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Added 1 hour ago
MR
Adaptive Programs Assistant
Mount Royal University
Calgary, AB
- Part-time
The Adaptive Programs Assistant supports Cougars Athletics and Recreation in the creation, delivery, and evaluation of inclusive and participant-driven adaptive sports, physical activity,…
Added 1 hour ago
GD
Administrative Coordinator – Special Projects - Leave Replacement - Saskatoon
Gabriel Dumont Institute
Saskatoon, SK
- Full-time
…project records; supporting program planning, implementation, communications and reporting; coordinating meetings and workshops; monitoring timelines, expenditures and deliverables;…
Added 1 hour ago
Rehabilitation Aide
Optima Living
Calgary, AB
Participates in team meetings and stays informed on relevant internal communications.
Added 2 hours ago
A
Executive Assistant
Amdocs
Toronto, ON
- Full-time
The Executive Assistant is a trusted partner to senior leadership, providing high-level administrative and operational support to ensure effective execution of business priorities. The role…
Added 2 hours ago
TU
Recruitment Sales Specialist
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
…Development, Alumni Engagement, IT and Analytics and Marketing and Communications…
Added 2 hours ago
MH
Medical Laboratory Assistant
Mackenzie Health
Richmond Hill, ON
- $32.59 to $37.26 CAD / hour
- Part-time
Laboratory Assistant Certificate from a recognized educational institution or equivalent.
Added 2 hours ago
WF
Career Development Associate Store Team Leader (Assistant Store Manager) - Toronto
Whole Foods Market
Oakville, ON
- Full-time
…is seeking a Career Development Associate Store Team Leader (Assistant Store Manager). The Career Development Associate Store Team Leader (CDASTL) is responsible for completing a structured…
Added 2 hours ago
UO
Recruitment Sales Specialist
University of British Columbia
Vancouver, BC · UBCV | Henry Angus Building (ANGU)
- $5,692.25 to $8,179.5 CAD / month
- Full-time
…Development, Alumni Engagement, IT and Analytics and Marketing and Communications…
Added 2 hours ago
FV
Administrative Clerk -F/T (Abbotsford)-1943
Fraser Valley Aboriginal Children and Family Services Society
Abbotsford, BC
- Full-time
…routine email correspondence, administrative reports, and other communications; ordering of office supplies and equipment; monitoring & actioning ICM task list; general information…
Added 2 hours ago
OC
Director, Strategic Programs
Ontario Centre of Innovation
Toronto, ON
- $130,000 to $148,000 CAD / year
- Full-time
Reporting to the Assistant Vice President, Strategic Programs, the Director, Strategic Programs will develop and execute strategies and tactical plans to achieve program and initiative…
Added 3 hours ago
BM
Assistant Manager, Slope Maintenance - Winter- Full Time
Blue Mountain Resort
The Blue Mountains, ON
- Full-time
The Assistant Manager, Grooming & Snowmaking will report directly to the Director, Slope Operations and will oversee a team of Groomers, Snowmakers, Welders, and Heavy Equipment Operators.…
Added 3 hours ago
RD
Administrative & Marketing Assistant
RBC Dominion Securities
Courtenay, BC
- Full-time
The RBC Dominion Securities branch located in Courtenay, BC is looking for an Administrative & Marketing Assistant to provide administrative and marketing support to a high performing…
Added 3 hours ago
H
COMMUNICATIONS ASSISTANT
Ha-Shilth-Sa
Port Alberni, BC
- Full-time
Reporting to the Executive Director, the Communications Assistant plays an important role in strengthening connections between Tseshaht First Nation, its members, leadership, staff and…
Added 3 hours ago
PL
Administrative Assistant
Pomeroy Lodging
Calgary, AB
- Full-time
We are looking for an Administrative Assistant to join our team!
Added 3 hours ago
M
Executive Assistant
Miraterra
Vancouver, BC
- Full-time
As Executive Assistant, you'll be a trusted partner to our CEO, protecting his focus and extending his reach. You bring strong organizational discipline, sharp judgment and the instinct to…
Added 4 hours ago
EB
Senior Executive Assistant
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Toronto, ON
- Full-time
As a Senior Executive Assistant, you will serve as a trusted partner to one or more senior executives and a senior member of the Executive Assistant function within the Office of the…
Added 4 hours ago
Assistant Marketing Mgr - Coors Light
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Toronto, ON
In the role of Assistant Marketing Manager – Coors Light, you’ll build one of the most iconic brands, shaping culture and changing the way consumers enjoys beer. You’ll get to operate as a…
Added 4 hours ago
A
Part-Time Receptionist / Administrative Assistant
ABB
Quebec, QC
- Part-time
As a Receptionist / Administrative Assistant, you will play a key role in supporting the day-to-day administrative operations of the site. You will provide professional support to the local…
Added 4 hours ago
GH
Volunteer Administrative Assistant
Great Heights, Calm Minds Psychology
Calgary, AB
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…scenes while gaining valuable experience in mental health, communications, and clinic…
Added 4 hours ago
Investment Associate
Odlum Brown
Vancouver, BC
In this role, you will join a Portfolio Manager and an existing assistant, providing dedicated support for discretionary portfolio management services to high-net-worth individuals.
Added 5 hours ago
OB
Investment Associate
Odlum Brown Limited
Vancouver, BC
- Full-time
In this role, you will join a Portfolio Manager and an existing assistant, providing dedicated support for discretionary portfolio management services to high-net-worth individuals.
Added 5 hours ago
CH
Executive Assistant
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…members, and clients? Are you skilled at supporting tactical communications planning and execution, assisting with communications projects, and developing print and digital materials for…
Added 5 hours ago
AC
Assistant Sales Operations Manager
Amphenol Communications Solutions
Markham, ON
- Full-time
Amphenol Communications Solutions (ACS), a division of Amphenol Corporation, is a world leader in interconnect solutions for Communications, Mobile, RF, Optics, and Commercial electronics…
Added 5 hours ago
ZP
Executive Assistant
Zycore Pharma
Montreal, QC
- Full-time
Role Description The Executive Assistant is a full-time, on-site or hybrid role based in Montreal, QC, providing high-level administrative support to senior leadership. This position…
Added 5 hours ago
EB
Senior Executive Assistant
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Toronto, ON
- Full-time
As a Senior Executive Assistant, you will serve as a trusted partner to one or more senior executives and a senior member of the Executive Assistant function within the Office of the…

BMO

Executive Assistant

Toronto, ON, Canada
BMOPLACE, Canada

$45,000.00 - $100,000.00 · Full-time

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Job details

Pay: $45,000.00 - $100,000.00
Job type: Full-time
Apply by: Oct 16, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Application Deadline:

10/15/2026

Address:

33 Dundas Street West

Job Family Group:

Business Management

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
Builds effective relationships with internal/external stakeholders.
Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
Gathers and formats data into regular and ad-hoc reports, and dashboards.
Leads the planning, coordinating and implementing department events.
Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
Provides input into the planning and implementation of administrative programs.
Coordinates and monitors budgets and reporting on results vs. budget.
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
Makes travel arrangements, booking flight/hotel reservations as needed.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
Collaborates with internal and external stakeholders in order to deliver on business objectives.
Organizes work information to ensure accuracy and completeness.
Focus may be on a business/group.
Thinks creatively and proposes new solutions.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Works mostly independently.
Broader work or accountabilities may be assigned as needed.
Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.

Qualifications:

Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
Specialized knowledge from education and/or business experience.
Verbal & written communication skills - In-depth.
Collaboration & team skills - In-depth.
Analytical and problem solving skills - In-depth.
Influence skills - In-depth.

Salary:

$45,000.00 - $100,000.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

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More about this job

Responsibilities

The Executive Assistant provides senior-level administrative and operational support to executives, including managing calendars, budgets, and departmental events. They also analyze data to provide insights, maintain office systems, and facilitate communication across internal and external stakeholders.

Requirements

Candidates must have at least 7 years of relevant experience in an administrative or professional support function with progressive responsibility. A post-secondary degree in a related field is required, along with in-depth communication, analytical, and problem-solving skills.

Skills

Administrative support
Financial administration
Human resources administration
Relationship management
Data analysis
Reporting
Budget coordination
Event planning
Calendar management
Communication
Problem solving
Coaching
Mentoring
Stakeholder management
Risk management
Office operations

Benefits

Health insurance
Tuition reimbursement
Accident insurance
Life insurance
Retirement savings plans
Performance-based incentives
Discretionary bonuses

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Business Management
Financial Reporting
Human Resources
Strategic Initiatives
Relationship Management
Data Analysis
Dashboarding
Budgeting
Event Coordination
Risk Management Framework
Stakeholder Engagement
Vendor Management
Office Planning
Inventory Management
Policy Development
Professional Support
Operational Processes
Exception Reporting
Expense Management

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