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Added 7 mins ago
LC
Technicien financier
Loblaw Companies Limited
Laval, QC
- Full-time
Be accountable for office duties as indicated by Store Manager
Added 52 mins ago
GP
Associé Gestion des Partenariats
Global Payments Inc.
Montreal, QC
- Full-time
Baccalauréat en administration des affaires, commerce, marketing ou dans un domaine connexe, combiné à la capacité d’évoluer efficacement dans un environnement dynamique et en constante…
Added 52 mins ago
DG
Sales Admin
Dilawri Group of Companies
Langley (District), BC · Langley, BC
- Full-time
The Sales Administrator at Mercedes-Benz Langley plays a key role in supporting the Sales Manager, General Manager, and Sales team to ensure smooth and efficient dealership operations. This…
Added 1 hour ago
T
Senior Internal Auditor
Twilio
Remote, Canada
- Full-time
- Remote
Bachelor degree in Accounting, Finance, Business Administration or a related field.
Added 1 hour ago
V
PMO / Project Coordinator
Virtusa
Toronto, ON
- Full-time
Update cost plans post resource allocation and download monthly allocation reports at both manager and project levels.
Added 1 hour ago
GP
Associé Gestion des Partenariats
Global Payments Inc.
Markham, ON
- Full-time
Baccalauréat en administration des affaires, commerce, marketing ou dans un domaine connexe, combiné à la capacité d’évoluer efficacement dans un environnement dynamique et en constante…
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JA
Payroll, Pension & Benefits Service Coordinator
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Halifax, NS
- Full-time
Under the direction of the Payroll, Pensions and Benefits Services Manager, the coordinators are responsible to ensure the accuracy of employee data for all facets of the payroll, pensions…
Added 1 hour ago
Assistant Manager, Member Services - Kelowna Branch
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Kelowna, BC
…diverse role in which change is the norm. As the Assistant Manager, Member Services, you’ll use your many skills to lead a team of Member Service Representatives in providing Coast…
Added 1 hour ago
DC
Project Administration Team Lead
DWB Consulting Services Ltd
North Vancouver, BC
- $40 to $45 CAD / hour
- Full-time
Bachelor's degree in Business Administration, Accounting, Finance, Environmental Science, Engineering or a related discipline, or an equivalent combination of education and experience.
Added 2 hours ago
W
Senior Manager, Supply Chain
Worley
Markham, ON
- Full-time
Reporting functionally to the Supply Chain Director, the Senior Supply Chain Manager leads integrated supply chain delivery from FEL3 and FID readiness through engineering, construction,…
Added 2 hours ago
LF
Senior Manager Construction, Facilities & Property Operations
Leons Furniture Limited
Toronto, ON
- Full-time
Leon's Furniture Limited is seeking an experienced and highly motivated Senior Manager, Construction, Facilities & Property Operations to oversee construction projects, facilities…
Added 2 hours ago
HM
Grower
Highline Mushrooms
Leamington, ON
- $79,374.38 to $92,603.44 CAD / year
- Full-time
Works closely with the Grower Manager and the growing team on all aspects related to the growing at assigned site(s) with a strong focus on head filling, farm operations and hygiene.…
Added 2 hours ago
Key Account Manager, Out of Home
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Collaborate effectively with internal teams, including CSD, Customer Service, National Accounts, Marketing, and Finance, to support customer needs and new account openings, while…
Added 2 hours ago
MN
Finance Manager
McNeill Nakamoto Recruitment Group
Coquitlam, BC
- $105,000 to $135,000 CAD / year
- Full-time
On behalf of our client, we are seeking a knowledgeable and hands-on Finance Manager to lead accounting operations, financial reporting, budgeting, forecasting, and financial planning…
Added 2 hours ago
PM
Administrative Assistant
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Erickson, MB
- Full-time
Graduate and/or certification from a recognized Business Administration Program
Added 2 hours ago
B
Analyst, Program / Project Control
Bombardier
Montreal, QC
- Full-time
You hold a Bachelor’s degree in Engineering, Finance, Management, Business Administration or related field; Project Management, or MBA preferred
Added 2 hours ago
Manager - FX & Commodities, Middle Office (GWO)
Scotiabank
Toronto, ON
As the Manager, FX & Commodities Middle Office, you will play a key role in supporting FX and Commodities businesses across Global Banking & Markets. You will lead and support day-to-day…
Added 3 hours ago
B
Associate Manager, Membership Marketing
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Burnaby, BC · *Head Office
- Full-time
We're looking for an Associate Manager, Membership Marketing to join our Marketing team on a fixed-term contract expected to end on July 14, 2028. In this role, you'll help drive Membership…
Added 3 hours ago
NI
Financial Accountant
NORSAT INTERNATIONAL INC
Aurora, ON
- $75,000 to $90,000 CAD / year
- Full-time
We are looking for a motivated and detail-oriented Financial Accountant to join our Finance team. The successful candidate will be responsible for a broad range of financial accounting…
Added 3 hours ago
SR
Business Manager
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- $54,000 to $56,000 CAD / year
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We’re looking for a Business Manager. This role is responsible for all aspects of office and clerical duties for residents and service team members.
Added 3 hours ago
TF
Junior Accounts Payable Administrator, The Floor Show
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Reporting to the Accounting Manager, as the Junior Accounts Payable Administrator you are responsible for accounts payable activities. You ensure the timely and accurate payment of invoices…
Added 3 hours ago
DH
Rooms Operations Manager
Delta Hotels and Resorts®
Waterloo, ON
- Full-time
2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 2 years experience in the guest services, front desk,…
Added 3 hours ago
CF
Operations Administrator
ContainerWorld Forwarding Services Inc
Richmond, BC
- $44,000 to $48,000 CAD / year
- Full-time
Your work will involve a combination of operational administration, customer communication, order and system updates, reporting, and delivery documentation. You’ll manage many of your…
Added 3 hours ago
PC
People and Culture Manager - Full-Time
peoplecare communities
Waterloo, ON
- Full-time
Partner with payroll and finance teams to ensure effective administration of compensation and total rewards programs.
Added 3 hours ago
VI
Development Manager, Institutional Grants
Vector Institute
Toronto, ON
- $64,400 to $80,500 CAD / year
- Full-time
…Reporting to the Director, Strategic Partnerships, the Development Manager, Institutional Grants will manage a grant portfolio for the Vector Institute while developing necessary business…

BMO

Executive Assistant

Toronto, ON, Canada
BMOPLACE, Canada

$45,000.00 - $100,000.00 · Full-time

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Job details

Pay: $45,000.00 - $100,000.00
Job type: Full-time
Apply by: Oct 16, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Application Deadline:

10/15/2026

Address:

33 Dundas Street West

Job Family Group:

Business Management

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
Builds effective relationships with internal/external stakeholders.
Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
Gathers and formats data into regular and ad-hoc reports, and dashboards.
Leads the planning, coordinating and implementing department events.
Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
Provides input into the planning and implementation of administrative programs.
Coordinates and monitors budgets and reporting on results vs. budget.
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
Makes travel arrangements, booking flight/hotel reservations as needed.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
Collaborates with internal and external stakeholders in order to deliver on business objectives.
Organizes work information to ensure accuracy and completeness.
Focus may be on a business/group.
Thinks creatively and proposes new solutions.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Works mostly independently.
Broader work or accountabilities may be assigned as needed.
Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.

Qualifications:

Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
Specialized knowledge from education and/or business experience.
Verbal & written communication skills - In-depth.
Collaboration & team skills - In-depth.
Analytical and problem solving skills - In-depth.
Influence skills - In-depth.

Salary:

$45,000.00 - $100,000.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

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More about this job

Responsibilities

The Executive Assistant provides senior-level administrative and operational support to executives, including managing calendars, budgets, and departmental events. They also analyze data to provide insights, maintain office systems, and facilitate communication across internal and external stakeholders.

Requirements

Candidates must have at least 7 years of relevant experience in an administrative or professional support function with progressive responsibility. A post-secondary degree in a related field is required, along with in-depth communication, analytical, and problem-solving skills.

Skills

Administrative support
Financial administration
Human resources administration
Relationship management
Data analysis
Reporting
Budget coordination
Event planning
Calendar management
Communication
Problem solving
Coaching
Mentoring
Stakeholder management
Risk management
Office operations

Benefits

Health insurance
Tuition reimbursement
Accident insurance
Life insurance
Retirement savings plans
Performance-based incentives
Discretionary bonuses

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Business Management
Financial Reporting
Human Resources
Strategic Initiatives
Relationship Management
Data Analysis
Dashboarding
Budgeting
Event Coordination
Risk Management Framework
Stakeholder Engagement
Vendor Management
Office Planning
Inventory Management
Policy Development
Professional Support
Operational Processes
Exception Reporting
Expense Management

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