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Added 7 mins ago
Administrative Assistant
CBCL Limited
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Our St. John’s office is looking for a proactive, digitally confident and people-focused Administrative Assistant to serve as the operational backbone of our office and municipal…
Added 7 mins ago
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Full-time
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Added 20 mins ago
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Added 20 mins ago
Financial Services Representative (BCGEU) - Newton
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Match Restaurant General Manager
Playtime Casino
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Full-time
Supervise shift operations, including all employee and guest related functions.
Added 21 mins ago
Medical Laboratory Assistant
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Added 21 mins ago
Administrative Assistant (term)
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…for projects, research administration, industrial relations, operations and events in a fast paced and dynamic environment. Some experience should be in an academic unit for a…
Added 36 mins ago
Administrative Assistant
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Added 36 mins ago
Pharmacy Assistant - Oakville, ON / Assistant(e) technique en pharmacie
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Added 51 mins ago
Community Manager - Multi-Residential
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Community Managers play a critical role in the successful operations of our apartment complexes and in the overall success of Morguard. This role is primarily responsible for day to day…
Added 51 mins ago
Assistant Transportation Manager
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$87,673 to $109,591 CAD / year
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…Reporting to the Director of Facilities & Transportation, the Assistant Manager of Transportation assists with the strategic and operational leadership of the district’s Transportation…
Added 52 mins ago
Financial Services Representative
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Support branch operations, cash management, balancing activities, and administrative functions as required.
Added 52 mins ago
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North America–based construction services firm with operations across Asia,
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Pharmacy Assistant
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$18.5 to $20 CAD / hour
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…their families face. As the ideal candidate you are a pharmacy assistant who is responsible for assisting the pharmacy team in the preparations of medications and supporting them with…
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Pharmacy Technician (6 month contract)
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Monitoring of site temperatures when available and reporting any variances directly to the operations manager.
Added 1 hour ago
Facility Assistant I
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As a Facility Assistant, the successful candidate will be responsible for carrying out the required duties involved in the movement and sampling of grain, and the overall execution of…
Added 1 hour ago
Facility Assistant III
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We are seeking a Facility Assistant III to join our Grain team. This role is responsible for assisting in the overall operation of the facility and achievement of production targets, while…
Added 1 hour ago
Guest Services Representative
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Reports any unusual occurrences or requests to the manager or assistant manager.
Added 1 hour ago
assistant store manager - South Edmonton, AB
Starbucks
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$56,000 to $66,500 CAD / year
Added 1 hour ago
Clinical Assistant
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R10101156 Clinical Assistant (Open)


Added 1 hour ago
Administrative Assistant
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Canada
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BMO

Executive Assistant

Toronto, ON, Canada
BMOPLACE, Canada

Pay: $45,000.00 - $100,000.00
Job type: Full-time
Apply by: Oct 8, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Application Deadline:

10/07/2026

Address:

33 Dundas Street West

Job Family Group:

Business Management

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
Builds effective relationships with internal/external stakeholders.
Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
Gathers and formats data into regular and ad-hoc reports, and dashboards.
Leads the planning, coordinating and implementing department events.
Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
Provides input into the planning and implementation of administrative programs.
Coordinates and monitors budgets and reporting on results vs. budget.
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
Makes travel arrangements, booking flight/hotel reservations as needed.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
Collaborates with internal and external stakeholders in order to deliver on business objectives.
Organizes work information to ensure accuracy and completeness.
Focus may be on a business/group.
Thinks creatively and proposes new solutions.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Works mostly independently.
Broader work or accountabilities may be assigned as needed.
Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.

Qualifications:

Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
Specialized knowledge from education and/or business experience.
Verbal & written communication skills - In-depth.
Collaboration & team skills - In-depth.
Analytical and problem solving skills - In-depth.
Influence skills - In-depth.

Salary:

$45,000.00 - $100,000.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

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More about this job

Responsibilities

Provides senior-level administrative and operational support to executives, including financial tracking, event coordination, and data reporting. Manages stakeholder relationships and ensures business processes align with risk management frameworks.

Requirements

Requires at least 7 years of relevant administrative experience and a post-secondary degree. Candidates must possess strong analytical, communication, and problem-solving skills.

Skills

Administrative support
Financial administration
Human resources administration
Relationship management
Data analysis
Reporting
Event planning
Budget monitoring
Calendar management
Communication
Problem solving
Coaching
Mentoring
Stakeholder management
Risk management

Benefits

Health insurance
Tuition reimbursement
Accident insurance
Life insurance
Retirement savings plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Clerical
Financial Administration
Human Resources
Strategic Initiatives
Relationship Management
Data Analysis
Dashboards
Event Planning
Budgeting
Calendar Management
Expense Reporting
Vendor Management
Risk Management
Business Operations
Stakeholder Engagement
Reporting
Office Planning
Inventory Management
Policy Compliance

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