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Added 11 mins ago
GC
Branch Manager
GRAYBAR CANADA
Windsor, ON
- Full-time
…automation and telecommunications products that supports these operations through related supply chain management and logistics services. Graybar Canada operates more than 35 branches…
Added 26 mins ago
TU
Administrative Coordinator
The University of British Columbia
Williams Lake, BC
- $4,756.11 to $5,802.73 CAD / month
- Part-time
…venue rentals, and youth programming. Because of the size of operations, AFRF is managed with a small, close-knit team of individuals who are responsible for a large diversity of…
Added 26 mins ago
S
Application Support Engineer (Front Office)
Synechron
Mississauga, ON
- Full-time
Experience in application production support, technical support, or operations within a financial services environment.
Added 56 mins ago
RI
Support Services Administrator
Rentokil Initial
Concord, ON
- $45,000 to $45,700 CAD / year
- Full-time
Following-up with Operations Mangers to gather any missing service reports
Added 56 mins ago
TU
Undergraduate Admissions Coordinator
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
This position works collaboratively with units both within and external to the School of Nursing to oversee the daily operations and processes of moving from prospective student, to…
Added 56 mins ago
ML
Maintenance Stockroom Controller
Maple Leaf Foods Inc
Port Perry, ON
- $47,000 to $69,000 CAD / year
- Part-time
This key position within the Maintenance Department is responsible for the day-to-day operations within the Maintenance Stock room. The incumbent will report to the Maintenance Manager. The…
Added 56 mins ago
X
Head of Consumer Segment, NAM (Canada)
Xe.com
Canada
- Full-time
…them, along with Pricing, Sales, Customer Success, Care and Operations, behind the North America…
Added 56 mins ago
TC
Operations Manager
The Cahill Group
Saint John, NB
- Full-time
Cahill Maritimes is looking to add an Operations Manager to our team, based in our Saint John, New Brunswick office. At Cahill Maritimes we execute commercial and industrial construction…
Added 1 hour ago
AC
Dispatcher Clerk
Aston Carter
Surrey, BC
- $25 to $31.25 CAD / hour
- Contract
Print manifests and working copies as needed to support daily dispatch operations.
Added 1 hour ago
AC
Spécialiste De La Chaîne Dapprovisionnement / Supply Chain Specialist
Aston Carter
Montreal, QC · Saint-Laurent, Quebec
- $38 to $48 CAD / hour
- Contract
Baccalauréat en gestion de la chaîne dapprovisionnement, opérations, administration des affaires ou domaine connexe.
Added 1 hour ago
AC
Shipping Clerk
Aston Carter
AB · Edmonton, Alberta
- $20 to $23 CAD / hour
- Contract
…Shipping Clerk to support daily transportation and distribution operations. This role serves as the primary point of contact for drivers, contractors, customers, and internal teams,…
Added 1 hour ago
B
Project Manager Global Expansion
Bombardier
Dorval, QC
- Full-time
…NPV/IRR, and scenario modeling. validate assumptions with Finance, Operations, Legal, HR, and other stakeholders. prepare approval materials for Leadership and the…
Added 1 hour ago
ML
Sourcing Buyer
Maple Leaf Foods Inc
Mississauga, ON
- $71,000 to $103,000 CAD / year
- Part-time
The Sourcing Buyer will work closely with Procurement operations, the leadership team, and key stakeholders on competitive cost sourcing initiatives of assigned spend categories. This role…
Added 3 hours ago
A
Financial Analyst, FP&A – Gross Margin
ARC'TERYX
North Vancouver, BC
- Full-time
…focus supporting our Gross Margin-dedicated teams in optimizing operations and scaling for growth, through enhanced KPI and reporting visibility, and cross-functional partnership. You will…
Added 3 hours ago
A
Client Service Representative - Calgary North Hill
ATB
Calgary, AB
- Full-time
Collaborate with internal teams to ensure seamless operations and resolve client issues efficiently.
Added 3 hours ago
Client Service Representative - Calgary Chinook Centre (Part Time, 21.75 hrs/wk)
ATB
Calgary, AB
Collaborate with internal teams to ensure seamless operations and resolve client issues efficiently.
Added 3 hours ago
A
Senior Functional Analyst, Salesforce Retail CRM
ATB
Calgary, AB · Edmonton, AB
- Full-time
…will serve as the critical functional bridge between business operations, our Business Improvement Partners, and technical development, ensuring the continuous sustainment, evolution, and…
Added 3 hours ago
UO
Administrative Coordinator
University of British Columbia
Williams Lake, BC · BOFF | Alex Fraser Research Forest (AFRFT)
- $4,756.11 to $5,802.73 CAD / month
- Part-time
…venue rentals, and youth programming. Because of the size of operations, AFRF is managed with a small, close-knit team of individuals who are responsible for a large diversity of…
Added 3 hours ago
NP
Night Auditor
Naturally Pacific Resort
Campbell River, BC
- Full-time
As a key member of our team the Night Auditor will be responsible for independently handling overnight operations of the Front Desk Department for the Resort. They will ensure an…
Added 3 hours ago
RO
Advisor, Water and Wastewater Strategic Infrastructure Planning
Region of Peel
Brampton, ON
- Contract
…(O.Reg. 588/17). Working collaboratively with Engineering, Operations, Infrastructure planning, Enterprise Asset Management, and external partners, the Advisor develops and maintains…
Added 3 hours ago
PD
Project Coordinator
Priestly Demolition Inc.
King, ON
- Full-time
Create and maintain Viewpoint operations reports for VP, Business Operations and Project Manager on an ongoing basis.
Added 3 hours ago
OT
Restaurant Assistant Manager
One Therapy Network
Kamloops, BC
- Full-time
The Assistant Manager works with the Manager to supervise overall shift and daily operations. This includes operating the restaurant according to A&W Standards, WorkSafeBC, and…
Added 3 hours ago
MD
Chief of Operations - Core Operations Director
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Minnesota Management and Budget (MMB) is seeking a Chief of Operations to provide executive leadership for the agency’s internal operations and serve as a key advisor to the Commissioner…
Added 3 hours ago
MD
Administrative Services Program Director - State Prog Admin Manager
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Mail Operations: Incoming Mail Processing, Printing, Outgoing Mail Processing, Package Handling.
Added 3 hours ago
MD
Parks and Trails Grants Specialist Supervisor
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Oversee daily operations to ensure grants are managed in compliance with state laws and policies, creating and maintaining strong grantee relationships and ensuring program transparency.

BMO

Executive Assistant

Toronto, ON, Canada
FCP, Canada

$45,000.00 - $100,000.00 · Full-time

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Job details

Pay: $45,000.00 - $100,000.00
Job type: Full-time
Apply by: Nov 13, 2026
Experience: Typically, 5+ years of progressive experience providing executive, administrative, operational, or business support in a professional environment
Posting language: English
Posted: Oct 30, 2026

Original job description

Application Deadline:

11/12/2026

Address:

100 King Street West

Job Family Group:

Business Management

Provides comprehensive administrative, operational, financial, and human resources support to one or more Executives and their direct reports. Serves as a trusted partner, ensuring the seamless coordination of executive priorities, daily operations, and business activities. Delivers a broad range of office management and administrative services while maintaining compliance with established processes, governance requirements, and control standards. Demonstrates sound judgment, initiative, and a continuous improvement mindset by identifying opportunities to enhance efficiency, streamline workflows, improve reporting, and support business objectives.

Key Responsibilities

Manages complex executive calendars, priorities, and day-to-day activities, including ad hoc and time-sensitive requests.
Coordinates meetings and events by scheduling appointments, managing invitations, securing meeting space, arranging resources, and ensuring seamless execution.
Leads the planning, coordination, and delivery of departmental meetings, town halls, conferences, and employee engagement events.
Provides subject matter expertise and administrative leadership for strategic initiatives, acting as a key liaison and relationship manager for assigned projects.
Builds and maintains strong partnerships with internal and external stakeholders, fostering collaboration and effective communication.
Develops, analyzes, and maintains regular and ad hoc reports, dashboards, presentations, and business metrics.
Oversees governance and compliance activities, including HGL420 reviews, Gifts & Entertainment monitoring, asset attestations, system access certifications, and wireless usage audits.
Coordinates and supports employee lifecycle activities, including onboarding, transfers, role changes, departures, and workspace transitions.
Integrates information from multiple sources to improve processes, strengthen reporting capabilities, and support informed decision-making.
Maintains organized filing and record-management systems, ensuring business documentation is accurate, secure, and readily accessible.
Drafts, edits, and distributes professional communications, presentations, announcements, correspondence, and procedural documentation.
Manages outgoing communications and serves as a key point of contact for inquiries requiring executive office support.
Processes invoices, purchase requests, expense claims, and financial reporting activities in accordance with established policies and vendor agreements.
Coordinates complex travel arrangements, including flights, accommodations, itineraries, and related logistics.
Administers employee recognition programs, including approvals and coordination, and other recognition initiatives.
Partners with business units, Workplace Experience teams, and external vendors to support office planning, relocations, workspace changes, furniture requests, and premises-related initiatives while minimizing business disruption.
Tracks employee overtime, on-call claims, vacation schedules, absences, and resource availability in accordance with corporate policies and guidelines.
Exercises sound judgment and problem-solving skills to identify, assess, and resolve issues while balancing business needs, priorities, and risk considerations.
Operates effectively in a fast-paced environment, demonstrating accountability, adaptability, discretion, and professionalism.
Collaborates as a highly engaged team member while maintaining the ability to work independently and manage competing priorities.
Assumes additional responsibilities and special projects as required to support evolving business needs.

This role requires exceptional organizational skills, strong attention to detail, the ability to manage sensitive and confidential information, and a commitment to delivering a high standard of service and operational excellence.

Qualifications:

Typically, 5+ years of progressive experience providing executive, administrative, operational, or business support in a professional environment
Specialized knowledge from education and/or business experience
AI focused and tech savvy
Resourceful
Organized
Professional
Proactive
High energy
Team player
Verbal & written communication skills – Excellent
Organizational skills – Excellent
Collaboration & team skills – Excellent
Analytical and problem-solving skills – Excellent

Salary:

$45,000.00 - $100,000.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative, operational, and financial support to executives while managing complex calendars and departmental events. They also oversee governance activities, maintain business documentation, and act as a key liaison for strategic initiatives.

Requirements

Candidates must have at least 5 years of progressive experience in executive or administrative support roles. Strong organizational, analytical, and communication skills are required, along with a proactive and tech-savvy approach.

Skills

Administrative support
Executive support
Calendar management
Project coordination
Stakeholder management
Reporting
Data analysis
Governance
Compliance
Communication
Problem-solving
Organizational skills
Attention to detail
Time management
Financial reporting
Event planning

Benefits

Health insurance
Tuition reimbursement
Accident insurance
Life insurance
Retirement savings plans
Performance-based incentives
Discretionary bonuses

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Operational Support
Financial Reporting
Governance
Compliance
Stakeholder Management
Project Management
Calendar Management
Event Coordination
Business Metrics
Dashboards
Office Management
Workflow Optimization
Employee Lifecycle
Expense Management
Travel Logistics
Professional Communication
Risk Management
BMO Financial Group

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