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Added 21 mins ago
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Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Study Principal Investigator and following established governmental guidelines and regulations, the Clinical Trial Project Manager is responsible for the…
Added 21 mins ago
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Project Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
The Centre for Precision Psychiatry – Quebec (CPPQ) is seeking a project manager for our large-scale longitudinal mental health research project across three clinical research sites,…
Added 21 mins ago
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Technical Due Diligence Analyst
IREN
Vancouver, BC
- Full-time
Conducting ad-hoc technical analysis and data analytics projects
Added 36 mins ago
ML
Health and Safety Manager
Maple Leaf Foods Inc
Bradford, ON
- $96,000 to $141,000 CAD / year
- Part-time
Use incident data and root cause analysis to provide direction and recommendations on how to mitigate/control losses and foster a proactive safety culture.
Added 51 mins ago
TU
Clinical Research Nurse
The University of British Columbia
Vancouver, BC
- $6,631.67 to $9,533.25 CAD / month
- Full-time
…Division of Cardiology in the Department of Medicine, coordinating and delivering high-quality cardiac research studies in accordance with regulatory, ethical, and clinical standards. The…
Added 1 hour ago
TU
Undergraduate Admissions Coordinator
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
Analyzes and prepares reports summarizing complex information and admissions data to inform program priorities, reporting requirements, Senate Admissions Committee and other bodies as…
Added 1 hour ago
ML
MRO Coordinator
Maple Leaf Foods Inc
Mississauga, ON
- $47,000 to $69,000 CAD / year
- Part-time
Reporting to the Maintenance Manager the MRO Coordinator maintains the inventory management and warehousing long-term strategies based on the consequences of equipment failure and the…
Added 2 hours ago
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Success Enablement Manager
Jobber
Remote, Canada
- Full-time
- Remote
Reporting to the Senior Manager, Success Enablement, the Success Enablement Manager will give our Product Support and Customer Onboarding teams the information, content, and tools they need…
Added 2 hours ago
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Project Manager Global Expansion
Bombardier
Dorval, QC
- Full-time
Lead Strategic & Market Analyses: Conduct regional economic, political, workforce, and competitive assessments, perform market attractiveness, demand sizing, and competitive benchmarking,…
Added 3 hours ago
FH
Social Worker BSW, Acute & Sub-acute Care - Chilliwack General Hospital
Fraser Health Authority
Chilliwack, BC
- $44.85 to $56.02 CAD / hour
- Full-time
Reporting administratively to the Manager, Health Services and clinically to the Professional Practice Chief, Social Work, the Social Worker, Acute Care provides therapeutic clinical…
Added 3 hours ago
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HR Advisor – Fixed-Term Until July 2028
DWF (Canada)
Toronto, ON
- Full-time
Proficiency with HR software systems for managing employee data and reporting
Added 3 hours ago
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Financial Analyst, FP&A – Gross Margin
ARC'TERYX
North Vancouver, BC
- Full-time
Maintaining weekly and monthly margin reporting for key stakeholders using Onestream, PowerBI, Oracle and data analysis tools
Added 3 hours ago
KD
Customer Accounts Specialist
Keurig Dr Pepper
Mississauga, ON
- $57,100 to $70,000 CAD / year
- Full-time
Collaborate with Manager to identify and implement strategic initiatives to enhance customer relationships while reducing cost. Provide analysis to take advantage of promotion,…
Added 3 hours ago
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Senior Data Center Technician
Microsoft
Quebec, QC
- $73,200 to $119,600 CAD / year
- Full-time
As a Microsoft Senior Data Center Technician (DCT), you will demonstrate expertise in standard processes and procedures for preparing, installing, performing diagnostics, troubleshooting,…
Added 3 hours ago
EC
Intern, Human Resources (4/8 month - Kitchener, ON
Eaton Corporation
Kitchener, ON
- Full-time
Assist with HR reporting, metrics tracking, and data analysis
Added 3 hours ago
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Resourcing and Deployment Manager, Deals
PwC Canada
Toronto, ON
- Full-time
Proficiency in data analysis and storytelling through data; with the capability of interpreting findings to provide actionable insights
Added 3 hours ago
NS
Manager - Public Health Early Years
Nova Scotia Health Authority
Dartmouth, NS
- Full-time
Reporting to the Director, Public Health, and working closely with the zone Public Health management team, the Manager is responsible for anticipating and planning the Public Health…
Added 3 hours ago
MD
Administrative Services Program Director - State Prog Admin Manager
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Three (3) years of experience with financial analysis and reporting.
Added 3 hours ago
MD
Assistant Director, Special Compensation Fund/State Program Administrator Manager Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Ability to make sound decisions based on analysis, experience and judgment in a timely manner.
Added 3 hours ago
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APEX Accelerator Area Manager - State Program Administrator Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Demonstrated proficiency in analyzing and interpreting data and contract language.
Added 4 hours ago
IH
Improvement Consultant
Interior Health Authority
Penticton, BC
- Full-time
Building capacity through provision of education and training of quality methodology such as lean improvement and lean management, quality system development, monitoring, and analysis of…
Added 4 hours ago
IH
Manager | Medical Staff Retention & Experience
Interior Health Authority
Kelowna, BC
- Full-time
Interior Health is seeking a permanent full-time Manager, Medical Staff Retention & Experience who is passionate about driving meaningful change in healthcare. This influential leadership…
Added 4 hours ago
AE
Financial Analyst, FP&A – Gross Margin
Arc'teryx Equipment
North Vancouver, BC
- Full-time
Maintaining weekly and monthly margin reporting for key stakeholders using Onestream, PowerBI, Oracle and data analysis tools
Added 4 hours ago
A
Digital Transformation Project Manager
Affinity
Surrey, BC
- Contract
We are seeking an experienced Project Manager (PM) to join our Digital Transformation Program, a multi-year initiative modernizing business systems, processes, and data capabilities across…
Added 4 hours ago
A
E-Commerce Specialist, Amazon
AMOREPACIFIC
Toronto, ON · Greater Toronto Area, Canada
- $60,000 to $70,000 CAD / year
- Full-time
Reporting to the Amazon Account Manager, this role will be responsible for maintaining and optimizing the Amazon product catalog, including creating new ASINs, managing product content, and…

BMO

Executive Assistant

Toronto, ON, Canada
FCP, Canada

$45,000.00 - $100,000.00 · Full-time

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Job details

Pay: $45,000.00 - $100,000.00
Job type: Full-time
Apply by: Nov 13, 2026
Experience: Typically, 5+ years of progressive experience providing executive, administrative, operational, or business support in a professional environment
Posting language: English
Posted: Oct 30, 2026

Original job description

Application Deadline:

11/12/2026

Address:

100 King Street West

Job Family Group:

Business Management

Provides comprehensive administrative, operational, financial, and human resources support to one or more Executives and their direct reports. Serves as a trusted partner, ensuring the seamless coordination of executive priorities, daily operations, and business activities. Delivers a broad range of office management and administrative services while maintaining compliance with established processes, governance requirements, and control standards. Demonstrates sound judgment, initiative, and a continuous improvement mindset by identifying opportunities to enhance efficiency, streamline workflows, improve reporting, and support business objectives.

Key Responsibilities

Manages complex executive calendars, priorities, and day-to-day activities, including ad hoc and time-sensitive requests.
Coordinates meetings and events by scheduling appointments, managing invitations, securing meeting space, arranging resources, and ensuring seamless execution.
Leads the planning, coordination, and delivery of departmental meetings, town halls, conferences, and employee engagement events.
Provides subject matter expertise and administrative leadership for strategic initiatives, acting as a key liaison and relationship manager for assigned projects.
Builds and maintains strong partnerships with internal and external stakeholders, fostering collaboration and effective communication.
Develops, analyzes, and maintains regular and ad hoc reports, dashboards, presentations, and business metrics.
Oversees governance and compliance activities, including HGL420 reviews, Gifts & Entertainment monitoring, asset attestations, system access certifications, and wireless usage audits.
Coordinates and supports employee lifecycle activities, including onboarding, transfers, role changes, departures, and workspace transitions.
Integrates information from multiple sources to improve processes, strengthen reporting capabilities, and support informed decision-making.
Maintains organized filing and record-management systems, ensuring business documentation is accurate, secure, and readily accessible.
Drafts, edits, and distributes professional communications, presentations, announcements, correspondence, and procedural documentation.
Manages outgoing communications and serves as a key point of contact for inquiries requiring executive office support.
Processes invoices, purchase requests, expense claims, and financial reporting activities in accordance with established policies and vendor agreements.
Coordinates complex travel arrangements, including flights, accommodations, itineraries, and related logistics.
Administers employee recognition programs, including approvals and coordination, and other recognition initiatives.
Partners with business units, Workplace Experience teams, and external vendors to support office planning, relocations, workspace changes, furniture requests, and premises-related initiatives while minimizing business disruption.
Tracks employee overtime, on-call claims, vacation schedules, absences, and resource availability in accordance with corporate policies and guidelines.
Exercises sound judgment and problem-solving skills to identify, assess, and resolve issues while balancing business needs, priorities, and risk considerations.
Operates effectively in a fast-paced environment, demonstrating accountability, adaptability, discretion, and professionalism.
Collaborates as a highly engaged team member while maintaining the ability to work independently and manage competing priorities.
Assumes additional responsibilities and special projects as required to support evolving business needs.

This role requires exceptional organizational skills, strong attention to detail, the ability to manage sensitive and confidential information, and a commitment to delivering a high standard of service and operational excellence.

Qualifications:

Typically, 5+ years of progressive experience providing executive, administrative, operational, or business support in a professional environment
Specialized knowledge from education and/or business experience
AI focused and tech savvy
Resourceful
Organized
Professional
Proactive
High energy
Team player
Verbal & written communication skills – Excellent
Organizational skills – Excellent
Collaboration & team skills – Excellent
Analytical and problem-solving skills – Excellent

Salary:

$45,000.00 - $100,000.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative, operational, and financial support to executives while managing complex calendars and departmental events. They also oversee governance activities, maintain business documentation, and act as a key liaison for strategic initiatives.

Requirements

Candidates must have at least 5 years of progressive experience in executive or administrative support roles. Strong organizational, analytical, and communication skills are required, along with a proactive and tech-savvy approach.

Skills

Administrative support
Executive support
Calendar management
Project coordination
Stakeholder management
Reporting
Data analysis
Governance
Compliance
Communication
Problem-solving
Organizational skills
Attention to detail
Time management
Financial reporting
Event planning

Benefits

Health insurance
Tuition reimbursement
Accident insurance
Life insurance
Retirement savings plans
Performance-based incentives
Discretionary bonuses

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Operational Support
Financial Reporting
Governance
Compliance
Stakeholder Management
Project Management
Calendar Management
Event Coordination
Business Metrics
Dashboards
Office Management
Workflow Optimization
Employee Lifecycle
Expense Management
Travel Logistics
Professional Communication
Risk Management
BMO Financial Group

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