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Added 1 min ago
MG
Gestionnaire, Maintenance / Manager, Maintenance
Medicom Group
Montreal, QC
- Full-time
Maîtriser la gestion administrative d'une équipe (planning, gestion des absences, feuilles de temps, etc.).
Added 1 min ago
SA
Simon & Schuster Canada Internships (4)
Simon and Schuster Books
Toronto, ON
- Volunteer
Responsibilities: As a sales intern you will gain hands-on professional experience with day-to-day reporting, sales pitches, forecasting, creating catalogues, and administrative tasks, as…
Added 1 min ago
AE
Underground Emergency Response Specialist
Agnico Eagle Mines Limited
Cochrane, ON
- Full-time
…Underground Department. You will undertake day-to-day operational, administrative, and supervisory responsibilities associated with the training programs put in place by the Emergency…
Added 1 min ago
TG
Audio Visual Support Intern
TMX Group
Toronto, ON
- $20 to $23 CAD / hour
- Full-time
AI Exploration: Explore Google Gemini to automate administrative tasks, streamline event workflows, or improve AV troubleshooting documentation within GTS.
Added 1 min ago
SI
Operations Associate
Stalwart Insurance Group
Vancouver, BC
- Full-time
You are a strong communicator. Your writing and speaking are polished and professional, so your message lands clearly every time.
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MP
Donor Relations Coordinator
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Vancouver, BC
- Part-time
Support the Development Team with donor relations and event-related administrative and coordination tasks as needed
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CH
Administrateur de bureau
Cardinal Health Canada
Dorval, QC
- Full-time
Added 1 min ago
S
In Store Bakery - Clerk Department Second Bakery
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New Glasgow, NS
- Full-time
Provide customers with friendly and professional service. Fulfill duties for all areas of the Bakery Department. Supervise the Bakery Department and staff in the absence of the Bakery…
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S
Pharmacy Assistant - FT
Sobeys
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
…expectations. We are looking for friendly, knowledgeable, and professional individuals to join our team who will make meeting the health needs of our patients their top…
Added 1 min ago
1
Dental Receptionist - Appletree Dental for Kids North York
123Dentist
Toronto, ON · North York, ON
- $20 to $25 CAD / hour
- Full-time
1 year of administrative experience is required
Added 1 min ago
UO
Governance Specialist, University Secretariat
University of Calgary
Calgary, AB
- Full-time
Serve as a senior administrative resource, providing decision support and advice on protocol, precedent, and procedure.
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ES
Project Assistant
ENTRUST Solutions Group
Calgary, AB
- Full-time
High school diploma or equivalent; Administrative Professional college certificate preferred.
Added 1 min ago
EC
Program Coordinator (Contract)
ECO Canada
Calgary, AB
- Contract
…research - we champion the end-to-end career of an environmental professional. We work with the federal, provincial, and municipal governments in all Canadian regions to support economic…
Added 1 min ago
SI
Executive Coordinator
Stalwart Insurance Group
Vancouver, BC
- Full-time
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Office Manager - Brant Smiles Family Dentistry
123Dentist
Brantford, ON
- $70,000 to $80,000 CAD / year
- Full-time
…working harmonies between the front desk office and dental professional…
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École primaire Lord Aylmer – Directeur(trice) adjoint(e) d’école / Vice-Principal – Replacement (35 hours / 35 heures)
Western Quebec School Board
Gatineau, QC
- Contract
…de soutien et l'excellence professionnelle, pédagogique et administrative. Nous encourageons donc les candidatures des Autochtones, ainsi que celles des autres groupes racialisés, des…
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Provide front-line supervision and administrative support for the location. Primarily responsible for the assignment of work to non-exempt personnel, as well as the attainment of daily…
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Indigenous Recruitment Specialist, Nîsôhkamâtotân Centre
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
In addition to coordination responsibilities, positions include administrative and communication duties and may perform lead‑hand or limited supervisory functions. Positions may also…
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ScotiaMcLeod Administrative Associate - London, ON
Scotia Wealth Management
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- Full-time
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by…
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Data and Insights Analyst
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
Owns assigned data analysis and reporting requests from programs, schools, and central administrative departments, from requirements through to tested, deployed output.
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Accounting Assistant - Accounts Payable
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AB · Edmonton, AB
- Full-time
…competitive compensation and benefits packages, as well as professional development opportunities and a flexible schedule. If you are a motivated individual with a passion for numbers and a…
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Junior Specialist, Real Estate Transactions (T & I) (Telework/Hybrid)
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- Full-time
As our Junior Specialist, Real Estate Transactions, you provide core operational, analytical and administrative support to the Real Estate Transactions team. Operating with a high degree of…
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UO
Communications Specialist
University of British Columbia
Vancouver, BC · UBCV | School of Population & Public Health (SPPH)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Faculty of Medicine - comprised of approximately 2,700 administrative support, technical/research and management and professional staff, as well approximately 600 full-time academic and…
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Customer Experience Associate - Côte-Saint-Luc
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Added 1 min ago
Certified Dental Assistant (Peterborough)
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BMT

Office Coordinator

Victoria, BC, Canada

$45,000 to $47,000 CAD / year · Part-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $45,000 to $47,000 CAD / year
Job type: Part-time
Apply by: Dec 3, 2026
Experience: Minimum 5 years of experience in facilities management, office administration, or a related role.
Posting language: English
Posted: Nov 3, 2026

Original job description

Department: Facilities/HSEQ

Location: CAN - Victoria

Compensation: CA$45,000 - CA$47,000 / year

Description

Description

Job Title: Office Coordinator

Location: Victoria, BC

Employment Type: Permanent, Non-Exempt (Hourly position), Part-Time (Three Days a Week)

Annual Salary Range: $45,000 - $47,000

About BMT

BMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognizing their pivotal role in achieving our business purpose. Learn more about BMT at www.bmt.org.

Position Summary

The Office Coordinator serves as a key member of the Administration team, ensuring a seamless office experience for employees, visitors, contractors, and business partners while providing administrative, facilities, and operational support across the organization.

Working closely with team members, this individual coordinates office operations, facilities management, technology support, vendor relationships, company initiatives, and workplace events. The role contributes to operational excellence through proactive problem-solving, process improvement, cost management, and a strong commitment to employee experience, health and safety, and environmental sustainability.

Key Responsibilities

Facilities & Office Operations

Manage office and light industrial facilities through effective coordination of external contractors, vendors, and landlord services to ensure facilities are maintained to corporate standards.
Oversee facilities maintenance activities, including HVAC, electrical, plumbing, janitorial services, landscaping, snow removal, waste management, and other building-related services.
Serve as the primary liaison with landlords, service providers, and contractors to ensure planned and unplanned maintenance activities are completed efficiently and effectively.
Coordinate office space planning, workstation allocation, office moves, and workplace layout changes.
Monitor office operating expenses and support facilities budgeting, cost control, and invoice processing.
Promote environmentally sustainable workplace practices through waste reduction, recycling initiatives, energy conservation efforts, and responsible procurement.
Ensure the facility, workspaces, desks, and kitchen areas remain clean, organized, and well-maintained.
Ensure bulletin boards are current, organized, and updated with relevant information.

Technology Coordination

Coordinate with managed IT coordinator to support office technology needs.
Serve as the primary liaison between employees and IT coordinator to facilitate the timely resolution of technical issues.
Coordinate technology setup for new hires and office relocations, including workstations, telecommunication equipment, printers, and audiovisual systems.
Assist with inventory tracking and management of office technology assets.
Support meeting room technology and ensure equipment is functioning properly.

Employee Experience

Serve as a primary point of contact for employees, visitors, vendors, and business partners, ensuring a professional and welcoming office environment.
Coordinate visitor access, meeting room bookings, and office hospitality services.
Participate in employee onboarding and offboarding processes, including workspace setup, building access, office equipment coordination, and orientation support of office and IT.

Health, Safety & Security

Coordinate workplace health and safety activities and support compliance with applicable occupational health and safety regulations.
Participate in workplace inspections, emergency preparedness planning, incident reporting, and corrective action follow-up.
Maintain and communicate emergency procedures and coordinate emergency response resources.
Coordinate office security measures, including access cards, key management, visitor protocols, and liaison with building security personnel.
Support security clearance administration and related documentation, as required.

Vendor & Administrative Support

Manage vendor relationships and maintain high service standards from all external providers.
Maintain office policies, procedures, vendor contracts, facilities records, and operational documentation.
Order and manage office supplies, kitchen supplies, cleaning materials, and other workplace necessities.
Organize company meetings, training sessions, employee events, lunches, and other office activities.
Prepare shipments, courier packages, and related documentation as required.
Perform general administrative duties and special projects as assigned.

Continuous Improvement

Identify opportunities to improve office processes, service delivery, workplace experience, and operational efficiency.
Develop and maintain standardized procedures to support business continuity and operational excellence.
Recommend improvements that enhance workplace functionality, employee productivity, and cost effectiveness.

Education, Skills, Knowledge & Expertise

Education & Experience

Minimum 5 years of experience in facilities management, office administration, or a related role.
Demonstrated experience coordinating contractors, vendors, and external service providers.
Experience managing facilities in both office and light industrial environments preferred.
Experience processing invoices and controlling operational costs.
Experience supporting workplace technology and coordinating IT service is considered an asset.

Knowledge & Skills

Strong knowledge of facilities management principles and contractor coordination.
Familiarity with Ontario Occupational Health and Safety legislation and workplace safety best practices.
Excellent organizational, time management, and prioritization skills.
Strong interpersonal and customer service skills with the ability to build effective working relationships.
Strong written and verbal communication skills.
Ability to manage multiple priorities while maintaining accuracy, professionalism, and attention to detail.
Strong problem-solving and continuous improvement mindset.
Proficiency with Microsoft 365 applications including Outlook, Teams, Word, Excel, and PowerPoint.

Other Requirements

Ability to occasionally lift and move office supplies and equipment up to 25 lbs.

Work Environment

Part-time, on-site role requiring attendance in the office three (3) days per week.
Regular interaction with employees, contractors, vendors, building management, and visitors.

Why Work For Us?

At BMT we believe in hiring the best talent, from diverse backgrounds, as this introduces new ideas to the team and our customers. We believe in a cooperative and collaborative work environment and support and encourage career growth.

The Successful Candidate Will Receive a Competitive Salary Commensurate With Skill, Ability And Experience, As Well As a Comprehensive Benefit Package Including

Employee and Family Assistance program
Parental/Maternity leave top-up program
RRSP or TFSA matching program
Training and development opportunities
Employee recognition program
Employee referral program

BMT is committed to employment equity, to eliminating discrimination and encouraging diversity amongst its workforce. Accommodations are available on request for candidates taking part in all aspects of the selection process. Candidates selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Coordinate office and light industrial facilities, maintenance, vendors, budgets, technology support, and workplace logistics. Support employee experience, onboarding, health and safety, security, office events, and continuous improvement.

Requirements

Requires at least five years of experience in facilities management, office administration, or a related role, including coordinating contractors and service providers; experience in office and light industrial facilities is preferred. Candidates should have strong facilities, organizational, communication, customer service, and problem-solving skills, proficiency with Microsoft 365, and the ability to occasionally lift up to 25 pounds.

Skills

Facilities Management
Office Administration
Contractor And Vendor Coordination
Cost Control
Invoice Processing
Workplace Technology Coordination
Occupational Health And Safety
Emergency Preparedness
Security Coordination
Space Planning
Customer Service
Organization And Prioritization
Problem-Solving
Process Improvement
Microsoft 365
Written And Verbal Communication

Benefits

Employee And Family Assistance Program
Parental/Maternity Leave Top-Up Program
RRSP Or TFSA Matching Program
Training And Development Opportunities
Employee Recognition Program
Employee Referral Program

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Office Administration
Contractor Coordination
Vendor Management
Facilities Maintenance
HVAC
Electrical Systems
Plumbing
Janitorial Services
Landscaping
Waste Management
Space Planning
Facilities Budgeting
Invoice Processing
Sustainable Workplace Practices
IT Coordination
Technology Asset Management
Microsoft 365
Employee Onboarding
Occupational Health And Safety
Workplace Inspections
Emergency Preparedness
Incident Reporting
Security Clearance Administration
Access Control
Business Continuity
Process Improvement
Office Supplies
Meeting Room Technology

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