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Added 8 mins ago
Senior Manager - Finance (Operations)
SUN PHARMA
Brampton, ON
Full-time
The Senior Manager, Finance Operations leads financial planning, reporting, and performance management to support informed decision-making and sustainable growth. This role ensures accurate…
Added 8 mins ago
Associate Student Recruiter and Advisor, On-Campus
The University of British Columbia
Kelowna, BC
$5,692.25 to $8,179.5 CAD / month
Full-time
UBCO | Manager, On-campus Recruitment | SRA | Enrolment Services
Added 8 mins ago
Senior Manager, Manufacturing
OmniaBio
Hamilton, ON
$135,000 to $145,000 CAD / year
Full-time
The Senior Manager, GMP Manufacturing Operations provides leadership for multi-shift GMP manufacturing operations supporting clinical and commercial cell and gene therapy programs at…
Added 23 mins ago
Manager, Program, Support & Compliance
County of Simcoe
Midhurst, ON
Full-time
The Manager, Program Support & Compliance provides strategic leadership and operational oversight for divisional governance practices, risk management, compliance, and quality assurance…
Added 23 mins ago
Manager, Indigenous Community Development
Douglas College
New Westminster, BC
Full-time
Reporting to the Associate Vice President, Student Affairs, the Manager, Indigenous Community Development is responsible for planning, implementing, and overseeing Indigenous community…
Added 23 mins ago
Quality, Safety and Continuous Improvement Facilitator, Anesthesiology, College of Medicine
University of Saskatchewan
Saskatoon, SK
Nature of Work: This position reports directly to the Finance & Administration Manager and receives strategic and operational direction from the Provincial Department Head, the Executive…
Added 53 mins ago
Manager, HR Business Partners (HRBP)
Government of Manitoba
Winnipeg, MB
Full-time
The Manager, HRBP leads a team of HR Business Partners (HRBPs) in the delivery of strategic human resource services to assigned client departments. The position provides leadership, advice…
Added 53 mins ago
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The Patrol Manager is responsible for Patrol operations on the mountain. This role will oversee responsibility for daily patrol functions and provides strategic operational leadership for…
Added 53 mins ago
Human Resources Partner
COFOMO
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Full-time
Support and monitor the implementation of corporate initiatives in terms of HR management and practices.
Added 53 mins ago
Sales Representative
Federal Signal Corporation
AB · Edmonton, AB
Full-time
Support sales and marketing initiatives with strategic input and market feedback.
Added 54 mins ago
Client & Product Transformation Vice President - Investor Relations or AML/KYC
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Full-time
Support transformation initiatives across investor relations, transfer agency, AML, and KYC, helping to drive process optimization & operational efficiency
Added 54 mins ago
Eurovision 360 Project Manager (French Services) (Telework/Hybrid)
CBC/Radio-Canada
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Full-time
As a member of the Radio-Canada Marketing & Communications team, the Eurovision 360 Project Manager leads the planning, execution and co-ordination of all marketing initiatives celebrating…
Added 54 mins ago
Senior Real Assets Consultants
Aon Corporation
Toronto, ON · AB · London, ON · Vancouver, BC · Halifax, NS · Calgary, AB · Edmonton, Alberta
Full-time
…estate, and natural resources. The Senior Consultant will provide strategic guidance, conduct manager due diligence, and help clients achieve their investment…
Added 54 mins ago
Associate Student Recruiter and Advisor, On-Campus
University of British Columbia
Kelowna, BC · UBCO | University Centre (UNC)
$5,692.25 to $8,179.5 CAD / month
Full-time
UBCO | Manager, On-campus Recruitment | SRA | Enrolment Services
Added 54 mins ago
Continuous Improvement (ZEBS) Manager
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Full-time
The Zurn Elkay Business Systems (ZEBS) Manager leads and manages continuous improvement projects in order to accomplish measurable business process improvements; employs Lean Manufacturing…
Added 1 hour ago
Treasury Deposit Analytics Manager
CIBC Mellon
Toronto, ON · Greater Toronto Area, Canada
Full-time
We are a diverse and dynamic workplace where employees take an active role in delivering on strategic objectives while advancing their individual career goals. We encourage innovative…
Added 1 hour ago
Senior Real Assets Consultants
Aon
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Full-time
…estate, and natural resources. The Senior Consultant will provide strategic guidance, conduct manager due diligence, and help clients achieve their investment…
Added 1 hour ago
Senior Real Assets Consultants
Aon
AB · Edmonton, AB
Full-time
…estate, and natural resources. The Senior Consultant will provide strategic guidance, conduct manager due diligence, and help clients achieve their investment…
Added 1 hour ago
Procurement Co-op
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…industry trends to support the Regional Technical Category Manager's strategic sourcing decisions and market analysis…
Added 1 hour ago
Senior Real Assets Consultants
Aon
Toronto, ON
Full-time
…estate, and natural resources. The Senior Consultant will provide strategic guidance, conduct manager due diligence, and help clients achieve their investment…
Added 1 hour ago
Senior Real Assets Consultants
Aon
London, ON
Full-time
…estate, and natural resources. The Senior Consultant will provide strategic guidance, conduct manager due diligence, and help clients achieve their investment…
Added 1 hour ago
Senior Real Assets Consultants
Aon
Vancouver, BC
Full-time
…estate, and natural resources. The Senior Consultant will provide strategic guidance, conduct manager due diligence, and help clients achieve their investment…
Added 1 hour ago
Senior Financial Analyst – FP&A, Fuel
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Internship
Reporting to the Senior Manager, Fuel Finance, you will deliver accurate financial insights, improve reporting, and contribute to the development of planning and performance management…
Added 1 hour ago
Innovation and Insights Manager
Agrifoods International Cooperative Ltd
Burnaby, BC
Full-time
This is a very exciting time for the marketing team as we continue to grow and expand. The Innovation & Insights Manager leads Earth’s Own consumer insights and innovation agenda,…
Added 1 hour ago
Executive Director, Public Accounts
Government of Manitoba
Winnipeg, MB
Full-time

BMO

Executive Assistant

Toronto, ON, Canada
BMOPLACE, Canada

Pay: $45,000.00 - $100,000.00
Job type: Full-time
Apply by: Oct 8, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Application Deadline:

10/07/2026

Address:

33 Dundas Street West

Job Family Group:

Business Management

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
Builds effective relationships with internal/external stakeholders.
Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
Gathers and formats data into regular and ad-hoc reports, and dashboards.
Leads the planning, coordinating and implementing department events.
Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
Provides input into the planning and implementation of administrative programs.
Coordinates and monitors budgets and reporting on results vs. budget.
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
Makes travel arrangements, booking flight/hotel reservations as needed.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
Collaborates with internal and external stakeholders in order to deliver on business objectives.
Organizes work information to ensure accuracy and completeness.
Focus may be on a business/group.
Thinks creatively and proposes new solutions.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Works mostly independently.
Broader work or accountabilities may be assigned as needed.
Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.

Qualifications:

Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
Specialized knowledge from education and/or business experience.
Verbal & written communication skills - In-depth.
Collaboration & team skills - In-depth.
Analytical and problem solving skills - In-depth.
Influence skills - In-depth.

Salary:

$45,000.00 - $100,000.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

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More about this job

Responsibilities

Provides senior-level administrative and operational support to executives, including financial tracking, event coordination, and data reporting. Manages stakeholder relationships and ensures business processes align with risk management frameworks.

Requirements

Requires at least 7 years of relevant administrative experience and a post-secondary degree. Candidates must possess strong analytical, communication, and problem-solving skills.

Skills

Administrative support
Financial administration
Human resources administration
Relationship management
Data analysis
Reporting
Event planning
Budget monitoring
Calendar management
Communication
Problem solving
Coaching
Mentoring
Stakeholder management
Risk management

Benefits

Health insurance
Tuition reimbursement
Accident insurance
Life insurance
Retirement savings plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Clerical
Financial Administration
Human Resources
Strategic Initiatives
Relationship Management
Data Analysis
Dashboards
Event Planning
Budgeting
Calendar Management
Expense Reporting
Vendor Management
Risk Management
Business Operations
Stakeholder Engagement
Reporting
Office Planning
Inventory Management
Policy Compliance

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