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Added 10 mins ago
RP
Accounts Payable Administrator
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
We are seeking a high-volume, task-oriented Accounts Payable Administrator to join the growing finance team of a rapidly expanding EPC firm based in Calgary. Supporting a company…
Added 10 mins ago
EE
Admin. & Estimating Assistant, Construction, Empire Envelope
Empire Envelope
AB · Edmonton, AB
- Full-time
Title: Administration & Estimating Assistant, Construction
Added 41 mins ago
2L
Executive Assistant
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Toronto, ON
- Full-time
…over 13 years, the team has supported leaders in healthcare, finance, insurance, education, and other sectors to innovate and grow through expertly engineered solutions. With more than…
Added 1 hour ago
K
Partner Administrative Assistant - Audit
KPMG
Vancouver, BC
- Full-time
KPMG is looking for a Partner Administrative Assistant for our Audit practice who can provide support on a range of activities to ensure a high-quality product.
Added 1 hour ago
Adjoint·e Exécutif·ve-Executive Assistant
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Added 2 hours ago
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- Full-time
This role partners closely with field personnel, project owners, and finance teams to provide monthly insights, production reviews, and forecast accuracy for a $1.2B engineering capital…
Added 2 hours ago
B
Executive Assistant
BMO
Toronto, ON · FCP
- Full-time
Added 3 hours ago
KF
Project Coordinator
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Toronto, ON
- $85,000 to $105,000 CAD / year
- Full-time
Coordinate with Administrative Office Manager and other Project Coordinators for all expected visitors to greet guests and ensure meeting room space is available
Added 5 hours ago
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Project Management, Assistant Vice President
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- Full-time
The Project Management, Assistant Vice President (AVP) has responsibility to support the Canada CEO and Head of Canada Relationship Management (RM) by building and maintaining executive…
Added 6 hours ago
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Assistant(e) contrôleur(euse) / Assistant Controller
Genetec
Montreal, QC
- Full-time
En tant qu'assistant(e) contrôleur(euse), vous jouerez un rôle clé dans la supervision des opérations comptables, en garantissant l'intégrité financière et en accompagnant une équipe de…
Added 7 hours ago
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As an intern, you'll tackle challenging problems at the intersection of finance, technology, and data. You'll have the chance to work on creative projects like the Stripe Assistant and the…
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Toronto, ON
As an intern, you'll tackle challenging problems at the intersection of finance, technology, and data. You'll have the chance to work on creative projects like the Stripe Assistant and the…
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IS Workforce Manager (Resource Manager)
Fidelity Canada
Toronto, ON
- Full-time
The Project Governance Office (PGO) manages the portfolio of projects for Fidelity Investments Canada (FIC), focusing on prioritization efforts in order to meet FIC’s regulatory obligations…
Added 8 hours ago
PB
Office Administrator / Finance Assistant
Pacificus Biological Services Ltd.
Campbell River, BC
- Full-time
Pacificus Biological Services is looking for passionate and qualified Office Administrator/Finance Assistant to join our team at our Campbell River office. This position involves executing…
Added 9 hours ago
P
Executive & Office Services Assistant
P&H
Winnipeg, MB
- Full-time
We are seeking an Executive & Office Services Assistant to join our Corporate team at the Winnipeg Head Office. This role is responsible for providing confidential executive and board…
Added 10 hours ago
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TD Insurance, Legal Assistant III
TD
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- Full-time
Performs research, reviews and prepares documents in accordance with project objectives and in consultation with Lawyer, Law Clerk or Legal Office Manager.
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Budget and Accounting Assistant Manager (PERMANENT)
Added 21 hours ago
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Director CIB Business Management
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…model, including leadership and development of the Executive Assistant community, service standards, resource allocation, succession and best…
Added 23 hours ago
DP
Property Manager
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- $70,000 to $75,000 CAD / year
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Lead, mentor, and develop Property Administrators, Assistant Property Managers, Community Managers, Building Managers, and maintenance staff.
Added 23 hours ago
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Backend Python Developer - GenAI Focus
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Participate in scrum meetings, report on project status, and adapt to evolving regulatory requirements.
Added 23 hours ago
VF
Executive Assistant & Business Coordinator, Private Client Services
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Vancouver, BC
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…responsibility by coordinating cross-team priorities, maintaining project plans and action logs, following up on deadlines, and flagging issues requiring…
Added 1 day ago
WC
Senior Advisor to the CEO
Workers Compensation Board of Manitoba
Winnipeg, MB
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Assigns and supervises the work of the Executive Assistant(s).
Added 1 day ago
Assistant Site Superintendent and HSE Coordinator
Strategic Group
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We are seeking an Assistant Site Superintendent and HSE Coordinatorand in the multi-family residential construction industry. This role offers career growth opportunities, exposure to new…
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CG
Administrative Assistant
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Vancouver, BC
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Has at least 3 years of Administrative Assistant experience in a fast-paced professional setting, supporting a broad range of administrative and project tasks.

BMO

Executive Assistant

Toronto, ON, Canada
FCP, Canada

$45,000.00 - $100,000.00 · Full-time

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Job details

Pay: $45,000.00 - $100,000.00
Job type: Full-time
Apply by: Nov 13, 2026
Experience: Typically, 5+ years of progressive experience providing executive, administrative, operational, or business support in a professional environment
Posting language: English
Posted: Oct 30, 2026

Original job description

Application Deadline:

11/12/2026

Address:

100 King Street West

Job Family Group:

Business Management

Provides comprehensive administrative, operational, financial, and human resources support to one or more Executives and their direct reports. Serves as a trusted partner, ensuring the seamless coordination of executive priorities, daily operations, and business activities. Delivers a broad range of office management and administrative services while maintaining compliance with established processes, governance requirements, and control standards. Demonstrates sound judgment, initiative, and a continuous improvement mindset by identifying opportunities to enhance efficiency, streamline workflows, improve reporting, and support business objectives.

Key Responsibilities

Manages complex executive calendars, priorities, and day-to-day activities, including ad hoc and time-sensitive requests.
Coordinates meetings and events by scheduling appointments, managing invitations, securing meeting space, arranging resources, and ensuring seamless execution.
Leads the planning, coordination, and delivery of departmental meetings, town halls, conferences, and employee engagement events.
Provides subject matter expertise and administrative leadership for strategic initiatives, acting as a key liaison and relationship manager for assigned projects.
Builds and maintains strong partnerships with internal and external stakeholders, fostering collaboration and effective communication.
Develops, analyzes, and maintains regular and ad hoc reports, dashboards, presentations, and business metrics.
Oversees governance and compliance activities, including HGL420 reviews, Gifts & Entertainment monitoring, asset attestations, system access certifications, and wireless usage audits.
Coordinates and supports employee lifecycle activities, including onboarding, transfers, role changes, departures, and workspace transitions.
Integrates information from multiple sources to improve processes, strengthen reporting capabilities, and support informed decision-making.
Maintains organized filing and record-management systems, ensuring business documentation is accurate, secure, and readily accessible.
Drafts, edits, and distributes professional communications, presentations, announcements, correspondence, and procedural documentation.
Manages outgoing communications and serves as a key point of contact for inquiries requiring executive office support.
Processes invoices, purchase requests, expense claims, and financial reporting activities in accordance with established policies and vendor agreements.
Coordinates complex travel arrangements, including flights, accommodations, itineraries, and related logistics.
Administers employee recognition programs, including approvals and coordination, and other recognition initiatives.
Partners with business units, Workplace Experience teams, and external vendors to support office planning, relocations, workspace changes, furniture requests, and premises-related initiatives while minimizing business disruption.
Tracks employee overtime, on-call claims, vacation schedules, absences, and resource availability in accordance with corporate policies and guidelines.
Exercises sound judgment and problem-solving skills to identify, assess, and resolve issues while balancing business needs, priorities, and risk considerations.
Operates effectively in a fast-paced environment, demonstrating accountability, adaptability, discretion, and professionalism.
Collaborates as a highly engaged team member while maintaining the ability to work independently and manage competing priorities.
Assumes additional responsibilities and special projects as required to support evolving business needs.

This role requires exceptional organizational skills, strong attention to detail, the ability to manage sensitive and confidential information, and a commitment to delivering a high standard of service and operational excellence.

Qualifications:

Typically, 5+ years of progressive experience providing executive, administrative, operational, or business support in a professional environment
Specialized knowledge from education and/or business experience
AI focused and tech savvy
Resourceful
Organized
Professional
Proactive
High energy
Team player
Verbal & written communication skills – Excellent
Organizational skills – Excellent
Collaboration & team skills – Excellent
Analytical and problem-solving skills – Excellent

Salary:

$45,000.00 - $100,000.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative, operational, and financial support to executives while managing complex calendars and departmental events. They also oversee governance activities, maintain business documentation, and act as a key liaison for strategic initiatives.

Requirements

Candidates must have at least 5 years of progressive experience in executive or administrative support roles. Strong organizational, analytical, and communication skills are required, along with a proactive and tech-savvy approach.

Skills

Administrative support
Executive support
Calendar management
Project coordination
Stakeholder management
Reporting
Data analysis
Governance
Compliance
Communication
Problem-solving
Organizational skills
Attention to detail
Time management
Financial reporting
Event planning

Benefits

Health insurance
Tuition reimbursement
Accident insurance
Life insurance
Retirement savings plans
Performance-based incentives
Discretionary bonuses

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Operational Support
Financial Reporting
Governance
Compliance
Stakeholder Management
Project Management
Calendar Management
Event Coordination
Business Metrics
Dashboards
Office Management
Workflow Optimization
Employee Lifecycle
Expense Management
Travel Logistics
Professional Communication
Risk Management
BMO Financial Group

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