location: Barrie Ontario, Canada (Hybrid, must be located in Barrie)

Job Type: Full-Time, Permanent

Reports To: Director of Operations

Experience Required: 2–3 Years

Salary: 50,000 – 55,000

About Us

Bluestar Professional Services Inc. is a growth-focused investment office that acquires and operates businesses across Canada and the United States. Across all our companies, we are committed to building strong teams, investing in our people, and fostering a collaborative, high-integrity culture where employees are empowered to grow, make an impact, and build rewarding careers.

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Operations Assistant to provide direct administrative and operational support to the Director of Operations.

The Director of Operations oversees the day-to-day operations, people, systems, and business functions across a diverse group of professional services companies, including law offices, CPA/accounting companies, and wealth management companies operating in both Canada and the United States.

This is an excellent opportunity for an individual who enjoys working in a fast-paced, professional environment and wants exposure to a broad range of operational functions across multiple businesses and jurisdictions.

The successful candidate will act as a key support resource to the Director of Operations, helping to keep priorities organized, ensuring follow-ups are completed, coordinating meetings and projects, and assisting with the smooth execution of day-to-day operational activities.

The ideal candidate is someone who is highly organized, resourceful, discreet, dependable, and comfortable taking initiative without needing to be asked to complete every task.

Key Responsibilities

1. Executive & Administrative Support

Provide day-to-day administrative and organizational support to the Director of Operations.
Manage and organize the Director's calendar, meetings, appointments, and commitments.
Coordinate internal and external meetings, including preparing agendas, meeting materials, and follow-up items where required.
Assist with prioritizing competing requests and ensuring important deadlines are not missed.
Prepare correspondence, documents, reports, presentations, spreadsheets, and other materials as required.
Take meeting notes and maintain action-item lists when requested.
Follow up with internal team members and external parties on outstanding action items.
Maintain organized digital files, records, and operational documentation.
Assist with confidential and sensitive matters requiring a high degree of discretion.
Act as a professional and responsive point of contact on behalf of the Director of Operations when appropriate.

2. Travel Coordination

The Operations Assistant will be responsible for coordinating business travel for the Director of Operations, including:

Researching and booking flights, hotels, rental cars, and other transportation.
Coordinating travel itineraries and ensuring schedules are practical and organized.
Managing changes, cancellations, and travel disruptions.
Preparing and maintaining detailed travel itineraries.
Coordinating meetings and appointments around travel schedules.
Making restaurant or other business-related reservations when required.
Assisting with travel expense documentation and organization.
Coordinating domestic and international travel between Canada and the United States.
Anticipating logistical needs and proactively identifying potential travel conflicts or issues.

3. Operations Support

Assist the Director of Operations with day-to-day operational initiatives across the organization's law, accounting/CPA, and wealth management businesses.
Support the implementation and maintenance of operational processes, procedures, and systems.
Assist with tracking operational projects, deadlines, milestones, and deliverables.
Maintain project trackers and follow up with responsible team members.
Assist with preparing operational reports, spreadsheets, dashboards, and presentations.
Help coordinate projects involving multiple departments, offices, and companies.
Assist with documenting processes and creating or updating standard operating procedures.
Support the Director of Operations with identifying outstanding issues, bottlenecks, and follow-up requirements.
Help ensure that operational tasks are completed accurately and on schedule.

4. Cross-Company Coordination

Because the Director of Operations supports multiple businesses, the Operations Assistant will help coordinate activities across:

Law firms and legal operations
CPA and accounting firms
Wealth management and financial services businesses
Canadian operations
U.S. operations
Corporate and administrative functions

Responsibilities may include coordinating meetings, gathering information, following up with team members, preparing reports, and helping ensure information flows effectively between companies and departments.

5. Project & Task Management

Maintain task lists and project trackers for the Director of Operations.
Monitor deadlines and proactively communicate upcoming priorities.
Follow up on delegated tasks and outstanding deliverables.
Assist with coordinating new initiatives and operational projects.
Help organize information and documentation required for projects.
Escalate issues or delays to the Director of Operations when appropriate.
Ensure follow-ups are completed and closed out in a timely manner.

6. Meeting & Communication Support

Schedule internal and external meetings.
Coordinate meeting logistics across multiple offices and time zones.
Prepare meeting materials and supporting documentation.
Record action items and follow up on outstanding commitments.
Assist with communication between the Director of Operations and employees, managers, professional advisors, vendors, and other stakeholders.
Draft routine communications and correspondence as requested.

7. Office & Administrative Coordination

Assist with office-related administrative requirements across the organization's locations.
Coordinate with vendors, suppliers, building management, and service providers when required.
Assist with ordering supplies, coordinating services, and resolving administrative issues.
Support office openings, moves, renovations, and other operational initiatives as required.
Assist with coordinating employee-related operational activities when requested.

8. Confidentiality & Professionalism

The Operations Assistant will have access to sensitive business, financial, employee, client, and operational information.

The successful candidate must:

Maintain strict confidentiality at all times.
Exercise sound judgment when handling sensitive information.
Understand the importance of privacy and discretion within professional services environments.
Maintain a high level of professionalism when dealing with employees, clients, lawyers, accountants, financial professionals, vendors, and other stakeholders.
Follow company policies and procedures regarding confidential information and data security.

Qualifications & Experience

Required

2–3 years of experience in an administrative, operations, executive assistant, office administration, project coordination, or similar role.
Occasional travel to other company locations is required. Employee is expected to carpool with the Director of Operations when traveling between locations.
Must be highly tech-savvy, quick to adapt to new technologies, and able to type quickly and accurately while efficiently managing multiple tasks in a fast-paced, technology-driven environment
Strong organizational and time-management skills.
Exceptional attention to detail.
Strong written and verbal communication skills.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Ability to manage multiple priorities and deadlines simultaneously.
Strong follow-up skills and the ability to ensure tasks are completed.
Ability to work independently and take initiative.
Professional and polished communication style.
Ability to handle confidential and sensitive information appropriately.
Strong problem-solving and organizational abilities.
Comfortable working in a fast-paced and constantly changing environment.

Preferred

Experience supporting a senior executive, Director, VP, or C-suite executive.
Experience coordinating domestic and international business travel.
Experience working across multiple companies, departments, or locations.
Experience in a professional services environment such as legal, accounting, finance, wealth management, or consulting.
Experience with project management or task-management software.
Experience working with both Canadian and U.S. operations.
Post-secondary education in Business Administration, Office Administration, Operations, or a related field.

Core Competencies

Organization & Prioritization

Able to manage multiple calendars, projects, deadlines, and competing priorities while maintaining accuracy.

Proactive Mindset

Does not simply wait for instructions. Anticipates needs, identifies potential issues, and takes action to resolve them.

Attention to Detail

Understands that small administrative errors can have significant consequences and consistently checks work for accuracy.

Communication

Communicates clearly, professionally, and appropriately with individuals at all levels of the organization.

Accountability

Takes ownership of assigned responsibilities and follows tasks through to completion.

Discretion

Can be trusted with confidential employee, client, financial, legal, and business information.

Adaptability

Comfortable working across multiple businesses, departments, offices, and jurisdictions where priorities may change quickly.

Problem Solving

Able to assess a situation, determine the appropriate next step, and either resolve the issue independently or escalate it appropriately.

Team Orientation

Works collaboratively with employees and leaders across different companies and departments.

What Success Looks Like

Within this role, success will be demonstrated by the Operations Assistant:

Keeping the Director of Operations organized and prepared.
Ensuring meetings, travel, and commitments are properly coordinated.
Proactively managing follow-ups and outstanding tasks.
Ensuring important deadlines and deliverables are not missed.
Providing accurate and timely administrative support.
Helping operational projects move forward efficiently.
Communicating professionally with internal and external stakeholders.
Anticipating the Director's needs rather than waiting for direction.
Maintaining confidentiality and professionalism at all times.
Becoming a reliable extension of the Director of Operations and a trusted member of the operations team.

Working Environment

This position operates within a multi-company, multi-jurisdictional professional services environment and requires the ability to work with individuals across different businesses, offices, departments, and time zones.

The role may occasionally require flexibility outside standard business hours to accommodate executive schedules, business travel, meetings, or time-sensitive operational requirements.

The successful candidate will have the opportunity to gain broad exposure to operations, legal services, accounting, wealth management, human resources, finance, technology, and business administration across both Canada and the United States.

Only candidates selected for an interview will be contacted.

Bluestar Professional Services Inc. is an equal opportunity employer. We encourage all qualified candidates to apply.

Bluestar Professional Services Inc. adopts an inclusive and accessible environment, and we are committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment, selection, and assessment process, please let us know.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative and operational support to the Director of Operations, including calendar and meeting management, travel arrangements, correspondence, documentation, and confidential matters. Track projects, deadlines, and follow-ups while coordinating operational activities across multiple companies, departments, offices, and jurisdictions.

Requirements

Requires 2–3 years of experience in an administrative, operations, executive assistant, office administration, project coordination, or similar role, along with strong organizational, communication, time-management, and follow-up skills. Candidates must be proficient with Microsoft Office, handle sensitive information discreetly, adapt quickly to technology, and be located in Barrie; occasional travel to other company locations is required.

Skills

Calendar Management
Meeting Coordination
Travel Coordination
Project Tracking
Task Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Written Communication
Verbal Communication
Organization
Time Management
Attention To Detail
Confidentiality
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Calendar Management
Executive Support
Administrative Support
Operations Support
Travel Coordination
Project Coordination
Task Management
Project Trackers
Meeting Coordination
Meeting Agendas
Action Items
Operational Processes
Standard Operating Procedures
Operational Reporting
Spreadsheets
Dashboards
Confidentiality
Data Security
Professional Services
Legal Operations
Accounting
Wealth Management
Cross-Company Coordination
Canadian Operations
U.S. Operations

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Jobs in Canada