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Added 34 mins ago
S
Medical Laboratory Assistant - Transfusion Medicine and Tissue Bank - Regular Full-Time 2026-17716 (2026-17716)
Sunnybrook
Toronto, ON
- Full-time
The Technical Assistant will have responsibilities in the Transfusion Medicine and Tissue Bank. This will include processing donor skin allografts. Other responsibilities are: Answering…
Added 34 mins ago
S
Research Assistant (SRI) - Physical Sciences - Casual 2026-18917 (2026-18917)
Sunnybrook
Toronto, ON
- Other
One of Canada's Top 10 Research Hospitals, Sunnybrook Research Institute is developing innovations in care for the more than 1.3 million patients the hospital cares for annually.
Added 34 mins ago
S
Physician Assistant - Odette Cancer Centre - Temporary full-time - 2026-18973 (2026-18973)
Sunnybrook
Toronto, ON
- Full-time
The NET Program is seeking a certified Physician Assistant (PA) to join its outpatient team caring for patients with neuroendocrine neoplasms.
Added 1 hour ago
SH
Medical Laboratory Assistant
Shared Health-Soins Communs
Selkirk, MB
- Full-time
Under the general supervision of the Charge Technologist or designate, the Medical Laboratory Assistant (MLA) is responsible for assisting the laboratory in its role of sample triaging,…
Added 1 hour ago
SH
Medical Laboratory Assistant -Rural
Shared Health-Soins Communs
St-Pierre-Jolys, MB
- Full-time
Under the general supervision of the Charge Technologist or designate, the Medical Laboratory Assistant (MLA) is responsible for assisting the laboratory in its role of sample triaging,…
Added 1 hour ago
S
Laboratory Assistant
SoTalent
Montreal, QC
- Full-time
I am currently seeking a Lab Assistant on behalf of a major industrial construction and materials leader for their facility in the Montreal area. This is an excellent opportunity for an…
Added 2 hours ago
TT
EXECUTIVE ASSISTANT-ACCOUNTING
Titanium Transportation Group Inc.
Bolton, ON
- Full-time
We are seeking a highly organized and detail-oriented Executive Assistant to support our Chief Financial Officer (CFO) and Chief Executive Officer (CEO). This role combines high-level…
Added 2 hours ago
S
Genome Sciences Technologist - Genome Sciences Centre - Vancouver
Sanya’k̓ula
Vancouver, BC
- Full-time
…instruments and techniques and provides assistance to specific research projects or…
Added 2 hours ago
BC
Assistant store manager
Brampton Cash and Carry
Halifax, NS
- From $34 CAD / hour
- Full-time
- On-site
Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
Added 3 hours ago
TL
Deputy Fire Chief
The Loomex Group
Sussex, NB
- Full-time
Represent the Fire Chief as a “Local Assistant to the Fire Marshal” by enforcing bylaws and carrying out duties related to the Fire Prevention Act for New Brunswick
Added 3 hours ago
MN
Assistant manager - retail
Munchies n More
Burnaby, BC
- From $45 CAD / hour
- Full-time
- On-site
Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
Added 4 hours ago
AH
Administrative Support V - Drug Access Coordinator Oncology
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Part-time
…required. Minimum 3-5 years’ experience as an Administrative Assistant IV/V or project assistant in a healthcare setting or hospital environment working with an interdisciplinary team.…
Added 4 hours ago
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Medical Laboratory Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 4 hours ago
H
Medical Laboratory Assistant
HealthCareersInSask.ca
Lloydminster, SK
- Part-time
Added 4 hours ago
Events Assistant
Health Sciences North
Sudbury, ON
The Coordinator will also provide support in areas such as sponsor fulfillment, donor and partner stewardship, prospect research and follow-up, helping to create exceptional experiences for…
Added 5 hours ago
UO
Student Record & Open Studies Coordinator
University of Alberta
Edmonton, AB
- Full-time
The Student Record & Open Studies Coordinator reports to the Assistant Registrar, Enrolment Services and has a dual role within the Office of the Registrar. Coordinators utilize their…
Added 5 hours ago
MU
Assistant Professor of Violin
McGill University
Vancouver, BC · Strathcona Music
- Full-time
…performers and composers, and the humanities-based and scientific research in music and sound. We seek individuals with an international profile in music performance and research who will…
Added 5 hours ago
MU
Assistant Professor of Cello
McGill University
Vancouver, BC · Strathcona Music
- Full-time
…performers and composers, and the humanities-based and scientific research in music and sound. We seek individuals with an international profile in music performance and research who will…
Added 5 hours ago
SR
Executive assistant
Shale Ridge Estate Winery & Cidery Inc.
Thedford, ON
- From $36.92 CAD / hour
- Full-time
- Contract
- On-site
Added 5 hours ago
Medical Laboratory Assistant -Rural
Winnipeg Regional Health Authority
MB · St. Pierre-Jolys, MB
Under the general supervision of the Charge Technologist or designate, the Medical Laboratory Assistant (MLA) is responsible for assisting the laboratory in its role of sample triaging,…
Added 5 hours ago
Medical Laboratory Assistant
Winnipeg Regional Health Authority
Selkirk, MB
Under the general supervision of the Charge Technologist or designate, the Medical Laboratory Assistant (MLA) is responsible for assisting the laboratory in its role of sample triaging,…
Added 5 hours ago
CO
Assistant manager - retail
Chevron On the Run
North Vancouver, BC
- $70,000 to $75,000 CAD / year
- Full-time
- On-site
Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
Added 6 hours ago
R|
Junior Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the…
Added 6 hours ago
R|
Clerical Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the…
Added 6 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…

BMO

Executive Assistant

Toronto, ON, Canada
BMOPLACE, Canada

$45,000.00 - $100,000.00 · Full-time

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Job details

Pay: $45,000.00 - $100,000.00
Job type: Full-time
Apply by: Oct 16, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Application Deadline:

10/15/2026

Address:

33 Dundas Street West

Job Family Group:

Business Management

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
Builds effective relationships with internal/external stakeholders.
Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
Gathers and formats data into regular and ad-hoc reports, and dashboards.
Leads the planning, coordinating and implementing department events.
Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
Provides input into the planning and implementation of administrative programs.
Coordinates and monitors budgets and reporting on results vs. budget.
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
Makes travel arrangements, booking flight/hotel reservations as needed.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
Collaborates with internal and external stakeholders in order to deliver on business objectives.
Organizes work information to ensure accuracy and completeness.
Focus may be on a business/group.
Thinks creatively and proposes new solutions.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Works mostly independently.
Broader work or accountabilities may be assigned as needed.
Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.

Qualifications:

Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
Specialized knowledge from education and/or business experience.
Verbal & written communication skills - In-depth.
Collaboration & team skills - In-depth.
Analytical and problem solving skills - In-depth.
Influence skills - In-depth.

Salary:

$45,000.00 - $100,000.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

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More about this job

Responsibilities

The Executive Assistant provides senior-level administrative and operational support to executives, including managing calendars, budgets, and departmental events. They also analyze data to provide insights, maintain office systems, and facilitate communication across internal and external stakeholders.

Requirements

Candidates must have at least 7 years of relevant experience in an administrative or professional support function with progressive responsibility. A post-secondary degree in a related field is required, along with in-depth communication, analytical, and problem-solving skills.

Skills

Administrative support
Financial administration
Human resources administration
Relationship management
Data analysis
Reporting
Budget coordination
Event planning
Calendar management
Communication
Problem solving
Coaching
Mentoring
Stakeholder management
Risk management
Office operations

Benefits

Health insurance
Tuition reimbursement
Accident insurance
Life insurance
Retirement savings plans
Performance-based incentives
Discretionary bonuses

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Business Management
Financial Reporting
Human Resources
Strategic Initiatives
Relationship Management
Data Analysis
Dashboarding
Budgeting
Event Coordination
Risk Management Framework
Stakeholder Engagement
Vendor Management
Office Planning
Inventory Management
Policy Development
Professional Support
Operational Processes
Exception Reporting
Expense Management

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