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Added 2 mins ago
TG
CLEANING ASSISTANT (15 HOURS)
The GORSE Academies Trust
Morley, AB
- Internship
The ability to safely handle and use potentially hazardous cleaning materials in the process of general cleaning.
Added 2 mins ago
QH
Registered Nurse (RN) - Belleville Emergency Room
Quinte Health
Belleville, ON
- Full-time
…including classroom & mentoring one on one with a preceptor. As a member of our team, you will have ongoing learning opportunities to expand your knowledge in an environment that is fast…
Added 2 mins ago
TG
CLEANING ASSISTANT (20 HOURS)
The GORSE Academies Trust
Morley, AB
- Internship
The ability to safely handle and use potentially hazardous cleaning materials in the process of general cleaning.
Added 2 mins ago
MG
HELP Externs
Michael Garron Hospital
Toronto, ON
- Temporary
The HELP Extern is an integral member of the healthcare team working in the capacity of an unregulated care provider within the inpatient units at MGH.
Added 2 mins ago
QH
Registered Nurse (RN) - Belleville Emergency Room
Quinte Health
Belleville, ON
- Full-time
…including classroom & mentoring one on one with a preceptor. As a member of our team, you will have ongoing learning opportunities to expand your knowledge in an environment that is fast…
Added 2 mins ago
DE
Casual Courier Driver/Warehouse
DHL Express
Richmond, BC
- Full-time
DHL Express is committed to maintaining an environment that empowers every team member to make the greatest possible impact on our business. Our corporate culture is about personal…
Added 2 mins ago
FC
Lowbed / Winch Truck Driver
Falcon Camp Services Inc.
BC · British Columbia, Canada
- Full-time
…hauling skidded & frame less camp units as well as equipment, general freight, materials &…
Added 2 mins ago
CA
Director of First Impressions (Front Desk)
Cherish at Central Park
Langford, BC
- Full-time
…welcoming face and heart of our community. Every resident, family member, visitor, and team member who walks through our doors will experience your warmth, professionalism, and genuine…
Added 17 mins ago
PC
Indirect Tax, Recovery Data Analytics
PwC Canada
Vancouver, BC
- Full-time
Leading the extraction, transformation and analysis of large client data sets (accounts payable and general ledger data) from ERP systems such as SAP, Oracle and Microsoft Dynamics to…
Added 17 mins ago
VC
Clinical Dietitian
Vancouver Coastal Health
Powell River, BC
- $43.23 to $53.96 CAD / hour
- Other
General knowledge of Trauma Informed Practice and Harm Reduction approaches and Strengths-based care.
Added 17 mins ago
Fuel Distribution Co-op Student
UFA Co-operative Ltd.
Calgary, AB
Pursuing a bachelor’s degree in Energy Management, Operational Management, General Business or Economics is preferred.
Added 17 mins ago
PC
Digital Assurance & Transparency Senior Associate
Pwc Canada
Vancouver, BC
- Full-time
…Control audits, ISO 27001 certification and projects in the general IT security…
Added 32 mins ago
CB
Facilty Maintenance Coordinator
Central Baptist Church
Victoria, BC
- Part-time
The Facility Maintenance Coordinator serves as a member of the church staff. Accordingly, the position involves not only facility-related responsibilities but also regular interaction with…
Added 32 mins ago
V
Registered Veterinary Technician/Technologist - -Riverview Animal Health Centre
VetStrategy
Riverview, NB
- Internship
…join our team! Whether your passion is emergency medicine, general practice, or a combination of both, we offer opportunities to develop your skills, expand your clinical knowledge, and…
Added 32 mins ago
V
Registered Veterinary Technician/Technologist - Riverview Animal Health Centre
VetStrategy
Riverview, NB
- Internship
…join our team! Whether your passion is emergency medicine, general practice, or a combination of both, we offer opportunities to develop your skills, expand your clinical knowledge, and…
Added 1 hour ago
WC
(CAN) OMNI Assistant Manager
Walmart Canada
Slave Lake, AB
- Full-time
As a member of the Store Management Team drives profitable sales through achievement of sales and profit goals, budget management and sales forecasts. Proactively analyzes and utilizes…
Added 1 hour ago
WC
(CAN) Front End Assistant Manager
Walmart Canada
Slave Lake, AB
- Full-time
As a member of the Store Management Team drives profitable sales through achievement of sales and profit goals, budget management and sales forecasts. Proactively analyzes and utilizes…
Added 1 hour ago
NP
Bilingual Translation & Guest Services Representative
Niagara Parks Commission
Niagara Falls, ON
- Full-time
Under the general supervision of the Supervisor, Guest Services and within established policies, procedures and guidelines, the Bilingual Translation and Guest Services Representative is…
Added 1 hour ago
FF
Seasonal Associate - Famous Footwear
Famous Footwear
Ottawa, ON · Kanata, ON
- Temporary
Relaxed Dress Code & Small Team Environment. You will be a valued member in a supportive and hands-on setting. Our relaxed dress code policy lets you showcase your authentic self while you…
Added 1 hour ago
FF
Part-Time Sales Associate - Famous Footwear CAN
Famous Footwear
Concord, ON
- Part-time
Relaxed Dress Code & Small Team Environment. You will be a valued member in a supportive and hands-on setting. Our relaxed dress code policy lets you showcase your authentic self while you…
Added 1 hour ago
EH
ECH - Design Merchandiser
Empire Homes
Caledonia, ON
- Full-time
Please note the compensation information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, candidate’s geographical…
Added 1 hour ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Victoria, BC
- Full-time
…Pharmacy Operations required of a team player. They are a key member in the delivery of superior customer…
Added 1 hour ago
B
Assistant Manager, Insurance Accounting
BCAA
Burnaby, BC · *Head Office
- Full-time
Oversee day-to-day accounting activities, including journal entries, working papers, general ledger reconciliations, and sub-system reconciliations.
Added 1 hour ago
RM
Occupational Therapist
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
…within Ross Memorial Hospital. A patient is admitted there for general rehab and acute stroke care. Each patient will have rehab goals to support their treatment and to meet the goals of a…
Added 1 hour ago
TM
Manager, MGA & Program Operations
Tokio Marine Canada Ltd.
Toronto, ON
- Full-time

BMT

Office Coordinator

Victoria, BC, Canada

$45,000 to $47,000 CAD / year · Part-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $45,000 to $47,000 CAD / year
Job type: Part-time
Apply by: Dec 3, 2026
Experience: Minimum 5 years of experience in facilities management, office administration, or a related role.
Posting language: English
Posted: Nov 3, 2026

Original job description

Department: Facilities/HSEQ

Location: CAN - Victoria

Compensation: CA$45,000 - CA$47,000 / year

Description

Description

Job Title: Office Coordinator

Location: Victoria, BC

Employment Type: Permanent, Non-Exempt (Hourly position), Part-Time (Three Days a Week)

Annual Salary Range: $45,000 - $47,000

About BMT

BMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognizing their pivotal role in achieving our business purpose. Learn more about BMT at www.bmt.org.

Position Summary

The Office Coordinator serves as a key member of the Administration team, ensuring a seamless office experience for employees, visitors, contractors, and business partners while providing administrative, facilities, and operational support across the organization.

Working closely with team members, this individual coordinates office operations, facilities management, technology support, vendor relationships, company initiatives, and workplace events. The role contributes to operational excellence through proactive problem-solving, process improvement, cost management, and a strong commitment to employee experience, health and safety, and environmental sustainability.

Key Responsibilities

Facilities & Office Operations

Manage office and light industrial facilities through effective coordination of external contractors, vendors, and landlord services to ensure facilities are maintained to corporate standards.
Oversee facilities maintenance activities, including HVAC, electrical, plumbing, janitorial services, landscaping, snow removal, waste management, and other building-related services.
Serve as the primary liaison with landlords, service providers, and contractors to ensure planned and unplanned maintenance activities are completed efficiently and effectively.
Coordinate office space planning, workstation allocation, office moves, and workplace layout changes.
Monitor office operating expenses and support facilities budgeting, cost control, and invoice processing.
Promote environmentally sustainable workplace practices through waste reduction, recycling initiatives, energy conservation efforts, and responsible procurement.
Ensure the facility, workspaces, desks, and kitchen areas remain clean, organized, and well-maintained.
Ensure bulletin boards are current, organized, and updated with relevant information.

Technology Coordination

Coordinate with managed IT coordinator to support office technology needs.
Serve as the primary liaison between employees and IT coordinator to facilitate the timely resolution of technical issues.
Coordinate technology setup for new hires and office relocations, including workstations, telecommunication equipment, printers, and audiovisual systems.
Assist with inventory tracking and management of office technology assets.
Support meeting room technology and ensure equipment is functioning properly.

Employee Experience

Serve as a primary point of contact for employees, visitors, vendors, and business partners, ensuring a professional and welcoming office environment.
Coordinate visitor access, meeting room bookings, and office hospitality services.
Participate in employee onboarding and offboarding processes, including workspace setup, building access, office equipment coordination, and orientation support of office and IT.

Health, Safety & Security

Coordinate workplace health and safety activities and support compliance with applicable occupational health and safety regulations.
Participate in workplace inspections, emergency preparedness planning, incident reporting, and corrective action follow-up.
Maintain and communicate emergency procedures and coordinate emergency response resources.
Coordinate office security measures, including access cards, key management, visitor protocols, and liaison with building security personnel.
Support security clearance administration and related documentation, as required.

Vendor & Administrative Support

Manage vendor relationships and maintain high service standards from all external providers.
Maintain office policies, procedures, vendor contracts, facilities records, and operational documentation.
Order and manage office supplies, kitchen supplies, cleaning materials, and other workplace necessities.
Organize company meetings, training sessions, employee events, lunches, and other office activities.
Prepare shipments, courier packages, and related documentation as required.
Perform general administrative duties and special projects as assigned.

Continuous Improvement

Identify opportunities to improve office processes, service delivery, workplace experience, and operational efficiency.
Develop and maintain standardized procedures to support business continuity and operational excellence.
Recommend improvements that enhance workplace functionality, employee productivity, and cost effectiveness.

Education, Skills, Knowledge & Expertise

Education & Experience

Minimum 5 years of experience in facilities management, office administration, or a related role.
Demonstrated experience coordinating contractors, vendors, and external service providers.
Experience managing facilities in both office and light industrial environments preferred.
Experience processing invoices and controlling operational costs.
Experience supporting workplace technology and coordinating IT service is considered an asset.

Knowledge & Skills

Strong knowledge of facilities management principles and contractor coordination.
Familiarity with Ontario Occupational Health and Safety legislation and workplace safety best practices.
Excellent organizational, time management, and prioritization skills.
Strong interpersonal and customer service skills with the ability to build effective working relationships.
Strong written and verbal communication skills.
Ability to manage multiple priorities while maintaining accuracy, professionalism, and attention to detail.
Strong problem-solving and continuous improvement mindset.
Proficiency with Microsoft 365 applications including Outlook, Teams, Word, Excel, and PowerPoint.

Other Requirements

Ability to occasionally lift and move office supplies and equipment up to 25 lbs.

Work Environment

Part-time, on-site role requiring attendance in the office three (3) days per week.
Regular interaction with employees, contractors, vendors, building management, and visitors.

Why Work For Us?

At BMT we believe in hiring the best talent, from diverse backgrounds, as this introduces new ideas to the team and our customers. We believe in a cooperative and collaborative work environment and support and encourage career growth.

The Successful Candidate Will Receive a Competitive Salary Commensurate With Skill, Ability And Experience, As Well As a Comprehensive Benefit Package Including

Employee and Family Assistance program
Parental/Maternity leave top-up program
RRSP or TFSA matching program
Training and development opportunities
Employee recognition program
Employee referral program

BMT is committed to employment equity, to eliminating discrimination and encouraging diversity amongst its workforce. Accommodations are available on request for candidates taking part in all aspects of the selection process. Candidates selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Coordinate office and light industrial facilities, maintenance, vendors, budgets, technology support, and workplace logistics. Support employee experience, onboarding, health and safety, security, office events, and continuous improvement.

Requirements

Requires at least five years of experience in facilities management, office administration, or a related role, including coordinating contractors and service providers; experience in office and light industrial facilities is preferred. Candidates should have strong facilities, organizational, communication, customer service, and problem-solving skills, proficiency with Microsoft 365, and the ability to occasionally lift up to 25 pounds.

Skills

Facilities Management
Office Administration
Contractor And Vendor Coordination
Cost Control
Invoice Processing
Workplace Technology Coordination
Occupational Health And Safety
Emergency Preparedness
Security Coordination
Space Planning
Customer Service
Organization And Prioritization
Problem-Solving
Process Improvement
Microsoft 365
Written And Verbal Communication

Benefits

Employee And Family Assistance Program
Parental/Maternity Leave Top-Up Program
RRSP Or TFSA Matching Program
Training And Development Opportunities
Employee Recognition Program
Employee Referral Program

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Office Administration
Contractor Coordination
Vendor Management
Facilities Maintenance
HVAC
Electrical Systems
Plumbing
Janitorial Services
Landscaping
Waste Management
Space Planning
Facilities Budgeting
Invoice Processing
Sustainable Workplace Practices
IT Coordination
Technology Asset Management
Microsoft 365
Employee Onboarding
Occupational Health And Safety
Workplace Inspections
Emergency Preparedness
Incident Reporting
Security Clearance Administration
Access Control
Business Continuity
Process Improvement
Office Supplies
Meeting Room Technology

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