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Added 11 mins ago
Senior Software Developer
Engineering
Waterloo, ON
Full-time
As a Senior Software Developer, you will lead the development and ongoing maintenance of products, driving both incremental enhancements and larger feature initiatives. You will work…
Added 11 mins ago
Research Director, IT Financial Management
Info-Tech Research Group
Canada
Full-time
This is a senior, client-facing advisory role. While it is not a formal people-management position, you set the standard the wider ITFM analyst team works to, and your judgment shapes how…
Added 11 mins ago
Staff Software Engineer (Architecture)
Lantern
Vancouver, BC
Act as a senior architecture contributor and technical leader across key domains, collaborating with multiple pods to deliver cohesive and scalable solutions
Added 11 mins ago
Resident Services Manager (Full-Time)
PARC Retirement Living
White Rock, BC
Full-time
PARC Retirement Living is an award-winning developer and operator of independent senior-living communities. We’re looking for a Resident Services Manager to join our Oceana PARC team in…
Added 11 mins ago
Senior Lifecycle Marketing Manager
Docker
Remote, Canada
Full-time · Remote
Docker has been one of the most loved brands in developer tooling, trusted by more than 20 million monthly users and over 20 billion container image pulls. From solo founders to the world's…
Added 11 mins ago
IT Support Technician
Artemis Gold - Blackwater Project
Vancouver, BC
Other
Escalate complex or unresolved issues to senior IT personnel with thorough documentation and context to support efficient resolution.
Added 11 mins ago
Delivering Deal Value Manager
Pwc Canada
Montreal, QC
Full-time
Experience in providing strategic advice and support to senior management, demonstrating extensive knowledge of Mergers, Acquisitions and Divestitures including pre-deal due diligence,…
Added 11 mins ago
Co-op Winter 2027 – Systems Engineering – 4-8-Months
General Dynamics Missions System International
Ottawa, ON
Internship
…Sonar Systems group in Ottawa and Halifax under the guidance of senior engineers. These positions offer the opportunity to contribute to critical programs that support defense and security…
Added 11 mins ago
Co-op Winter 2027 – Systems Engineering – 4-8-Months
General Dynamics Missions System International
Cole Harbour, NS · Ottawa, Ontario
Internship
…Sonar Systems group in Ottawa and Halifax under the guidance of senior engineers. These positions offer the opportunity to contribute to critical programs that support defense and security…
Added 24 mins ago
Charge Midwife - Labour Ward
NHS Ayrshire & Arran
Saskatoon, SK
Full-time
…will also act as a maternity page holder and deputise for the Senior Charge Midwife as…
Added 24 mins ago
AVP, People Strategy & Experience
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Saskatoon, SK
Full-time
Working alongside senior executives and business leaders, you will serve as a trusted strategic advisor, translating business priorities into forward-looking workforce and talent strategies…
Added 24 mins ago
Senior Health Care Support Worker - Obstetrics and Gynaecology
NHS Ayrshire & Arran
Saskatoon, SK
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Are you a caring, motivated individual who is passionate about delivering high-quality patient care? As a Senior Healthcare Support Worker within NHS Greater Glasgow & Clyde, you will be an…
Added 24 mins ago
Charge Nurse - Regional Services
NHS Ayrshire & Arran
Saskatoon, SK
Full-time
Deputise for the Senior Charge Nurse and take responsibility for the daily operational management of the ward when required
Added 24 mins ago
Lead Change Management Specialist
RBC
Toronto, ON
Full-time
The Lead Change Management Specialist is a role within the DevOps & EA Business Office, reporting directly to the Senior Director. This role owns the full Change Management mandate for the…
Added 24 mins ago
Cloud Migration Communications Specialist (1893)
Direct IT Recruiting Inc.
Toronto, ON
$65 to $72 CAD / hour
Contract
This role offers exposure to senior leadership, enterprise technology transformation efforts, and a highly visible cloud migration program supporting a planned data center exit initiative.
Added 24 mins ago
Senior Business Analyst / Data Analyst (Security Master)
RBC
Toronto, ON
Full-time
We are seeking a Senior Business Analyst / Data Analyst to join our Product Team and own the business logic, data quality, and product backlog for our enterprise Security Master. In this…
Added 24 mins ago
Director, Group Benefits
CLHIA
Toronto, ON
Full-time
Communicate results/conclusions and implications of complex issues by briefing senior management and stakeholders; as well, prepare written and presentation materials for a wide variety of…
Added 24 mins ago
Planning & Purchasing Manager
WakeWater Beverage Company
Toronto, ON
Full-time
Added 24 mins ago
Business Analyst
LanceSoft, Inc.
Halifax, NS
Contract
2+ years (Junior), 5+ years (Intermediate), or 10+ years (Senior) of Business Analysis experience.
Added 24 mins ago
Associate Vice President (AVP), Footwear Merchandising
Altis
Laval, QC
Full-time
As the senior merchandising leader for Footwear, you will lead a team of Buyers and Analysts while collaborating closely with Marketing, eCommerce, Planning, Finance, Supply Chain and…
Added 24 mins ago
Software Engineer in Test
PRI Global
Toronto, ON
Contract
Added 24 mins ago
Senior Analytics Engineer
Securian Canada
Toronto, ON
$100,000 to $130,000 CAD / year
Full-time
As a Senior Analytics Engineer, you'll play a key role in building the trusted analytics foundation that helps shape strategic decisions across Securian Canada. Your work will influence how…
Added 24 mins ago
Enterprise Account Director, Sales Solutions
LinkedIn
Toronto, ON
Full-time
Possess deep relationships with senior sales leadership
Added 24 mins ago
Senior Analyst, HRIS
Glencore
Vancouver, BC
$108,000 to $127,000 CAD / year
Full-time
Reporting to the Manager, People Systems, the Senior Analyst, HRIS is responsible for providing functional and technical leadership across our HRIS environment.
Added 24 mins ago
Senior Research Analyst
Floorspace
Vancouver, BC
Full-time
We’re growing quickly - and we’re looking for a Senior Research Analyst who can level up our data, insights, and market intelligence.

BMO

Executive Assistant

Toronto, ON, Canada
BMOPLACE, Canada

Pay: $45,000.00 - $100,000.00
Job type: Full-time
Apply by: Oct 8, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Application Deadline:

10/07/2026

Address:

33 Dundas Street West

Job Family Group:

Business Management

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
Builds effective relationships with internal/external stakeholders.
Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
Gathers and formats data into regular and ad-hoc reports, and dashboards.
Leads the planning, coordinating and implementing department events.
Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
Provides input into the planning and implementation of administrative programs.
Coordinates and monitors budgets and reporting on results vs. budget.
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
Makes travel arrangements, booking flight/hotel reservations as needed.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
Collaborates with internal and external stakeholders in order to deliver on business objectives.
Organizes work information to ensure accuracy and completeness.
Focus may be on a business/group.
Thinks creatively and proposes new solutions.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Works mostly independently.
Broader work or accountabilities may be assigned as needed.
Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.

Qualifications:

Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
Specialized knowledge from education and/or business experience.
Verbal & written communication skills - In-depth.
Collaboration & team skills - In-depth.
Analytical and problem solving skills - In-depth.
Influence skills - In-depth.

Salary:

$45,000.00 - $100,000.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

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More about this job

Responsibilities

Provides senior-level administrative and operational support to executives, including financial tracking, event coordination, and data reporting. Manages stakeholder relationships and ensures business processes align with risk management frameworks.

Requirements

Requires at least 7 years of relevant administrative experience and a post-secondary degree. Candidates must possess strong analytical, communication, and problem-solving skills.

Skills

Administrative support
Financial administration
Human resources administration
Relationship management
Data analysis
Reporting
Event planning
Budget monitoring
Calendar management
Communication
Problem solving
Coaching
Mentoring
Stakeholder management
Risk management

Benefits

Health insurance
Tuition reimbursement
Accident insurance
Life insurance
Retirement savings plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Clerical
Financial Administration
Human Resources
Strategic Initiatives
Relationship Management
Data Analysis
Dashboards
Event Planning
Budgeting
Calendar Management
Expense Reporting
Vendor Management
Risk Management
Business Operations
Stakeholder Engagement
Reporting
Office Planning
Inventory Management
Policy Compliance

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