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Added 17 mins ago
Clinic Services Manager
Parsons Park Multidisciplinary Clinic and Pharmacy
AB · Edmonton, AB
Full-time
We are looking for an experienced and highly organized Clinic Services Manager to oversee the day-to-day operations of Parsons Park Medical Clinic. This role is essential to ensuring smooth…
Added 31 mins ago
Asset Management Superintendent
Equinox Gold Corp.
Geraldton, ON
Full-time
Reporting to the Mill Manager, the Asset Management Superintendent provides technical and strategic leadership to the Fixed Plant Reliability and Planning teams. This role ensures maximum…
Added 46 mins ago
Senior Geologist, GeotechnicalNew
Glencore Canada
Sparwood, BC
$123,000 to $145,000 CAD / year
Full-time
Reporting to the Manager, Geological Engineering, the Senior Geologist, Geotechnical is responsible for developing and continuously improving structural geology models to support pit slope…
Added 46 mins ago
Accounts Receivable & Credit Manager
Griff Building Supplies
New Westminster, BC
Full-time
The Accounts Receivable & Credit Manager oversees the company’s credit and accounts receivable functions, including credit risk, collections, cash application, customer accounts, and…
Added 1 hour ago
Financial Analyst – Manufacturing Operations
Pratt & Whitney
Halifax, NS
Full-time
We are seeking a detail-oriented and analytical Junior Accountant/Financial Analyst to support our manufacturing and operations teams. This role will report to the Manager of Financial…
Added 1 hour ago
Senior Analyst, Payor Performance
Loblaw Companies Limited
Toronto, ON
Full-time
Reporting directly to the Senior Manager, Payor Performance, this role will support the overall departmental goal of protecting and enhancing pharmacy revenues and margins via the…
Added 1 hour ago
Brand & Growth Manager
Ö HYDRATION
Canada
Full-time
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Added 1 hour ago
Development, Winter 2027 - Vancouver (Co-op/Internship) - 4 Months
QuadReal Property Group
Vancouver, BC
Full-time
Based in Vancouver, the Co-op/Intern, Development, will report to the Manager, Development Analysis, and support QuadReal’s Development, Western Canada team. The in-house development team…
Added 1 hour ago
Senior Product Manager
BMO
Toronto, ON · YNG
Full-time
Researches, defines, aligns, develops, and implements sales and marketing strategies with P&L (profit and loss) accountability to enable the sales force to effectively sell, fulfill, and…
Added 1 hour ago
Engineering Assurance Analyst (Electrification & Plant Asset Management)
Metrolinx
Canada
Full-time
Reporting to the Senior Manager, Electrification, you will support engineering assurance reviews from project development and design through construction, testing, commissioning, handover,…
Added 2 hours ago
Talent Management Specialist
Nova Scotia Power
Halifax, NS
Full-time
We are currently looking for a Talent Management Specialist to join our Human Resources team in a permanent position. Reporting to the Manager, Talent Management & Development, you will…
Added 2 hours ago
Growth Marketing Manager/Responsable de la Croissance Marketing
Kitco Metals Inc.
Montreal, QC
Full-time
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Added 2 hours ago
Recruiter-Digital Engagement and Communications
Lethbridge Polytechnic
Lethbridge, AB
Full-time
Reporting to the Manager, Global Recruitment and Transition, you’ll collaborate with Student Experience, Marketing, Admissions, academic centres, and other partners across the Polytechnic.…
Added 2 hours ago
Lead Cost Specialist
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Calgary, AB
Full-time
…for a multi-billion-dollar Mining project in Saskatchewan, reporting to the Project Controls Manager/Control Team Lead. The position will require the individual to be located in Calgary…
Added 2 hours ago
Accounts Payable Clerk - Edmonton, Alberta, Canada
ClaimsPro LP
AB · Edmonton, AB
Full-time
Reporting to the Manager of Accounts Payable, the Accounts Payable Clerk will work collaboratively with the Accounts Payable team to deliver accurate, timely, and efficient service to…
Added 3 hours ago
Outreach Coordinator
York University
Toronto, ON
Contract
Ancillary Services provides a wide range of professionally managed campus services and amenities to enhance the student experience and support York University's mission, vision and…
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Jobright.ai
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Integrate yourself directly into client and internal workflows to ensure data-driven insights are a vital part of AI agent analysis and decision-making
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Senior Manager - Finance (Operations)
SUN PHARMA
Brampton, ON
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The Senior Manager, Finance Operations leads financial planning, reporting, and performance management to support informed decision-making and sustainable growth. This role ensures accurate…
Added 3 hours ago
Manager, Program, Support & Compliance
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Midhurst, ON
Full-time
Reporting to the Director, Community Partnerships, Policy & Business Intelligence, the position acts as a key member of the management team and divisional lead for strengthening…
Added 3 hours ago
Senior Geologist, Geotechnical
Glencore
Sparwood, BC
$123,000 to $145,000 CAD / year
Full-time
Reporting to the Manager, Geological Engineering, the Senior Geologist, Geotechnical is responsible for developing and continuously improving structural geology models to support pit slope…
Added 3 hours ago
Quality, Safety and Continuous Improvement Facilitator, Anesthesiology, College of Medicine
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Saskatoon, SK
Using appropriate methods, curates and assesses the quality of available evidence, works with residents, faculty, and the research team to translate data analysis, and contributes to…
Added 3 hours ago
Project Manager - Cables and Transformers
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Toronto, ON
Full-time
Position: Project Manager - Cables and Transformers
Added 3 hours ago
Associate Student Recruiter and Advisor, On-Campus
University of British Columbia
Kelowna, BC · UBCO | University Centre (UNC)
$5,692.25 to $8,179.5 CAD / month
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Collects and maintains data on the origin of on-campus event participants, tracking and assessing patterns of participation, designing and delivering other assessment tools to solicit…
Added 3 hours ago
Marsh People and Investments - Investment Consulting Analyst Co-op - Toronto - Summer 2027
Marsh McLennan
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Full-time
Communicate with investment managers, record keepers and custodians to gather and/or clarify client-specific data for reporting
Added 3 hours ago
Continuous Improvement (ZEBS) Manager
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The Zurn Elkay Business Systems (ZEBS) Manager leads and manages continuous improvement projects in order to accomplish measurable business process improvements; employs Lean Manufacturing…

BMO

Executive Assistant

Toronto, ON, Canada
BMOPLACE, Canada

Pay: $45,000.00 - $100,000.00
Job type: Full-time
Apply by: Oct 8, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Application Deadline:

10/07/2026

Address:

33 Dundas Street West

Job Family Group:

Business Management

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
Builds effective relationships with internal/external stakeholders.
Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
Gathers and formats data into regular and ad-hoc reports, and dashboards.
Leads the planning, coordinating and implementing department events.
Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
Provides input into the planning and implementation of administrative programs.
Coordinates and monitors budgets and reporting on results vs. budget.
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
Makes travel arrangements, booking flight/hotel reservations as needed.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
Collaborates with internal and external stakeholders in order to deliver on business objectives.
Organizes work information to ensure accuracy and completeness.
Focus may be on a business/group.
Thinks creatively and proposes new solutions.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Works mostly independently.
Broader work or accountabilities may be assigned as needed.
Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.

Qualifications:

Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
Specialized knowledge from education and/or business experience.
Verbal & written communication skills - In-depth.
Collaboration & team skills - In-depth.
Analytical and problem solving skills - In-depth.
Influence skills - In-depth.

Salary:

$45,000.00 - $100,000.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

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More about this job

Responsibilities

Provides senior-level administrative and operational support to executives, including financial tracking, event coordination, and data reporting. Manages stakeholder relationships and ensures business processes align with risk management frameworks.

Requirements

Requires at least 7 years of relevant administrative experience and a post-secondary degree. Candidates must possess strong analytical, communication, and problem-solving skills.

Skills

Administrative support
Financial administration
Human resources administration
Relationship management
Data analysis
Reporting
Event planning
Budget monitoring
Calendar management
Communication
Problem solving
Coaching
Mentoring
Stakeholder management
Risk management

Benefits

Health insurance
Tuition reimbursement
Accident insurance
Life insurance
Retirement savings plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Clerical
Financial Administration
Human Resources
Strategic Initiatives
Relationship Management
Data Analysis
Dashboards
Event Planning
Budgeting
Calendar Management
Expense Reporting
Vendor Management
Risk Management
Business Operations
Stakeholder Engagement
Reporting
Office Planning
Inventory Management
Policy Compliance

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