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Added 1 hour ago
Job Title Residential Building Attendant
Lookout Housing + Health Society
Duncan, BC
Full-time
Administrative tasks related to property management such as: rent collection, security deposits, petty cash
Added 1 hour ago
Starbucks Manager
Delta Hotels and Resorts®
Sault Ste. Marie, ON
Full-time
2-year degree from an accredited university in Food Service Management, Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 1 year experience in the…
Added 4 hours ago
Resident Manager
Mainstreet Equity Corp
Edmonton, AB
We are hiring Live-In Resident Managers who will be responsible for the management of daily operations and administration of assigned location(s).
Added 4 hours ago
Cage Cashier - Casino Vancouver
Lahal Management LP
Coquitlam, BC
$18.98 CAD / hour
Full-time
Under the direct supervision of the Manager, Cage or the Supervisor, Slot & Cage, this position is responsible for customer service, cash administration, and cash counts while contributing…
Added 5 hours ago
Commercial Account Manager
Creston & District Credit Union
Creston, BC
Full-time
We are seeking a community-minded, analytically sharp Commercial Account Manager to manage and grow a diverse commercial credit portfolio within our vibrant service region of over 10,000…
Added 6 hours ago
Purchase Manager
Mirth Resorts & Residences
Cochin, SK
Full-time
As the Purchase Manager at Mirth Resorts & Residences, you will lead the procurement operations across all Mirth properties, ensuring cost efficiency, quality compliance, and timely supply…
Added 6 hours ago
Senior Manager - Finance (Operations)
SUN PHARMA
Brampton, ON
Full-time
The Senior Manager, Finance Operations leads financial planning, reporting, and performance management to support informed decision-making and sustainable growth. This role ensures accurate…
Added 6 hours ago
Residential Building Attendant
Lookout Housing and Health
Duncan, BC
Full-time
Administrative tasks related to property management such as: rent collection, security deposits, petty cash
Added 6 hours ago
Residential Building Attendant
Lookout Housing and Health
Vancouver, BC
Full-time
Administrative tasks related to property management such as: rent collection, security deposits, petty cash
Added 7 hours ago
Outreach Program Manager
The Salvation Army in Canada
Windsor, ON
Full-time
The Outreach Program Manager is responsible for leading and overseeing Outreach and Housing Programs, ensuring services are delivered effectively and in alignment with The Salvation Army's…
Added 7 hours ago
Resident Manager (Live-in)
Centurion Associates Inc
Toronto, ON · Scarborough, ON
Full-time
Reporting to the Senior Property Manager, the Resident Manager is responsible for the professional management, administration and leasing of a Centurion apartment community.
Added 7 hours ago
Rooms Operations Manager
Westin Hotels & Resorts
Ottawa, ON
Full-time
2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 2 years experience in the guest services, front desk,…
Added 7 hours ago
Procurement Co-op
Veolia | North America
Oakville, ON
Full-time
Currently enrolled in a Bachelor's program in Supply Chain, International Business, Business Administration/Management, Operations Management, or Chemical/Mechanical Engineering with an…
Added 8 hours ago
Property Administrator
Northview Residential REIT
Iqaluit, NU
Full-time
We are looking for a Property Administrator to join our Residential team in Iqaluit, NU Reporting to the Operations Manager, supports the day-to-day administrative, financial, leasing, and…
Added 8 hours ago
Relationship Manager - Multinational Banking
BMO
Toronto, ON · FCP
Full-time
…new business platform from the ground up. As a Relationship Manager, Multinational Banking, you will be responsible for originating and growing relationships with multinational companies…
Added 8 hours ago
Proposal Manager
Townline Group of Companies
Vancouver, BC
$110,000 to $130,000 CAD / year
Full-time
To serve as the Proposal Manager for Townline Construction, a well established construction management contractor, striving to grow in 3rd party Construction Management, Design Build, and…
Added 8 hours ago
Cost Control Analyst
Graham
Calgary, AB
Full-time
…our CNRL Horizon Site. Reporting to the Project Lead and Site Manager, the incumbent will support resource costing, progress and performance, forecasting and reporting with focus on…
Added 9 hours ago
Analyst, Payroll (Contract)
Hudbay Minerals
Toronto, ON
Reporting to the Payroll Manager, the Payroll Analyst is responsible for the accurate and timely execution of day-to-day payroll activities.
Added 9 hours ago
Analyst, Payroll (Contract)
Hudbay Minerals Inc.
Toronto, ON
Contract
Reporting to the Payroll Manager, the Payroll Analyst is responsible for the accurate and timely execution of day-to-day payroll activities.
Added 9 hours ago
Senior Property Manager
Synectics Inc.
Montreal, QC
$80,000 to $90,000 CAD / year
Full-time
Apply today with your resume and a brief description of your property management experience.
Added 10 hours ago
Resident Manager (Live-in)
Hays
Victoria, BC
$55,000 to $63,000 CAD / year
Full-time
As the live-in Resident Manager, you will be a key point of contact for residents and help oversee the day-to-day operation of the property. This is a varied, hands-on position with…
Added 10 hours ago
Resident Liaison
Campus Living Centres
Oshawa, ON
Full-time
Residence Life Staff Property Training Program (1-3 weeks in August); and
Added 10 hours ago
Analyst, Payroll
Hudbay Minerals
Toronto, ON
Reporting to the Payroll Manager, the Payroll Analyst is responsible for the accurate and timely execution of day-to-day payroll activities.
Added 10 hours ago
Executive Assistant
BMO
Toronto, ON · BMOPLACE
Full-time
Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The…
Added 10 hours ago
Private Wealth Administrative Assistant, Winter 2027 (Co-op/Internship) - 4 months
BMO
Waterloo, ON · MARS
Full-time
Books travel arrangements and prepares itineraries for management.

BMO

Executive Assistant

Toronto, ON, Canada
BMOPLACE, Canada

Pay: $45,000.00 - $100,000.00
Job type: Full-time
Apply by: Oct 8, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Application Deadline:

10/07/2026

Address:

33 Dundas Street West

Job Family Group:

Business Management

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
Builds effective relationships with internal/external stakeholders.
Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
Gathers and formats data into regular and ad-hoc reports, and dashboards.
Leads the planning, coordinating and implementing department events.
Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
Provides input into the planning and implementation of administrative programs.
Coordinates and monitors budgets and reporting on results vs. budget.
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
Makes travel arrangements, booking flight/hotel reservations as needed.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
Collaborates with internal and external stakeholders in order to deliver on business objectives.
Organizes work information to ensure accuracy and completeness.
Focus may be on a business/group.
Thinks creatively and proposes new solutions.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Works mostly independently.
Broader work or accountabilities may be assigned as needed.
Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.

Qualifications:

Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
Specialized knowledge from education and/or business experience.
Verbal & written communication skills - In-depth.
Collaboration & team skills - In-depth.
Analytical and problem solving skills - In-depth.
Influence skills - In-depth.

Salary:

$45,000.00 - $100,000.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

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More about this job

Responsibilities

Provides senior-level administrative and operational support to executives, including financial tracking, event coordination, and data reporting. Manages stakeholder relationships and ensures business processes align with risk management frameworks.

Requirements

Requires at least 7 years of relevant administrative experience and a post-secondary degree. Candidates must possess strong analytical, communication, and problem-solving skills.

Skills

Administrative support
Financial administration
Human resources administration
Relationship management
Data analysis
Reporting
Event planning
Budget monitoring
Calendar management
Communication
Problem solving
Coaching
Mentoring
Stakeholder management
Risk management

Benefits

Health insurance
Tuition reimbursement
Accident insurance
Life insurance
Retirement savings plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Clerical
Financial Administration
Human Resources
Strategic Initiatives
Relationship Management
Data Analysis
Dashboards
Event Planning
Budgeting
Calendar Management
Expense Reporting
Vendor Management
Risk Management
Business Operations
Stakeholder Engagement
Reporting
Office Planning
Inventory Management
Policy Compliance

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