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Added 6 mins ago
GE
Route Manager
GFL Environmental Inc.
Coquitlam, BC
- Full-time
The Route Manager oversees daily residential curbside recycling collection operations, with direct accountability for execution under the Recycle BC stewardship program. This role manages…
Added 6 mins ago
LC
Merchandiser, Hourly Full Time Flexible Shifts
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Toronto, ON
- Full-time
Uses PDT and MMS Systems to perform daily tasks
Added 6 mins ago
Maintenance Manager
Realstar
Toronto, ON
We are currently seeking a Maintenance Manager to work and live at one of our properties located in Toronto/North York area. The Maintenance Manager provides critical hands-on leadership in…
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IF
Group Retirement Client Relationship Manager
iA Financial Group
Calgary, AB
- Full-time
…high-quality service? As a Group Retirement Client Relationship Manager (CRM) you will be responsible for the plan sponsor experience, retention, and relationship building. You will…
Added 21 mins ago
ST
Senior IT Systems Specialist
Saltworks Technologies
Richmond, BC
- $110,000 to $140,000 CAD / year
- Full-time
Administer enterprise software, including SQL/PostgreSQL, SYSPRO, EPLAN, ARAS PLM, GitLab, and other business-critical systems.
Added 36 mins ago
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Site Operations Manager
AML Oceanographic Ltd.
Saanichton, BC
- $100,000 to $125,000 CAD / year
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Added 36 mins ago
TU
Administrative Coordinator
The University of British Columbia
Williams Lake, BC
- $4,756.11 to $5,802.73 CAD / month
- Part-time
…support to AFRF research station and works closely with the Site Manager to support the effective operation of facilities, programs, events, and site activities. The role coordinates…
Added 51 mins ago
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Calgary, AB
- Full-time
Working closely with the Software Engineering Manager and business teams, you will take ownership of assigned systems from requirements gathering through design, development, testing,…
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- Full-time
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WSP in Canada
Vancouver, BC
- Full-time
…and improve lives. From roadway infrastructure to drainage systems, your expertise will help deliver sustainable solutions for public clients across the Lower…
Added 1 hour ago
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Engineering Manager, Conversational AI
Pebl
Remote, Canada
- $154,000 to $195,000 CAD / year
- Full-time
- Remote
We are looking for a hands-on Engineering Manager to lead our high-impact Conversational AI team. This is a critical leadership role for someone who is not only an effective manager but…
Added 2 hours ago
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Middleware Specialist
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Toronto, ON
- Contract
The Government Services Integration Cluster, under the Ministry of Public and Business Service Delivery and Procurement, is seeking a Senior Middleware Specialist for a fully onsite…
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Added 3 hours ago
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HR Advisor – Fixed-Term Until July 2028
DWF (Canada)
Toronto, ON
- Full-time
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…following established protocols. You will build and maintain business relationship with an assigned pool of Customers. You will participate in continuous process improvement initiatives to…
Added 3 hours ago
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Senior Data Center Technician
Microsoft
Quebec, QC
- $73,200 to $119,600 CAD / year
- Full-time
…we continue to grow and evolve as we meet the ever-changing business demands that hold Microsoft as a world-class cloud…
Added 3 hours ago
UO
Administrative Coordinator
University of British Columbia
Williams Lake, BC · BOFF | Alex Fraser Research Forest (AFRFT)
- $4,756.11 to $5,802.73 CAD / month
- Part-time
…support to AFRF research station and works closely with the Site Manager to support the effective operation of facilities, programs, events, and site activities. The role coordinates…
Added 3 hours ago
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Advisor, Water and Wastewater Strategic Infrastructure Planning
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Lead the development and continuous improvement of business processes supporting asset management functions, including capital planning, work management, and decision-support systems.
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Statewide Fraud Controls Manager Enterprise Support - State Prog Admin Manager Sr
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Senior Manager, Supply Chain Systems
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As Senior Manager, Supply Chain Business Systems, you will lead the business systems team within Supply Chain, spearhead the NetSuite ERP implementation in partnership with Finance and IT,…

BMO

Executive Assistant

Toronto, ON, Canada
FCP, Canada

$45,000.00 - $100,000.00 · Full-time

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Job details

Pay: $45,000.00 - $100,000.00
Job type: Full-time
Apply by: Nov 13, 2026
Experience: Typically, 5+ years of progressive experience providing executive, administrative, operational, or business support in a professional environment
Posting language: English
Posted: Oct 30, 2026

Original job description

Application Deadline:

11/12/2026

Address:

100 King Street West

Job Family Group:

Business Management

Provides comprehensive administrative, operational, financial, and human resources support to one or more Executives and their direct reports. Serves as a trusted partner, ensuring the seamless coordination of executive priorities, daily operations, and business activities. Delivers a broad range of office management and administrative services while maintaining compliance with established processes, governance requirements, and control standards. Demonstrates sound judgment, initiative, and a continuous improvement mindset by identifying opportunities to enhance efficiency, streamline workflows, improve reporting, and support business objectives.

Key Responsibilities

Manages complex executive calendars, priorities, and day-to-day activities, including ad hoc and time-sensitive requests.
Coordinates meetings and events by scheduling appointments, managing invitations, securing meeting space, arranging resources, and ensuring seamless execution.
Leads the planning, coordination, and delivery of departmental meetings, town halls, conferences, and employee engagement events.
Provides subject matter expertise and administrative leadership for strategic initiatives, acting as a key liaison and relationship manager for assigned projects.
Builds and maintains strong partnerships with internal and external stakeholders, fostering collaboration and effective communication.
Develops, analyzes, and maintains regular and ad hoc reports, dashboards, presentations, and business metrics.
Oversees governance and compliance activities, including HGL420 reviews, Gifts & Entertainment monitoring, asset attestations, system access certifications, and wireless usage audits.
Coordinates and supports employee lifecycle activities, including onboarding, transfers, role changes, departures, and workspace transitions.
Integrates information from multiple sources to improve processes, strengthen reporting capabilities, and support informed decision-making.
Maintains organized filing and record-management systems, ensuring business documentation is accurate, secure, and readily accessible.
Drafts, edits, and distributes professional communications, presentations, announcements, correspondence, and procedural documentation.
Manages outgoing communications and serves as a key point of contact for inquiries requiring executive office support.
Processes invoices, purchase requests, expense claims, and financial reporting activities in accordance with established policies and vendor agreements.
Coordinates complex travel arrangements, including flights, accommodations, itineraries, and related logistics.
Administers employee recognition programs, including approvals and coordination, and other recognition initiatives.
Partners with business units, Workplace Experience teams, and external vendors to support office planning, relocations, workspace changes, furniture requests, and premises-related initiatives while minimizing business disruption.
Tracks employee overtime, on-call claims, vacation schedules, absences, and resource availability in accordance with corporate policies and guidelines.
Exercises sound judgment and problem-solving skills to identify, assess, and resolve issues while balancing business needs, priorities, and risk considerations.
Operates effectively in a fast-paced environment, demonstrating accountability, adaptability, discretion, and professionalism.
Collaborates as a highly engaged team member while maintaining the ability to work independently and manage competing priorities.
Assumes additional responsibilities and special projects as required to support evolving business needs.

This role requires exceptional organizational skills, strong attention to detail, the ability to manage sensitive and confidential information, and a commitment to delivering a high standard of service and operational excellence.

Qualifications:

Typically, 5+ years of progressive experience providing executive, administrative, operational, or business support in a professional environment
Specialized knowledge from education and/or business experience
AI focused and tech savvy
Resourceful
Organized
Professional
Proactive
High energy
Team player
Verbal & written communication skills – Excellent
Organizational skills – Excellent
Collaboration & team skills – Excellent
Analytical and problem-solving skills – Excellent

Salary:

$45,000.00 - $100,000.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative, operational, and financial support to executives while managing complex calendars and departmental events. They also oversee governance activities, maintain business documentation, and act as a key liaison for strategic initiatives.

Requirements

Candidates must have at least 5 years of progressive experience in executive or administrative support roles. Strong organizational, analytical, and communication skills are required, along with a proactive and tech-savvy approach.

Skills

Administrative support
Executive support
Calendar management
Project coordination
Stakeholder management
Reporting
Data analysis
Governance
Compliance
Communication
Problem-solving
Organizational skills
Attention to detail
Time management
Financial reporting
Event planning

Benefits

Health insurance
Tuition reimbursement
Accident insurance
Life insurance
Retirement savings plans
Performance-based incentives
Discretionary bonuses

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Operational Support
Financial Reporting
Governance
Compliance
Stakeholder Management
Project Management
Calendar Management
Event Coordination
Business Metrics
Dashboards
Office Management
Workflow Optimization
Employee Lifecycle
Expense Management
Travel Logistics
Professional Communication
Risk Management
BMO Financial Group

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