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Added 33 mins ago
RM
Manager, Human Resources
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Ross Memorial Hospital is seeking an experienced and highly motivated HR Manager to join our Human Resources team. This is an exciting opportunity for a practical, hands-on HR professional…
Added 48 mins ago
AR
Account Executive
ALS Recruiting Ltd
Canada
- Full-time
…within the freight industry. As a Freight Business development manager , you will be responsible for driving revenue growth, expanding our customer base, and developing strategic…
Added 48 mins ago
PF
Gestionnaire senior·e de la réussite client | Senior Customer Success Manager
Power Factors
Montreal, QC
- Full-time
Added 1 hour ago
NB
Senior Account Manager, Commercial Banking
National Bank of Canada
Coquitlam, BC
- Full-time
A career as a Senior Account Manager, Commercial Banking at National Bank means being responsible for growing the portfolio of business clients assigned to you. Your complex and varied…
Added 1 hour ago
Operations Manager, GTA Aggregates
Amrize
Mississauga, ON
Join Amrize as a Operations Manager, GTA Aggregates and help construct what's next. If you're ready to put your skills to work on projects that matter - and build a career with a company…
Added 1 hour ago
F
Senior Contracts Administrator
FlatironDragados
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Coordinates with project teams and the Contract and Claims Manager in tracking and monitoring change order and claims preparation and resolution.
Added 1 hour ago
Finance & Insurance Advisor - Subaru Coquitlam
The Jim Pattison Auto Group
Port Coquitlam, BC
Preparing and presenting finance and lease agreements in accordance with dealership and lender requirements
Added 1 hour ago
Financial Services - Business Office
The Jim Pattison Auto Group
Winnipeg, MB
Prepare and structure finance and lease agreements in accordance with dealership and lender requirements.
Added 2 hours ago
SH
Scheduling Clerk - SMHC
Shared Health-Soins Communs
Selkirk, MB
- Full-time
Under the direction of the Nurse Scheduling Manager, the Scheduling Clerk, in collaboration with the Coordinators of Patient Services (CPSs), assists in the maintenance of Direct Service…
Added 2 hours ago
PC
Manager, Integrated Supply Chain - M&M Food Market
Parkland Corporation
Mississauga, ON
- Full-time
We are looking for our next Integrated Supply Chain Manager. Could it be you?
Added 3 hours ago
N
Category Manager
Nokia
Ottawa, ON · Kanata, ON
- Full-time
The Category Manager role is a strategic procurement position responsible for managing the end-to-end lifecycle of a specific category within Nokia. The primary focus is on developing and…
Added 3 hours ago
Residence Attendant
City of Vancouver
Vancouver, BC
…decisions or required follow up are referred to the Residence Manager (RM). The work of the incumbent is reviewed in terms of the contribution to smooth operational outcomes of the facility…
Added 3 hours ago
GI
Residential property manager
Gestion Immobilière Ascentia
Montréal, QC
- From $79,000 CAD / year
- Full-time
Added 3 hours ago
Account Executive
Corpay
Vancouver, BC
Working with the Account Manager to ensure all Service Levels Agreements are met to ensure the highest level of customer service.
Added 4 hours ago
A
Future Opportunities: Business Development Manager
Ayming
Toronto, ON
- Full-time
Knowledge of success fee agreements is an asset
Added 4 hours ago
A
Business Development Manager
Ayming
Montreal, QC
- Full-time
Knowledge of success fee agreements is an asset.
Added 4 hours ago
CH
DIRECTOR OF FINANCE
Crescent Hotels & Resorts
Quebec, QC
- Full-time
Acts as the “Chief Business Officer” to the general manager and EC Team, and as such is responsible for evaluating the financial impact on business decisions.
Added 4 hours ago
S
Full-Time Student Optician: Orleans, ON
Specsavers
Orleans, ON
- Full-time
Support contact lens recommendations and promotions as directed by the Contact Lens Practitioner or Store Manager.
Added 4 hours ago
S
Part-Time Student Optician: Orleans, ON
Specsavers
Orleans, ON
- Part-time
Support contact lens recommendations and promotions as directed by the Contact Lens Practitioner or Store Manager.
Added 4 hours ago
TS
Housing Specialist
The Salvation Army in Canada
Newmarket, ON
- Full-time
Complete additional program-related tasks and responsibilities as assigned by the Program Manager/Coordinator
Added 5 hours ago
FC
Senior Contracts Administrator
Flatiron Construction Corp
Toronto, ON
- Other
Coordinates with project teams and the Contract and Claims Manager in tracking and monitoring change order and claims preparation and resolution.
Added 5 hours ago
FR
Property rentals manager
Firstar Realty Corp.
Quesnel, BC
- $20 to $30 CAD / hour
- Full-time
- Hybrid
Added 5 hours ago
FR
Property rentals manager
Firstar Realty Corp.
Kitimat, BC
- $20 to $30 CAD / hour
- Full-time
- Hybrid
Added 5 hours ago
FR
Property rentals manager
Firstar Realty Corp.
Prince George, BC
- $20 to $30 CAD / hour
- Full-time
- Hybrid
Added 6 hours ago
T
Personal Banker Trainee
TD
Calgary, AB
- Full-time
Strive to achieve and improve service level agreements and productivity targets

BMO

Executive Assistant

Toronto, ON, Canada
BMOPLACE, Canada

$45,000.00 - $100,000.00 · Full-time

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Job details

Pay: $45,000.00 - $100,000.00
Job type: Full-time
Apply by: Oct 16, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Application Deadline:

10/15/2026

Address:

33 Dundas Street West

Job Family Group:

Business Management

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
Builds effective relationships with internal/external stakeholders.
Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
Gathers and formats data into regular and ad-hoc reports, and dashboards.
Leads the planning, coordinating and implementing department events.
Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
Provides input into the planning and implementation of administrative programs.
Coordinates and monitors budgets and reporting on results vs. budget.
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
Makes travel arrangements, booking flight/hotel reservations as needed.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
Collaborates with internal and external stakeholders in order to deliver on business objectives.
Organizes work information to ensure accuracy and completeness.
Focus may be on a business/group.
Thinks creatively and proposes new solutions.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Works mostly independently.
Broader work or accountabilities may be assigned as needed.
Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.

Qualifications:

Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
Specialized knowledge from education and/or business experience.
Verbal & written communication skills - In-depth.
Collaboration & team skills - In-depth.
Analytical and problem solving skills - In-depth.
Influence skills - In-depth.

Salary:

$45,000.00 - $100,000.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

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More about this job

Responsibilities

The Executive Assistant provides senior-level administrative and operational support to executives, including managing calendars, budgets, and departmental events. They also analyze data to provide insights, maintain office systems, and facilitate communication across internal and external stakeholders.

Requirements

Candidates must have at least 7 years of relevant experience in an administrative or professional support function with progressive responsibility. A post-secondary degree in a related field is required, along with in-depth communication, analytical, and problem-solving skills.

Skills

Administrative support
Financial administration
Human resources administration
Relationship management
Data analysis
Reporting
Budget coordination
Event planning
Calendar management
Communication
Problem solving
Coaching
Mentoring
Stakeholder management
Risk management
Office operations

Benefits

Health insurance
Tuition reimbursement
Accident insurance
Life insurance
Retirement savings plans
Performance-based incentives
Discretionary bonuses

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Business Management
Financial Reporting
Human Resources
Strategic Initiatives
Relationship Management
Data Analysis
Dashboarding
Budgeting
Event Coordination
Risk Management Framework
Stakeholder Engagement
Vendor Management
Office Planning
Inventory Management
Policy Development
Professional Support
Operational Processes
Exception Reporting
Expense Management

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