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Added 5 mins ago
BC
Program Assurance Technical Coordinator
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Toronto, ON
- $113,000 to $163,000 CAD / year
- Full-time
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Added 17 mins ago
BO
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Added 18 mins ago
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Added 49 mins ago
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Added 1 hour ago
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Bluestar Equity

Payroll Benefits Specialist

Mississauga, ON, Canada

$60,000 to $65,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $60,000 to $65,000 CAD / year
Job type: Full-time
Apply by: Nov 12, 2026
Experience: 3-5+ years of progressive payroll administration experience.
Posting language: English
Posted: Oct 13, 2026

Original job description

Job Title: Payroll & Benefits Specialist

Department: Finance

Location: Hybrid (Mississauga)

Job Type: Full-Time, Permanent

Salary: $60,000 - $65,000 Annually

About Us

Bluestar Professional Services Inc. is an investment office operating across Canada and the United States. We acquire and operate small to medium-sized businesses with a long-term, value-driven approach focused on sustainable growth and meaningful outcomes for employees, clients, and investors.

Our businesses bring together legal, accounting, wealth management, and advisory expertise under one platform, creating a collaborative environment focused on simplifying complexity and delivering thoughtful, long-term solutions.

At Bluestar, we believe great businesses are built by great people. We foster a culture of collaboration, growth, excellence, and continuous learning, where individuals are supported, empowered to take initiative, and given opportunities to make a meaningful impact.

Position Summary

Bluestar Professional Services Inc. is seeking a Payroll & Benefits Specialist. The Payroll & Benefits Specialist is responsible for the accurate and timely administration of payroll, benefits, and related employee programs for multiple client organizations. Reporting to the Director of Finance, this role ensures compliance with payroll legislation, employment standards, tax regulations, and company policies while providing exceptional service to clients and employees.

The successful candidate will serve as a trusted payroll and benefits resource, managing payroll processing, benefit administration, statutory remittances, reporting, reconciliations, and year-end activities. This position requires strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced professional services environment.

Key Responsibilities

Payroll Administration

Process bi-weekly, semi-monthly, and monthly payrolls for multiple organizations.
Ensure accurate calculation of wages, salaries, commissions, bonuses, overtime, vacation pay, and taxable benefits.
Maintain employee payroll records and ensure data integrity within payroll systems.
Review payroll transactions for accuracy and completeness before processing.
Administer new hires, terminations, leaves of absence, and employee status changes in payroll system.
Process Records of Employment (ROEs) in accordance with Service Canada requirements.
Monitor payroll deadlines and ensure timely completion of all payroll activities.
Respond to employee and client payroll inquiries in a professional and timely manner.

Benefits Administration

Administer all group benefits programs.
Coordinate employee enrollments, changes, terminations, and annual benefit renewals.
Act as primary liaison with benefit providers and insurance carriers.
Support employees with benefit-related questions and claims inquiries.
Maintain accurate employee benefit records and documentation.
Assist with benefits benchmarking and recommendations for clients.

Compliance & Regulatory Reporting

Ensure compliance with federal and provincial payroll legislation.
Administer source deductions including CPP, EI, income tax, EHT, and other statutory requirements.
Prepare and remit payroll deductions to government agencies and third-party providers.
Maintain knowledge of payroll legislation, employment standards, and tax changes.
Assist with payroll audits and regulatory reviews.
Ensure confidentiality and security of payroll and employee information.

Year-End Processing

Prepare and reconcile year-end payroll information.
Generate and distribute T4s, T4As, RL-1s (where applicable), and other statutory reporting documents.
Complete year-end government filings and reconciliations.
Coordinate annual payroll updates and testing.

Client Service & Relationship Management

Build and maintain strong relationships with clients and employees.
Provide guidance regarding payroll best practices and legislative requirements.
Support client implementations, payroll transitions, and system upgrades.
Participate in client meetings and provide payroll expertise when required.
Identify opportunities to improve payroll processes and efficiencies.

Process Improvement & Systems

Recommend enhancements to payroll procedures and controls.
Maintain payroll policies, procedures, and documentation.
Participate in payroll system implementations, testing, and upgrades.
Leverage technology and automation to improve efficiency and accuracy.
Support internal process improvement initiatives.

Qualifications

Education

Postsecondary education in Payroll Administration, Accounting, Human Resources, Business Administration, or related field.

Experience

3-5+ years of progressive payroll administration experience.
Experience processing payroll for multiple entities or clients is highly preferred.
Experience administering employee benefits programs.
Experience working within professional services organizations, accounting firms,
law firms, or outsourced finance environments is considered an asset.
Experience with payroll software and HRIS systems.

Technical Skills

Strong knowledge of Canadian payroll legislation and employment standards.
Advanced Microsoft Excel skills.
Experience with payroll platforms.
Understanding of payroll accounting and general ledger reconciliations.
Experience with reporting and data analysis.

Core Competencies

Exceptional attention to detail and accuracy
Strong organizational and time management skills
Ability to manage multiple client portfolios simultaneously
Client-service orientation
Professionalism and discretion with confidential information
Strong analytical and problem-solving abilities
Excellent verbal and written communication skills
Ability to work independently and collaboratively
Continuous improvement mindset

Success Measures

The Payroll & Benefits Specialist will be evaluated on:

Payroll accuracy and timeliness
Compliance with legislative and regulatory requirements
Client satisfaction and responsiveness
Accuracy of remittances and year-end filings
Effectiveness in managing benefit administration
Process improvement contributions
Quality of reporting and reconciliations
Maintenance of strong internal and external relationships

What We Offer

Hybrid work arrangement.
Supportive and collaborative team environment.
A competitive compensation package
Dental care, Extended health care, and Life insurance
Paid time off
On-site parking

Only candidates selected for an interview will be contacted.

Bluestar Professional Services Inc. is an equal opportunity employer. We encourage all qualified candidates to apply.

Bluestar Professional Services Inc. adopts an inclusive and accessible environment and is committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment, selection, or assessment process, please let us know.

Apply About employer

More about this job

Responsibilities

Process payroll for multiple organizations, administer employee benefits, and ensure accurate statutory deductions, remittances, reporting, reconciliations, and year-end filings. Support clients and employees with payroll and benefits inquiries, maintain compliance and confidential records, and contribute to system improvements and process efficiencies.

Requirements

Requires postsecondary education in payroll administration, accounting, human resources, business administration, or a related field, along with 3–5+ years of progressive payroll experience. Candidates should have benefits administration experience, knowledge of Canadian payroll legislation, advanced Excel skills, and experience with payroll software and HRIS systems.

Skills

Payroll Administration
Benefits Administration
Canadian Payroll Legislation
Employment Standards Compliance
Payroll Processing
Statutory Remittances
Year-End Payroll Processing
Payroll Reconciliation
Microsoft Excel
Payroll Software
HRIS Systems
Payroll Accounting
Data Analysis
Process Improvement
Confidential Information Management

Benefits

Dental Care
Extended Health Care
Life Insurance
Paid Time Off
On-Site Parking
Hybrid Work Arrangement

Visa sponsorship

Not detected in the job text

Keywords

Payroll Administration
Benefits Administration
Canadian Payroll Legislation
Employment Standards
Payroll Processing
Payroll Software
HRIS Systems
Microsoft Excel
Payroll Accounting
General Ledger Reconciliation
CPP
EI
Income Tax
EHT
Statutory Remittances
Records Of Employment
T4s
T4As
RL-1s
Year-End Filings
Payroll Audits
Benefits Renewals
Payroll Reporting
Data Analysis
System Upgrades
Process Improvement
Client Service
Confidentiality

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