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Added 10 mins ago
BI
Project Manager – Radio & Wireless Communications
BURGEON IT SERVICES
NL · Newfoundland and Labrador, Canada
- Contract
Job Title: Project Manager – Radio & Wireless Communications
Added 10 mins ago
SD
Assistant Front Store Manager, Hourly Union Full Time Flexible Shifts
Shoppers Drug Mart
Sydney, NS
- Full-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 10 mins ago
W
Self Checkout Attendant
Walmart
Fort Saskatchewan, AB
- Part-time
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Added 25 mins ago
EW
Project Manager
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Saskatoon, SK
- Full-time
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Added 25 mins ago
WS
Senior Finance Analyst, Operations Finance & Analytics
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- Full-time
Job Title: Senior Finance Analyst - Operations Finance & Analytics
Added 25 mins ago
NF
Front End Assistant Department Manager Part Time Day
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Saskatoon, SK
- Part-time
Added 25 mins ago
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IT Internal Auditor
Husky Technologies
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- Full-time
…efficiency and effectiveness in financial processes, business operations and major initiatives. You will play a key role within the Internal Audit Department to test the effectiveness of…
Added 25 mins ago
S
Production Finishing Manager
Safran
Mirabel, QC
- Full-time
The manager is responsible for all operations of a value chain to ensure performance in terms of delivery, production, efficiency, quality, and health, safety, and environment (HSE). Under…
Added 25 mins ago
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Part-Time Manager - St Laurent
Claire's
Ottawa, ON
- $17 to $19 USD / hour
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Part-Time Manager Opportunity -ST. Laurent S.C.
Added 25 mins ago
N
Sr. Advisor, Procurement Operations
Nutrien
Calgary, AB
- Full-time
This role reports directly to the Sr Manager, Downstream Procurement Operations
Added 25 mins ago
FR
Part-Time Building Operator
FirstService Residential Canada
Calgary, AB
- Part-time
…government codes and regulations. Reporting to the Community Manager the Concierge will assist in the preventative maintenance and repair of electrical, hydraulic, mechanical and general…
Added 25 mins ago
CW
General Manager Manufacturing Division
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Calgary, AB
- $200,000 to $250,000 CAD / year
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As General Manager, Manufacturing Division, you will lead our manufacturing operations across British Columbia and Alberta with full accountability for performance, quality, profitability,…
Added 25 mins ago
GO
Manager of Operations and Administrative Services
Government of Manitoba
Winnipeg, MB
- Full-time
…sectors. Reporting to the Director, Community Grants Branch, the Manager of Operations and Administrative Services provides leadership for divisional administrative, financial, operational,…
Added 25 mins ago
N
Advisor, Procurement Operations
Nutrien
Calgary, AB
- Full-time
This role reports directly to the Sr Manager, Downstream Procurement Operations.
Added 25 mins ago
M
Account Manager
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Toronto, ON
- Full-time
As an Account Manager, you will lead the expansion of our existing Enterprise customers by focusing on revenue growth through renewals and up-sales while serving as a trusted adviser to our…
Added 25 mins ago
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Air Attack Officer
Government of Manitoba
Winnipeg, MB
- Full-time
Reporting to the Fire Operations Manager-Aviation, the Air Attack Officer (AAO) directs and coordinates aerial wildfire suppression operations for the Manitoba Wildfire Service. The…
Added 25 mins ago
N
Sr. Advisor, Procurement Operations
Nutrien
Saskatoon, SK
- Full-time
This role reports directly to the Sr Manager, Downstream Procurement Operations
Added 25 mins ago
N
Advisor, Procurement Operations
Nutrien
Saskatoon, SK
- Full-time
This role reports directly to the Sr Manager, Downstream Procurement Operations.
Added 25 mins ago
CW
General Manager, Home Services & Expansion
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Regina, SK
- $170,000 to $205,000 CAD / year
- Full-time
Centra is expanding into Saskatchewan and Manitoba, and we’re looking for a General Manager to build and lead our residential window and door replacement business in these markets. You will…
Added 25 mins ago
CW
General Manager, Home Services & Expansion
Centra Windows & Install Pros
Saskatoon, SK
- $170,000 to $205,000 CAD / year
- Full-time
Centra is expanding into Saskatchewan and Manitoba, and we’re looking for a General Manager to build and lead our residential window and door replacement business in these markets. You will…
Added 25 mins ago
CW
General Manager, Home Services & Expansion
Centra Windows & Install Pros
Winnipeg, MB
- $170,000 to $205,000 CAD / year
- Full-time
Centra is expanding into Saskatchewan and Manitoba, and we’re looking for a General Manager to build and lead our residential window and door replacement business in these markets. You will…
Added 25 mins ago
QP
Senior Manager, Portfolio Reporting – Real Estate Debt
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Vancouver, BC
- Full-time
The Senior Manager, Portfolio Reporting - Real Estate Debt will report to the SVP Finance, manage a team, and be responsible for supporting the Real Estate Debt business and executive teams…
Added 25 mins ago
SM
Accounting Manager (Contract)
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Added 25 mins ago
Account Manager
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…engineering, product, sales, marketing, customer support, or operations, your work helps protect, defend, and optimize IT environments across the…
Added 25 mins ago
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Personal Banking Associate Trainee
TD
Toronto, ON
- Full-time
Recommend improvements to work practices, branch operations and processes to enhance customer experience and achieve operational excellence

BMO

Executive Assistant

Toronto, ON, Canada
FCP, Canada

$45,000.00 - $100,000.00 · Full-time

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Job details

Pay: $45,000.00 - $100,000.00
Job type: Full-time
Apply by: Nov 13, 2026
Experience: Typically, 5+ years of progressive experience providing executive, administrative, operational, or business support in a professional environment
Posting language: English
Posted: Oct 30, 2026

Original job description

Application Deadline:

11/12/2026

Address:

100 King Street West

Job Family Group:

Business Management

Provides comprehensive administrative, operational, financial, and human resources support to one or more Executives and their direct reports. Serves as a trusted partner, ensuring the seamless coordination of executive priorities, daily operations, and business activities. Delivers a broad range of office management and administrative services while maintaining compliance with established processes, governance requirements, and control standards. Demonstrates sound judgment, initiative, and a continuous improvement mindset by identifying opportunities to enhance efficiency, streamline workflows, improve reporting, and support business objectives.

Key Responsibilities

Manages complex executive calendars, priorities, and day-to-day activities, including ad hoc and time-sensitive requests.
Coordinates meetings and events by scheduling appointments, managing invitations, securing meeting space, arranging resources, and ensuring seamless execution.
Leads the planning, coordination, and delivery of departmental meetings, town halls, conferences, and employee engagement events.
Provides subject matter expertise and administrative leadership for strategic initiatives, acting as a key liaison and relationship manager for assigned projects.
Builds and maintains strong partnerships with internal and external stakeholders, fostering collaboration and effective communication.
Develops, analyzes, and maintains regular and ad hoc reports, dashboards, presentations, and business metrics.
Oversees governance and compliance activities, including HGL420 reviews, Gifts & Entertainment monitoring, asset attestations, system access certifications, and wireless usage audits.
Coordinates and supports employee lifecycle activities, including onboarding, transfers, role changes, departures, and workspace transitions.
Integrates information from multiple sources to improve processes, strengthen reporting capabilities, and support informed decision-making.
Maintains organized filing and record-management systems, ensuring business documentation is accurate, secure, and readily accessible.
Drafts, edits, and distributes professional communications, presentations, announcements, correspondence, and procedural documentation.
Manages outgoing communications and serves as a key point of contact for inquiries requiring executive office support.
Processes invoices, purchase requests, expense claims, and financial reporting activities in accordance with established policies and vendor agreements.
Coordinates complex travel arrangements, including flights, accommodations, itineraries, and related logistics.
Administers employee recognition programs, including approvals and coordination, and other recognition initiatives.
Partners with business units, Workplace Experience teams, and external vendors to support office planning, relocations, workspace changes, furniture requests, and premises-related initiatives while minimizing business disruption.
Tracks employee overtime, on-call claims, vacation schedules, absences, and resource availability in accordance with corporate policies and guidelines.
Exercises sound judgment and problem-solving skills to identify, assess, and resolve issues while balancing business needs, priorities, and risk considerations.
Operates effectively in a fast-paced environment, demonstrating accountability, adaptability, discretion, and professionalism.
Collaborates as a highly engaged team member while maintaining the ability to work independently and manage competing priorities.
Assumes additional responsibilities and special projects as required to support evolving business needs.

This role requires exceptional organizational skills, strong attention to detail, the ability to manage sensitive and confidential information, and a commitment to delivering a high standard of service and operational excellence.

Qualifications:

Typically, 5+ years of progressive experience providing executive, administrative, operational, or business support in a professional environment
Specialized knowledge from education and/or business experience
AI focused and tech savvy
Resourceful
Organized
Professional
Proactive
High energy
Team player
Verbal & written communication skills – Excellent
Organizational skills – Excellent
Collaboration & team skills – Excellent
Analytical and problem-solving skills – Excellent

Salary:

$45,000.00 - $100,000.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative, operational, and financial support to executives while managing complex calendars and departmental events. They also oversee governance activities, maintain business documentation, and act as a key liaison for strategic initiatives.

Requirements

Candidates must have at least 5 years of progressive experience in executive or administrative support roles. Strong organizational, analytical, and communication skills are required, along with a proactive and tech-savvy approach.

Skills

Administrative support
Executive support
Calendar management
Project coordination
Stakeholder management
Reporting
Data analysis
Governance
Compliance
Communication
Problem-solving
Organizational skills
Attention to detail
Time management
Financial reporting
Event planning

Benefits

Health insurance
Tuition reimbursement
Accident insurance
Life insurance
Retirement savings plans
Performance-based incentives
Discretionary bonuses

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Operational Support
Financial Reporting
Governance
Compliance
Stakeholder Management
Project Management
Calendar Management
Event Coordination
Business Metrics
Dashboards
Office Management
Workflow Optimization
Employee Lifecycle
Expense Management
Travel Logistics
Professional Communication
Risk Management
BMO Financial Group

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