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Added 10 days ago
Canada Impact+ Emerging Leader in Multiparametric Physiologic Metabolism
University of British Columbia
Vancouver, BC · UBCV | Life Sciences Centre (LSC)
Full-time
…hold a full-time, tenure-stream appointment at the rank of Assistant Professor at…
Added 10 days ago
Office Assistant 3 (Enforcement Services): Full-time Permanent
City of Wetaskiwin
Wetaskiwin, AB
Full-time
Conveniently located only 35 minutes south of Edmonton and 55 minutes north of Red Deer, the City of Wetaskiwin provides all the amenities and quality of life of an urban-rural center.
Added 10 days ago
Canada Impact+ Emerging Leader in AI-based Protein Modeling and Design
University of British Columbia
Vancouver, BC · UBCV | Michael Smith Laboratories (MSL)
Full-time
…and Design. This is a tenure-track appointment at the rank of Assistant Professor, jointly appointed in MSL and BMB, with an anticipated start date no later than July 1,…
Added 10 days ago
Pharmacy Assistant
Neighbourly Pharmacy
Kingston, ON
Neighbourly Pharmacy is looking for a Full-Time Pharmacy Assistant to join our team at Lovell Drugs - KOPI Compounding Center in Kingston, Ontario.
Added 9 days ago
Canada Impact+ Emerging Leader in AI-based Protein Modeling and Design
The University of British Columbia
Vancouver, BC
Full-time
…and Design. This is a tenure-track appointment at the rank of Assistant Professor, jointly appointed in MSL and BMB, with an anticipated start date no later than July 1,…
Added 9 days ago
Store Manager-Pandora @ The Amazing Brentwood
Pandora
Burnaby, BC
Full-time
The Store Manager will be the ultimate Pandora Fan. As the Store Manager, you will fully immerse yourself in our brand, culture, product whilst taking immense pride in delivering…
Added 9 days ago
Retail Assistant Store Manager-REGENT MALL
Bath & Body Works
Fredericton, NB
$22.75 to $28.55 USD / hour
Full-time
As an Assistant Store Manager, you will have the opportunity to work in partnership with the Store Manager to develop outstanding associates, deliver exceptional and consistent customer…
Added 9 days ago
Store Manager-Pandora @ The Amazing Brentwood
Pandora
Burnaby, BC
Full-time
The Store Manager will be the ultimate Pandora Fan. As the Store Manager, you will fully immerse yourself in our brand, culture, product whilst taking immense pride in delivering…
Added 10 days ago
Executive Assistant
BMO
Toronto, ON · FCP
Full-time
…business strategies across the organization. The Executive Assistant plays an important role in managing recognition programs, coordinating leadership processes, facilitating approvals, and…
Added 11 days ago
Regular Part-Time Cashiers
District of Sparwood
Sparwood, BC
Part-time
Reporting to the Community Services Assistant the Regular Part-Time Cashier undertakes general office, clerical, and cashiering duties at the Sparwood Leisure Centre. They complete program…
Added 11 days ago
Supervisor, Aquatics - Winter - Part-time
Blue Mountain Resort
The Blue Mountains, ON
Part-time
Reporting to the Assistant Manager of Aquatics, this position is responsible for supervising the pool areas and services provided to guests in a safe, efficient and cost-effective manner…
Added 12 days ago
Canada Impact+ Emerging Leader in Computational Oncology
University of British Columbia
Vancouver, BC · VCH | Vancouver General Hospital - Gordon and Leslie Diamond Health Care Centre (VGHHCC)
Full-time
…hold a full-time, tenure-stream appointment at the rank of Assistant Professor at…
Added 12 days ago
Supervisor, Aquatics - Winter - Part-time
Alterra
The Blue Mountains, ON · Blue Mountain Resort LP
Part-time
Reporting to the Assistant Manager of Aquatics, this position is responsible for supervising the pool areas and services provided to guests in a safe, efficient and cost-effective manner…
Added 11 days ago
Canada Impact+ Emerging Leader in Computational Oncology
The University of British Columbia
Vancouver, BC
Full-time
…hold a full-time, tenure-stream appointment at the rank of Assistant Professor at…
Added 11 days ago
Manager, Support Center Operations (B2B)
Avetta, LLC
Calgary, AB
The Manager, Support Operations provides resource and support services to all operations group within the Global Customer Support organization. This role is responsible for coordinating…
Added 11 days ago
CAN- Assistant Operations Manager- Logistics - Vancouver Branch
Encore Global
Vancouver, BC
Full-time
Ensure the efficient and effective execution of events through the supervision of personnel, management of equipment, and attention to customer service.
Added 12 days ago
Asst Store Mgr - Service
Williams-Sonoma
Brossard, QC
Full-time
Overview of the Assistant Manager of Sales and Service role
Added 13 days ago
Customer Service Representative
FCT
Oakville, ON
Full-time
Minimum one year of customer service experience in a call center environment
Added 12 days ago
Assistant General Manager
KidStrong of Alberta
AB · Calgary, AB
$45,000 to $65,000 CAD / year
Full-time
Job Title: KidStrong Assistant General Manager
Added 13 days ago
Implementation Manager (INTERNAL APPLICANTS ONLY)
Minga
Kelowna, BC
Full-time
…trained, working product fast and smoothly. The Implementation Manager at Minga owns everything from the sales handoff call to the go-live sign-off. Once the school/district is live and the…
Added 22 days ago
Senior Financial Services Representative - Lynn Creek
Vancity
North Vancouver, BC
Full-time
This is a Full-time, Permanent role located at Lynn Creek Community Branch (Branch 46). You will report directly to the Assistant Branch Manager.
Added 18 days ago
Operations Supervisor-Midtown
Victoria’s Secret & Co.
Saskatoon, SK
Full-time
…execution and store readiness. This role reports to the Store Manager or Assistant Store Manager, as…
Added 19 days ago
Responsable du service client / Customer Care Manager (Bilingual French-English)
LGM Financial Services
Laval, QC
Full-time
…data-testid="conversation-turn-16" data-scroll-anchor="true" data-turn="assistant">À propos de…
Added 1 month ago
Retail Assistant Store Manager-NEW SUDBURY CENTRE
Bath & Body Works
Sudbury, ON · Greater Sudbury, ON
$22.75 to $28.55 USD / hour
Full-time
As an Assistant Store Manager, you will have the opportunity to work in partnership with the Store Manager to develop outstanding associates, deliver exceptional and consistent customer…
Added 20 days ago
Retail Assistant Store Manager-PROMENADES ST BRUNO
Bath & Body Works
Saint-Bruno, QC
$26.25 to $32.95 USD / hour
Full-time
As an Assistant Store Manager, you will have the opportunity to work in partnership with the Store Manager to develop outstanding associates, deliver exceptional and consistent customer…

BMO

Executive Assistant

Toronto, ON, Canada
FCP, Canada

Pay: $45,000.00 - $100,000.00
Job type: Full-time
Apply by: Oct 2, 2026
Posting language: English
Posted: Sep 17, 2026

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Original job description

Application Deadline:

10/01/2026

Address:

100 King Street West

Job Family Group:

Business Management

This Executive Assistant opportunity is ideal for a highly organized, adaptable professional who thrives in a dynamic, fast-paced environment where priorities can shift quickly and no two days are the same. Supporting a senior executive and several members of the leadership team, the role serves as a critical partner in managing complex calendars, coordinating competing priorities, and ensuring seamless executive operations. Success requires exceptional attention to detail, sound judgment, discretion, and the ability to confidently navigate ambiguity while staying one step ahead in a constantly evolving environment.

Beyond executive support, this role offers unique exposure to enterprise-wide initiatives, senior leadership, and key business strategies across the organization. The Executive Assistant plays an important role in managing recognition programs, coordinating leadership processes, facilitating approvals, and supporting special projects throughout the year. Working closely with a respected and approachable executive who values collaboration, trust, and work-life balance, the successful candidate will have the opportunity to build meaningful relationships across the bank, gain insight into high-profile strategic priorities, and expand their professional network among some of the organization's most senior leaders and Executive Assistants. For someone who enjoys building connections, influencing outcomes, and being at the center of organizational activity, this is an exciting and rewarding career opportunity.

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
Builds effective relationships with internal/external stakeholders.
Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
Gathers and formats data into regular and ad-hoc reports, and dashboards.
Leads the planning, coordinating and implementing department events.
Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
Provides input into the planning and implementation of administrative programs.
Coordinates and monitors budgets and reporting on results vs. budget.
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
Makes travel arrangements, booking flight/hotel reservations as needed.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
Collaborates with internal and external stakeholders in order to deliver on business objectives.
Organizes work information to ensure accuracy and completeness.
Focus may be on a business/group.
Thinks creatively and proposes new solutions.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Works mostly independently.
Broader work or accountabilities may be assigned as needed.
Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.

Qualifications:

Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
Specialized knowledge from education and/or business experience.
Verbal & written communication skills - In-depth.
Collaboration & team skills - In-depth.
Analytical and problem solving skills - In-depth.
Influence skills - In-depth.

Salary:

$45,000.00 - $100,000.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative and operational support to senior executives, managing complex calendars and coordinating strategic initiatives. They also facilitate business processes, analyze data for reporting, and foster relationships across the organization to ensure efficient operations.

Requirements

Candidates must have at least 7 years of relevant experience in an administrative or professional support function with progressive responsibility. A post-secondary degree in a related field is required, along with strong analytical, communication, and problem-solving skills.

Skills

Administrative support
Calendar management
Data analysis
Reporting
Budget coordination
Communication
Collaboration
Problem solving
Influence
Event planning
Project support
Relationship management
Strategic planning
Documentation
Expense management
Mentoring

Benefits

Health insurance
Tuition reimbursement
Accident insurance
Life insurance
Retirement savings plans

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Business Management
Calendar Management
Strategic Initiatives
Data Analysis
Reporting
Budgeting
Event Coordination
Relationship Management
Risk Management
Financial Administration
Human Resources Administration
Stakeholder Management
Office Operations
Project Support
Mentoring
Communication
Problem Solving
Influence
Expense Reporting
Travel Arrangements
Inventory Management
Policy Compliance
Dashboards
Documentation
Professional Development
Collaboration
Strategic Planning
Operational Efficiency

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