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Added 6 days ago
Operations Manager (Mandatory Travel)
Scandinavian Building Services
Regina, SK
Full-time
Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta…
Added 2 months ago
Future Talent Pipeline - Food Service & Hospitality
Shannex Incorporated
Mississauga, ON
Part-time
We are building a pipeline of qualified and passionate Food Service & Hospitality professionals (Cooks, Dishwashers, Servers, Dietary Aides, Housekeepers) who are interested in future…
Added 11 days ago
Lot Attendant - St. James Volkswagen
AutoCanada Inc.
Winnipeg, MB
$16 to $17 CAD / hour
Full-time
our success, building long-lasting, trust-based relationships with customers
Added 10 days ago
Pouch Assistant - Lachine (Montreal)
ePac Flexible Packaging
Montreal, QC
$22 CAD / hour
Full-time
Faire des recommandations au personnel de supervision et de direction pour améliorer la production en termes d’efficacité et de flux de travail.
Added 1 month ago
Housekeeper Casual
Compass Group Canada
Burnaby, BC
Part-time
You will be responsible for performing light cleaning duties that maintain the establishment in a clean and orderly manner.
Added 2 days ago
Housekeeper Part Time
Compass Group Canada
Hamilton, ON
Part-time
You will be responsible for performing light cleaning duties that maintain the establishment in a clean and orderly manner.
Added 4 days ago
Temporary Assistant Caretaker (#045-AO)
Pembina Trails School Division
Winnipeg, MB
Full-time
BASIC FUNCTION: The Assistant Caretaker is responsible for the routine cleaning, comfort and safety of the school’s physical facilities. The Assistant Caretaker provides assistance to the…
Added 1 day ago
Office Manager
SYSTRA Canada
Toronto, ON
Full-time
…solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a…
Added 1 day ago
LOGISTICS ASSISTANT - PART-TIME (25H/WEEK) - LONDON - ON-SITE
GreenShield
Mississauga, ON
$43,721 to $68,706 CAD / year
We’re noble challengers, purposefully building a better way and we need the best people to help us create a more holistic approach that takes care of the mind and body.
Added 2 days ago
LOGISTICS ASSISTANT - PART-TIME (25H/WEEK) - LONDON ON-SITE
Green Shield Canada
London, ON
Part-time
We’re noble challengers, purposefully building a better
Added 2 days ago
Office Manager
SYSTRA
Toronto, ON
Full-time
…solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a…
Added 1 day ago
Vehicle Logistics Coordinator - 401 Dixie Hyundai
AutoCanada Inc.
Mississauga, ON
Full-time
Our dealership Team Members are at the heart of our success, building long-lasting, trust-based relationships with customers across Canada. Our national network provides opportunities and…
Added 1 day ago
HR & Office Administrator
Planisware
Montreal, QC
Full-time
Manage relationships with office vendors and building management (cleaning services, maintenance, deliveries)
Added 1 day ago
Vehicle Logistics Coordinator - 401 Dixie Hyundai
AutoCanada
Mississauga, ON
Full-time
Our dealership Team Members are at the heart of our success, building long-lasting, trust-based relationships with customers across Canada. Our national network provides opportunities and…
Added 2 days ago
Maintenance Manager
Optima Living
Surrey, BC
Full-time
Reporting to the General Manager, the Maintenance Manager oversees the safe and efficient operation of all building systems, equipment, and infrastructure within the community. This role…
Added 1 day ago
Part-Time Concierge
Minto
Ottawa, ON
Part-time
The Concierge is responsible for maintaining best in class customer service with our residents/visitors in the building.
Added 1 day ago
Food Safety Supervisor
Bimbo Bakehouse
Concord, ON
Contract
Maintaining facility MCS (Master Cleaning Schedule) frequent reviewing and updating tasks based on internal and external audit findings.
Added 1 day ago
Chemistry Technician
Mérieux NutriSciences - North America
Markham, ON
$19 to $21 CAD / hour
Full-time
Assist other departmental personnel with analysis tasks so that testing can proceed according to specified time limits.
Added 3 days ago
Mine Security Supervisor
Securiguard Services Ltd.
Prince George, BC
Full-time
Housekeeping - sheet changing and room cleaning
Added 2 days ago
Administrative Support Clerk, Mental Health and Substance Use Services
Fraser Health
Surrey, BC
Full-time
…such as correspondence, reports, minutes, directories, and personnel information by performing duties such as creating and labeling files, developing forms, indexing materials and…
Added 2 days ago
Administrative Support Clerk, Mental Health and Substance Use Services
Fraser Health Authority
Surrey, BC
$26.42 to $28.25 CAD / hour
Full-time
…such as correspondence, reports, minutes, directories, and personnel information by performing duties such as creating and labeling files, developing forms, indexing materials and…
Added 2 days ago
Responsable des services d’entretien / Custodial Lead
CBRE
Mirabel, QC
Full-time
Provide daily cleaning support to areas of the building designated by the supervisor.
Added 4 days ago
Housekeeper, Temporary Full Time
Compass Group Canada
Richmond, BC
Full-time
As one of our Housekeepers you will be responsible for performing light cleaning duties that maintain the establishment in a clean and orderly manner.
Added 4 days ago
Administrative Support Clerk, Mental Health and Substance Use Services - White Rock
Fraser Health
White Rock, BC
…such as correspondence, reports, minutes, directories, and personnel information by performing duties such as creating and labeling files, developing forms, indexing materials and…
Added 2 days ago
Service Porter
AutoCanada Inc.
Sherwood Park, AB
Up to $17 CAD / hour
Full-time
Our dealership Team Members are at the heart of our success, building long-lasting, trust-based relationships with customers across Canada. Our national network provides opportunities and…

BMT

Office Coordinator

309-311 Legget Drive, Ottawa, ON, K2K 1Z8, Canada

Pay: $45,000 to $47,000 CAD / year
Job type: Part-time
Experience: Minimum 5 years of experience in facilities management, office administration, or a related role.
Posting language: English
Posted: Sep 10, 2026

Apply About employer

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Original job description

Office Coordinator

Department: Facilities/HSEQ

Employment Type: Part Time

Location: Canada

Reporting To: Chris Tokarchuk

Compensation: CA$45,000 - CA$47,000 / year

Description

Job Title: Office Coordinator
Location: Victoria, BC

Employment Type: Permanent, Part-Time (Three Days a Week)
Annual Salary Range: $45,000 - $47,000

About BMT
BMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognizing their pivotal role in achieving our business purpose. Learn more about BMT at www.bmt.org.

Position Summary
The Office Coordinator serves as a key member of the Administration team, ensuring a seamless office experience for employees, visitors, contractors, and business partners while providing administrative, facilities, and operational support across the organization.

Working closely with team members, this individual coordinates office operations, facilities management, technology support, vendor relationships, company initiatives, and workplace events. The role contributes to operational excellence through proactive problem-solving, process improvement, cost management, and a strong commitment to employee experience, health and safety, and environmental sustainability.

Key Responsibilities

Facilities & Office Operations

Manage office and light industrial facilities through effective coordination of external contractors, vendors, and landlord services to ensure facilities are maintained to corporate standards.
Oversee facilities maintenance activities, including HVAC, electrical, plumbing, janitorial services, landscaping, snow removal, waste management, and other building-related services.
Serve as the primary liaison with landlords, service providers, and contractors to ensure planned and unplanned maintenance activities are completed efficiently and effectively.
Coordinate office space planning, workstation allocation, office moves, and workplace layout changes.
Monitor office operating expenses and support facilities budgeting, cost control, and invoice processing.
Promote environmentally sustainable workplace practices through waste reduction, recycling initiatives, energy conservation efforts, and responsible procurement.
Ensure the facility, workspaces, desks, and kitchen areas remain clean, organized, and well-maintained.
Ensure bulletin boards are current, organized, and updated with relevant information.

Technology Coordination

Coordinate with managed IT coordinator to support office technology needs.
Serve as the primary liaison between employees and IT coordinator to facilitate the timely resolution of technical issues.
Coordinate technology setup for new hires and office relocations, including workstations, telecommunication equipment, printers, and audiovisual systems.
Assist with inventory tracking and management of office technology assets.
Support meeting room technology and ensure equipment is functioning properly.

Employee Experience

Serve as a primary point of contact for employees, visitors, vendors, and business partners, ensuring a professional and welcoming office environment.
Coordinate visitor access, meeting room bookings, and office hospitality services.
Participate in employee onboarding and offboarding processes, including workspace setup, building access, office equipment coordination, and orientation support of office and IT.

Health, Safety & Security

Coordinate workplace health and safety activities and support compliance with applicable occupational health and safety regulations.
Participate in workplace inspections, emergency preparedness planning, incident reporting, and corrective action follow-up.
Maintain and communicate emergency procedures and coordinate emergency response resources.
Coordinate office security measures, including access cards, key management, visitor protocols, and liaison with building security personnel.
Support security clearance administration and related documentation, as required.

Vendor & Administrative Support

Manage vendor relationships and maintain high service standards from all external providers.
Maintain office policies, procedures, vendor contracts, facilities records, and operational documentation.
Order and manage office supplies, kitchen supplies, cleaning materials, and other workplace necessities.
Organize company meetings, training sessions, employee events, lunches, and other office activities.
Prepare shipments, courier packages, and related documentation as required.
Perform general administrative duties and special projects as assigned.

Continuous Improvement

Identify opportunities to improve office processes, service delivery, workplace experience, and operational efficiency.
Develop and maintain standardized procedures to support business continuity and operational excellence.
Recommend improvements that enhance workplace functionality, employee productivity, and cost effectiveness.

Skills, Knowledge and Expertise

Education & Experience

Minimum 5 years of experience in facilities management, office administration, or a related role.
Demonstrated experience coordinating contractors, vendors, and external service providers.
Experience managing facilities in both office and light industrial environments preferred.
Experience processing invoices and controlling operational costs.
Experience supporting workplace technology and coordinating IT service is considered an asset.

Knowledge & Skills

Strong knowledge of facilities management principles and contractor coordination.
Familiarity with Occupational Health and Safety legislation and workplace safety best practices.
Excellent organizational, time management, and prioritization skills.
Strong interpersonal and customer service skills with the ability to build effective working relationships.
Strong written and verbal communication skills.
Ability to manage multiple priorities while maintaining accuracy, professionalism, and attention to detail.
Strong problem-solving and continuous improvement mindset.
Proficiency with Microsoft 365 applications including Outlook, Teams, Word, Excel, and PowerPoint.

Other Requirements

Ability to obtain and maintain required Security Clearance.
Ability to occasionally lift and move office supplies and equipment up to 25 lbs.

Work Environment

Part-time, on-site role requiring attendance in the office three (3) days per week.
Regular interaction with employees, contractors, vendors, building management, and visitors.

Why Work For Us?

At BMT we believe in hiring the best talent, from diverse backgrounds, as this introduces new ideas to the team and our customers. We believe in a cooperative and collaborative work environment and support and encourage career growth.

The successful candidate will receive a competitive salary commensurate with skill, ability and experience, as well as a comprehensive benefit package including:

Employee and Family Assistance program
Parental/Maternity leave top-up program
RRSP or TFSA matching program
Training and development opportunities
Employee recognition program
Employee referral program

BMT is committed to employment equity, to eliminating discrimination and encouraging diversity amongst its workforce. Accommodations are available on request for candidates taking part in all aspects of the selection process. Candidates selected for an interview will be contacted.

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More about this job

Responsibilities

The Office Coordinator manages facilities, office operations, and vendor relationships to ensure a seamless and safe workplace environment. They also provide administrative support, coordinate technology needs, and assist with employee onboarding and health and safety compliance.

Requirements

Candidates must have a minimum of 5 years of experience in facilities management or office administration. Proficiency in Microsoft 365 and knowledge of occupational health and safety legislation are required.

Skills

Facilities management
Office administration
Contractor coordination
Vendor management
Occupational health and safety
Budgeting
Invoice processing
Technology support
Inventory management
Problem-solving
Communication
Organizational skills
Time management
Microsoft 365
Customer service

Benefits

Employee and family assistance program
Parental/maternity leave top-up program
RRSP or TFSA matching program
Training and development opportunities
Employee recognition program
Employee referral program

Visa sponsorship

Not detected in the job text

Hiring contact

Chris Tokarchuk

Keywords

Facilities Management
Office Administration
HSEQ
Vendor Management
Contractor Coordination
Occupational Health and Safety
Budgeting
Invoice Processing
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
Inventory Management
Emergency Preparedness
Security Clearance
Sustainability
Waste Management
Facility Maintenance

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