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Added 24 mins ago
M
Utility Cleaner
Marriott
Edmonton, AB
- Full-time
…hotels these associates may work across departments (e.g., kitchen, food and beverage, laundry) to support cleaning needs. Whether preparing fresh clean linen and spotless dining ware for…
Added 24 mins ago
SS
Cook - Retirement
Sienna Senior Living
Ottawa, ON
- Part-time
We are a purpose driven organization. We aspire to cultivate an environment and culture where team members feel valued, heard and empowered to do meaningful work. We offer a number of…
Added 24 mins ago
NR
Maintenance Technician
Northview Residential REIT
Bonnyville, AB
- Full-time
At Northview, we are a passionate, community-focused team dedicated to making our properties the best they can be. We are proud to live, work, and play in the neighborhoods we serve, next…
Added 39 mins ago
CS
Cook - Part-time
Cogir Senior Living
Kitchener, ON · Briarfield Gardens
- Part-time
We’re seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference. Join our team today!
Added 39 mins ago
CS
Cook - Part-time
Cogir Senior Living
Oshawa, ON · Bloom Oshawa
- Part-time
We’re seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference. Join our team today!
Added 39 mins ago
ML
General Help Part Time Seasonal
MAPLE LEAF LOUNGE
Calgary, AB
- Part-time
Assist with food preparation, set up and cleanup of chairs & tables, serving meals, delivering trays to residents, dishwashing and maintaining cleanliness of the kitchen.
Added 39 mins ago
Cook
Amica Senior Lifestyles
Toronto, ON
Become part of a team where you can make a real impact in the lives of others each and every day.
Added 54 mins ago
Line Cook
Recipe Unlimited
Chatham-Kent, ON · Chatham, ON
Ability to work independently and as part of a team
Added 54 mins ago
Back of House - Chef de Partie
Northland Properties
Halifax, NS
Added 54 mins ago
HOUSEKEEPING AIDE
Southbridge Healthcare LP
Goderich, ON
Clean – Perform general cleaning and sanitizing tasks throughout the assigned property. Clean and disinfect bathrooms, kitchen, and dining areas. Wash dishes, utensils, glasses, pots and…
Added 54 mins ago
CH
Part-time - Diningroom Server - Oakpark Retirement
Claridge Homes
Ottawa, ON
- Part-time
…loyalty, and personal growth. We are looking for positive, caring team members who want to make a difference in the lives of…
Added 54 mins ago
EC
Administrative Assistant
EnGlobe Corp.
Dartmouth, NS
- Full-time
You will play an important role in a dynamic and passionate team, collaborating on a variety of projects of all sizes and scopes in the environment, renewable energies, hydroelectricity,…
Added 54 mins ago
MS
Administrative Coordinator
Marberg Staffing
Toronto, ON
- $34 to $38 CAD / hour
- Temporary
…providing administrative and logistical support to the leadership team. Must be highly organized, proactive, service-oriented, and skilled at managing competing priorities with…
Added 54 mins ago
SC
Field Coordinator
Stonerise Construction
London, ON
- $45,000 to $50,000 USD / year
- Full-time
A Workplace Designed for You: Enjoy beautiful office spaces, a large kitchen, a social room, and a supportive team of peers and leaders who want you to succeed.
Added 54 mins ago
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Technical Sales Intern- Mississauga
Captiveaire - Region 114 Western PA
Mississauga, ON
- Volunteer
Nation’s leading manufacturer of commercial kitchen ventilation systems, and now offering a complete solution of fans, heaters, ductwork and HVAC equipment. Our primary purpose is to…
Added 54 mins ago
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Technical Sales and Field Service Engineer
Captiveaire - Region 114 Western PA
Saskatoon, SK
- Full-time
Seeking a driven and motivated engineer to join our sales team focusing on growing business with existing customers and developing new business. This position will involve applications…
Added 1 hour ago
Hospitality Service Professional
SAIT
Calgary, AB
The Hospitality Service Professional provides casual, hourly food and beverage service within Highwood Kitchen & Bar and supports events and other hospitality operations within the School…
Added 1 hour ago
CL
Cook- Youth Centre
Cold Lake First Nations
Cold Lake, AB
- Part-time
- Temporary
…candidate will be responsible for meal planning, food preparation, kitchen cleanliness, and maintaining food safety…
Added 1 hour ago
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Office Coordinator
BMT
Victoria, BC
- $45,000 to $47,000 CAD / year
- Part-time
The Office Coordinator serves as a key member of the Administration team, ensuring a seamless office experience for employees, visitors, contractors, and business partners while providing…
Added 1 hour ago
CB
Financial Analyst
Cassels Brock & Blackwell LLP
Toronto, ON
- Full-time
Proven ability to work independently and as a participative member of a team.
Added 1 hour ago
SA
Production Cook (Full-Time) - (YUL Airport))
SSP America
Dorval, QC
- Full-time
…seeking a skilled and efficient Production Cook to join our team. This role focuses on high-volume food preparation, including assembling sandwiches, slicing, chopping, and general prep…
Added 1 hour ago
BP
Cook
Boston Pizza
Calgary, AB
- Full-time
Builds relationships by finding common ground and working cohesively with all team members
Added 1 hour ago
BP
Assistant Kitchen Manager
Boston Pizza
Wainwright, AB
- Full-time
Assistant Kitchen Managers at Canada's leading casual dining restaurant, Boston Pizza, oversee the daily operations of the kitchen, including the training, development and performance…
Added 1 hour ago
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Chef Manager (B&I food services)
Dexterra
Mississauga, ON
- $65,000 to $75,000 CAD / year
- Full-time
As a Chef Manager, you'll lead the culinary experience and performance of your operation, balancing time in the kitchen with developing your team, engaging with customers and managing the…
Added 1 hour ago
TP
Assistant Cook, Wellness Centre
Trimark People Solutions
Alert Bay, BC
- Full-time
Ensure kitchen groceries are well maintained and stocked.

BMT

Office Coordinator

Victoria, BC, Canada

$45,000 to $47,000 CAD / year · Part-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $45,000 to $47,000 CAD / year
Job type: Part-time
Apply by: Dec 3, 2026
Experience: Minimum 5 years of experience in facilities management, office administration, or a related role.
Posting language: English
Posted: Nov 3, 2026

Original job description

Department: Facilities/HSEQ

Location: CAN - Victoria

Compensation: CA$45,000 - CA$47,000 / year

Description

Description

Job Title: Office Coordinator

Location: Victoria, BC

Employment Type: Permanent, Non-Exempt (Hourly position), Part-Time (Three Days a Week)

Annual Salary Range: $45,000 - $47,000

About BMT

BMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognizing their pivotal role in achieving our business purpose. Learn more about BMT at www.bmt.org.

Position Summary

The Office Coordinator serves as a key member of the Administration team, ensuring a seamless office experience for employees, visitors, contractors, and business partners while providing administrative, facilities, and operational support across the organization.

Working closely with team members, this individual coordinates office operations, facilities management, technology support, vendor relationships, company initiatives, and workplace events. The role contributes to operational excellence through proactive problem-solving, process improvement, cost management, and a strong commitment to employee experience, health and safety, and environmental sustainability.

Key Responsibilities

Facilities & Office Operations

Manage office and light industrial facilities through effective coordination of external contractors, vendors, and landlord services to ensure facilities are maintained to corporate standards.
Oversee facilities maintenance activities, including HVAC, electrical, plumbing, janitorial services, landscaping, snow removal, waste management, and other building-related services.
Serve as the primary liaison with landlords, service providers, and contractors to ensure planned and unplanned maintenance activities are completed efficiently and effectively.
Coordinate office space planning, workstation allocation, office moves, and workplace layout changes.
Monitor office operating expenses and support facilities budgeting, cost control, and invoice processing.
Promote environmentally sustainable workplace practices through waste reduction, recycling initiatives, energy conservation efforts, and responsible procurement.
Ensure the facility, workspaces, desks, and kitchen areas remain clean, organized, and well-maintained.
Ensure bulletin boards are current, organized, and updated with relevant information.

Technology Coordination

Coordinate with managed IT coordinator to support office technology needs.
Serve as the primary liaison between employees and IT coordinator to facilitate the timely resolution of technical issues.
Coordinate technology setup for new hires and office relocations, including workstations, telecommunication equipment, printers, and audiovisual systems.
Assist with inventory tracking and management of office technology assets.
Support meeting room technology and ensure equipment is functioning properly.

Employee Experience

Serve as a primary point of contact for employees, visitors, vendors, and business partners, ensuring a professional and welcoming office environment.
Coordinate visitor access, meeting room bookings, and office hospitality services.
Participate in employee onboarding and offboarding processes, including workspace setup, building access, office equipment coordination, and orientation support of office and IT.

Health, Safety & Security

Coordinate workplace health and safety activities and support compliance with applicable occupational health and safety regulations.
Participate in workplace inspections, emergency preparedness planning, incident reporting, and corrective action follow-up.
Maintain and communicate emergency procedures and coordinate emergency response resources.
Coordinate office security measures, including access cards, key management, visitor protocols, and liaison with building security personnel.
Support security clearance administration and related documentation, as required.

Vendor & Administrative Support

Manage vendor relationships and maintain high service standards from all external providers.
Maintain office policies, procedures, vendor contracts, facilities records, and operational documentation.
Order and manage office supplies, kitchen supplies, cleaning materials, and other workplace necessities.
Organize company meetings, training sessions, employee events, lunches, and other office activities.
Prepare shipments, courier packages, and related documentation as required.
Perform general administrative duties and special projects as assigned.

Continuous Improvement

Identify opportunities to improve office processes, service delivery, workplace experience, and operational efficiency.
Develop and maintain standardized procedures to support business continuity and operational excellence.
Recommend improvements that enhance workplace functionality, employee productivity, and cost effectiveness.

Education, Skills, Knowledge & Expertise

Education & Experience

Minimum 5 years of experience in facilities management, office administration, or a related role.
Demonstrated experience coordinating contractors, vendors, and external service providers.
Experience managing facilities in both office and light industrial environments preferred.
Experience processing invoices and controlling operational costs.
Experience supporting workplace technology and coordinating IT service is considered an asset.

Knowledge & Skills

Strong knowledge of facilities management principles and contractor coordination.
Familiarity with Ontario Occupational Health and Safety legislation and workplace safety best practices.
Excellent organizational, time management, and prioritization skills.
Strong interpersonal and customer service skills with the ability to build effective working relationships.
Strong written and verbal communication skills.
Ability to manage multiple priorities while maintaining accuracy, professionalism, and attention to detail.
Strong problem-solving and continuous improvement mindset.
Proficiency with Microsoft 365 applications including Outlook, Teams, Word, Excel, and PowerPoint.

Other Requirements

Ability to occasionally lift and move office supplies and equipment up to 25 lbs.

Work Environment

Part-time, on-site role requiring attendance in the office three (3) days per week.
Regular interaction with employees, contractors, vendors, building management, and visitors.

Why Work For Us?

At BMT we believe in hiring the best talent, from diverse backgrounds, as this introduces new ideas to the team and our customers. We believe in a cooperative and collaborative work environment and support and encourage career growth.

The Successful Candidate Will Receive a Competitive Salary Commensurate With Skill, Ability And Experience, As Well As a Comprehensive Benefit Package Including

Employee and Family Assistance program
Parental/Maternity leave top-up program
RRSP or TFSA matching program
Training and development opportunities
Employee recognition program
Employee referral program

BMT is committed to employment equity, to eliminating discrimination and encouraging diversity amongst its workforce. Accommodations are available on request for candidates taking part in all aspects of the selection process. Candidates selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Coordinate office and light industrial facilities, maintenance, vendors, budgets, technology support, and workplace logistics. Support employee experience, onboarding, health and safety, security, office events, and continuous improvement.

Requirements

Requires at least five years of experience in facilities management, office administration, or a related role, including coordinating contractors and service providers; experience in office and light industrial facilities is preferred. Candidates should have strong facilities, organizational, communication, customer service, and problem-solving skills, proficiency with Microsoft 365, and the ability to occasionally lift up to 25 pounds.

Skills

Facilities Management
Office Administration
Contractor And Vendor Coordination
Cost Control
Invoice Processing
Workplace Technology Coordination
Occupational Health And Safety
Emergency Preparedness
Security Coordination
Space Planning
Customer Service
Organization And Prioritization
Problem-Solving
Process Improvement
Microsoft 365
Written And Verbal Communication

Benefits

Employee And Family Assistance Program
Parental/Maternity Leave Top-Up Program
RRSP Or TFSA Matching Program
Training And Development Opportunities
Employee Recognition Program
Employee Referral Program

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Office Administration
Contractor Coordination
Vendor Management
Facilities Maintenance
HVAC
Electrical Systems
Plumbing
Janitorial Services
Landscaping
Waste Management
Space Planning
Facilities Budgeting
Invoice Processing
Sustainable Workplace Practices
IT Coordination
Technology Asset Management
Microsoft 365
Employee Onboarding
Occupational Health And Safety
Workplace Inspections
Emergency Preparedness
Incident Reporting
Security Clearance Administration
Access Control
Business Continuity
Process Improvement
Office Supplies
Meeting Room Technology

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