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Added 3 mins ago
Library Technician I - Library Assistant Circulation
Okanagan College
Vernon, BC
…materials; preparing boxes and file folders; and assisting with inventory control as…
Added 3 mins ago
SD
Assistant Front Store Manager, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Duncan, BC
- Full-time
Planning and preparation for Inventory Management
Added 3 mins ago
S
Assistant Department Manager, Restaurant
Save-On-Foods
Saskatoon, SK · Brighton - Saskatoon SK
- Full-time
We are hiring for an Assistant Department Manager, Restaurant at our location in Saskatoon, SK.
Added 28 mins ago
FA
Restaurant assistant manager
Food and Beverage Company of Kanata Inc o/a Tim Hortons
Kanata, ON
- From $44,000 CAD / year
- Full-time
- On-site
Plan, organize, direct, control and evaluate daily operations
Added 33 mins ago
SD
Assistant Front Store Manager, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
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- Full-time
Planning and preparation for Inventory Management
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SD
Assistant Front Store Manager, Hourly Part Time Day
Shoppers Drug Mart
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- Part-time
Planning and preparation for Inventory Management
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SD
Assistant Front Store Manager, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
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Planning and preparation for Inventory Management
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Pharmacy Assistant, Hourly Full Time Day Greenlight Requisition
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Maintain and control the cash register in the dispensary
Added 33 mins ago
SD
Merchandiser, Hourly Part Time Day
Shoppers Drug Mart
Winnipeg, MB
- Part-time
Organize backroom product and follow Backroom Inventory Management (BIMI) processes
Added 33 mins ago
SD
Merchandiser, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
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- Part-time
Organize backroom product and follow Backroom Inventory Management (BIMI) processes
Added 33 mins ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
Maintain and control the cash register in the dispensary
Added 33 mins ago
SD
Pharmacy Assistant, Hourly Part Time Evening
Shoppers Drug Mart
Winnipeg, MB
- Part-time
Maintain and control the cash register in the dispensary
Added 33 mins ago
W
(CAN) Pharmacy Assistant
Walmart
Listowel, ON
- Part-time
4. Maintaining Inventory Control, assisting Pharmacist in maintaining appropriate stock levels of drugs and supplies, checking for and pulling expired medications at least monthly, cleaning…
Added 33 mins ago
LC
Directeur adjoint de magasin
Loblaw Companies Limited
Longueuil, QC
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 43 mins ago
BC
Head of Lighting
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Banff, AB
- Full-time
Manage the maintenance and operation of all lighting equipment including fixtures, dimmers, control systems and rigging.
Added 48 mins ago
S
Part-Time Pharmacy Assistant
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Sherwood Park, AB · Wye Road - Sherwood Park AB
- Part-time
We are hiring for a Pharmacy Assistant at our Wye Road location in Sherwood Park, AB.
Added 48 mins ago
B
Executive Assistant
BMO
Toronto, ON · BMOPLACE
- Full-time
…services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement…
Added 49 mins ago
F
Assistant manager - food store
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Perth, ON
- $42,000 to $50,000 CAD / year
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Added 1 hour ago
Administrative Assistant (Casual)
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FIREFLY is seeking a casual Administrative Assistant to provide administrative support and reception in our Sioux Lookout location. This role is essential in keeping programs running…
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SS
Kitchen Assistant
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The Kitchen Assistant is a critical role within our communities as it impacts the lives of residents and ignites the warmth of human connection.
Added 1 hour ago
CH
Director of Finance | Hotel PUR, Quebec, A Tribute Portfolio Hotel
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…assisting in recruiting, reviewing, recommending and maintaining an inventory of qualified and promotable Associates that can potentially become Directors of Finance, Assistant Directors of…
Added 1 hour ago
Supervisor, Operations (BDL)
Brewers Retail Inc
Calgary, AB
We are currently searching for a Supervisor, Operations reporting to the Assistant Manager, Operations. This vacancy is a full-time permanent opportunity. The availability to work all…
Added 1 hour ago
KG
Regional Manager
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- Full-time
Ensure effective inventory management, ordering, FIFO, and waste-control practices
Added 1 hour ago
CG
Assistant Manager - Environmental Services
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Support supply and equipment management, inventory control, and departmental reporting
Added 1 hour ago
FF
Supply chain assistant
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- $25 to $30 CAD / hour
- Full-time
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Operate computerized inventory record keeping and re-ordering systems

BMO

Executive Assistant

Toronto, ON, Canada
BMOPLACE, Canada

$45,000.00 - $100,000.00 · Full-time

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Job details

Pay: $45,000.00 - $100,000.00
Job type: Full-time
Apply by: Oct 16, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Application Deadline:

10/15/2026

Address:

33 Dundas Street West

Job Family Group:

Business Management

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
Builds effective relationships with internal/external stakeholders.
Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
Gathers and formats data into regular and ad-hoc reports, and dashboards.
Leads the planning, coordinating and implementing department events.
Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
Provides input into the planning and implementation of administrative programs.
Coordinates and monitors budgets and reporting on results vs. budget.
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
Makes travel arrangements, booking flight/hotel reservations as needed.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
Collaborates with internal and external stakeholders in order to deliver on business objectives.
Organizes work information to ensure accuracy and completeness.
Focus may be on a business/group.
Thinks creatively and proposes new solutions.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Works mostly independently.
Broader work or accountabilities may be assigned as needed.
Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.

Qualifications:

Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
Specialized knowledge from education and/or business experience.
Verbal & written communication skills - In-depth.
Collaboration & team skills - In-depth.
Analytical and problem solving skills - In-depth.
Influence skills - In-depth.

Salary:

$45,000.00 - $100,000.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

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More about this job

Responsibilities

The Executive Assistant provides senior-level administrative and operational support to executives, including managing calendars, budgets, and departmental events. They also analyze data to provide insights, maintain office systems, and facilitate communication across internal and external stakeholders.

Requirements

Candidates must have at least 7 years of relevant experience in an administrative or professional support function with progressive responsibility. A post-secondary degree in a related field is required, along with in-depth communication, analytical, and problem-solving skills.

Skills

Administrative support
Financial administration
Human resources administration
Relationship management
Data analysis
Reporting
Budget coordination
Event planning
Calendar management
Communication
Problem solving
Coaching
Mentoring
Stakeholder management
Risk management
Office operations

Benefits

Health insurance
Tuition reimbursement
Accident insurance
Life insurance
Retirement savings plans
Performance-based incentives
Discretionary bonuses

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Business Management
Financial Reporting
Human Resources
Strategic Initiatives
Relationship Management
Data Analysis
Dashboarding
Budgeting
Event Coordination
Risk Management Framework
Stakeholder Engagement
Vendor Management
Office Planning
Inventory Management
Policy Development
Professional Support
Operational Processes
Exception Reporting
Expense Management

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