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Added 8 mins ago
SI
Store Associate
SNDL Inc.
Lethbridge, AB · ACE Liquor Discounter Uplands
- Part-time
Ace Liquor is committed to fostering a diverse, inclusive, and equitable workplace where every team member feels valued and supported. We welcome applicants from all backgrounds,…
Added 8 mins ago
SI
Store Associate
SNDL Inc.
AB · ACE Liquor Discounter Magrath
- Part-time
Ace Liquor is committed to fostering a diverse, inclusive, and equitable workplace where every team member feels valued and supported. We welcome applicants from all backgrounds,…
Added 8 mins ago
SI
Store Associate
SNDL Inc.
Calgary, AB
- Part-time
Ace Liquor is committed to fostering a diverse, inclusive, and equitable workplace where every team member feels valued and supported. We welcome applicants from all backgrounds,…
Added 23 mins ago
M
Valet / Bellman
Marriott
Calgary, AB
- Full-time
…were there for them throughout their stay. We want to build an experience that is memorable and unique from start to finish. Our Guest Arrival Experts take the initiative to deliver a wide…
Added 23 mins ago
M
Utility Cleaner
Marriott
Edmonton, AB
- Full-time
…relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries,…
Added 23 mins ago
M
Night Auditor
Marriott
Dorval, QC
- Full-time
…company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you’ll be part of a community and enjoy true camaraderie with a diverse group of co-workers.…
Added 23 mins ago
C
Produce Clerk I - Killam Food
Co-op
Killam, AB
- Part-time
Our team provides a range of products and services to support our member owners. Through the work that we do, we help to build, fuel, feed and grow Western Canadian communities together.
Added 23 mins ago
C
Food Manager Trainee
Co-op
Brandon, MB
- Full-time
Leadership, supervisory, team lead, or management experience is considered an asset.
Added 23 mins ago
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Agro Delivery Driver C3 (Temporary) - Innisfail - Central Alberta Co-op
Co-op
AB · Red Deer County, AB
- Part-time
Team Member Volunteer Program: Get involved in community initiatives and make a positive impact through volunteer opportunities.
Added 23 mins ago
C
Meat Manager - Melita
Co-op
Melita, MB
- Full-time
Build and maintain relationships with external customers, member-owners, team members and team leaders
Added 23 mins ago
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Part-Time Fresh Clerk I (Chester's)
Co-op
North Battleford, SK
- Part-time
Our Discovery Co-operative Ltd. Team Members receive competitive salaries, a comprehensive benefits package, Employee Family Assistance Program, an employer-contributed pension plan, Team…
Added 23 mins ago
Store Associate
Sherwin-Williams
Welland, ON
Your video interview is reviewed by a member of our Recruitment team and our top candidates are invited to meet with our team in a store, specialty wholesale branch, floorcovering facility…
Added 23 mins ago
Store Associate
Sherwin-Williams
Welland, ON
Your video interview is reviewed by a member of our Recruitment team and our top candidates are invited to meet with our team in a store, specialty wholesale branch, floorcovering facility…
Added 23 mins ago
T
Retail Floor Team Member - Brampton (Part-Time)
Talize
Brampton, ON
- $17.95 CAD / hour
- Part-time
You communicate well, stay calm under pressure, and love working as part of a team. Most of all, you care about creating an amazing in-store experience and representing Talize’s values with…
Added 53 mins ago
Houseperson
Northland Properties
Richmond, BC
Team Member and Friends & Family Hotel Discounts
Added 53 mins ago
Sales Associate-Retail
Roots
London, ON
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Added 53 mins ago
011 - Coordinator, Community Wellness Program
Métis Nation of Ontario
Barrie, ON
1 to 3 years of experience in client case management and hosting workshops or activities for community
Added 1 hour ago
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Customer Sales & Service Rep I
SiteOne Landscape Supply
Ottawa, ON
- Full-time
Your safety matters to us. To make sure you’re interacting with a real SiteOne hiring team member, here’s how to protect yourself from recruiting scams:
Added 1 hour ago
AB
Shuttler - Part time
Avis Budget Group
AB
- Part-time
Immediately hiring! No experience necessary! We’re now seeking responsible people, like you, to join our growing enterprise. Become a member of our Avis Budget Group team where you’ll be an…
Added 1 hour ago
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Equiptment Manager
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ON · Mississauga, ON
- Full-time
…communication with direct reports, other members of the leadership team, as well as training of all staff members on the proper care and use of…
Added 1 hour ago
PT
Electrician
Paladin Technologies
Fort St. John, BC
- Full-time
Ability to function as an effective team member.
Added 1 hour ago
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Office Coordinator
BMT
Victoria, BC
- $45,000 to $47,000 CAD / year
- Part-time
The Office Coordinator serves as a key member of the Administration team, ensuring a seamless office experience for employees, visitors, contractors, and business partners while providing…
Added 1 hour ago
CC
Automotive Detailer
CSN Collision
Oshawa, ON
- Full-time
CSN Collision Don Butt Auto Body is currently seeking an Automotive Detailer to join our team. In this role, the successful applicant will be responsible for ensuring that every vehicle…
Added 1 hour ago
CC
Automotive Detailer
CSN Collision
Oshawa, ON
- Full-time
CSN Collision Don Butt Auto Body is currently seeking an Automotive Detailer to join our team. In this role, the successful applicant will be responsible for ensuring that every vehicle…
Added 1 hour ago
Store Associate
Sherwin-Williams
Calgary, AB
Your video interview is reviewed by a member of our Recruitment team and our top candidates are invited to meet with our team in a store, specialty wholesale branch, floorcovering facility…

BMT

Office Coordinator

Victoria, BC, Canada

$45,000 to $47,000 CAD / year · Part-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $45,000 to $47,000 CAD / year
Job type: Part-time
Apply by: Dec 3, 2026
Experience: Minimum 5 years of experience in facilities management, office administration, or a related role.
Posting language: English
Posted: Nov 3, 2026

Original job description

Department: Facilities/HSEQ

Location: CAN - Victoria

Compensation: CA$45,000 - CA$47,000 / year

Description

Description

Job Title: Office Coordinator

Location: Victoria, BC

Employment Type: Permanent, Non-Exempt (Hourly position), Part-Time (Three Days a Week)

Annual Salary Range: $45,000 - $47,000

About BMT

BMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognizing their pivotal role in achieving our business purpose. Learn more about BMT at www.bmt.org.

Position Summary

The Office Coordinator serves as a key member of the Administration team, ensuring a seamless office experience for employees, visitors, contractors, and business partners while providing administrative, facilities, and operational support across the organization.

Working closely with team members, this individual coordinates office operations, facilities management, technology support, vendor relationships, company initiatives, and workplace events. The role contributes to operational excellence through proactive problem-solving, process improvement, cost management, and a strong commitment to employee experience, health and safety, and environmental sustainability.

Key Responsibilities

Facilities & Office Operations

Manage office and light industrial facilities through effective coordination of external contractors, vendors, and landlord services to ensure facilities are maintained to corporate standards.
Oversee facilities maintenance activities, including HVAC, electrical, plumbing, janitorial services, landscaping, snow removal, waste management, and other building-related services.
Serve as the primary liaison with landlords, service providers, and contractors to ensure planned and unplanned maintenance activities are completed efficiently and effectively.
Coordinate office space planning, workstation allocation, office moves, and workplace layout changes.
Monitor office operating expenses and support facilities budgeting, cost control, and invoice processing.
Promote environmentally sustainable workplace practices through waste reduction, recycling initiatives, energy conservation efforts, and responsible procurement.
Ensure the facility, workspaces, desks, and kitchen areas remain clean, organized, and well-maintained.
Ensure bulletin boards are current, organized, and updated with relevant information.

Technology Coordination

Coordinate with managed IT coordinator to support office technology needs.
Serve as the primary liaison between employees and IT coordinator to facilitate the timely resolution of technical issues.
Coordinate technology setup for new hires and office relocations, including workstations, telecommunication equipment, printers, and audiovisual systems.
Assist with inventory tracking and management of office technology assets.
Support meeting room technology and ensure equipment is functioning properly.

Employee Experience

Serve as a primary point of contact for employees, visitors, vendors, and business partners, ensuring a professional and welcoming office environment.
Coordinate visitor access, meeting room bookings, and office hospitality services.
Participate in employee onboarding and offboarding processes, including workspace setup, building access, office equipment coordination, and orientation support of office and IT.

Health, Safety & Security

Coordinate workplace health and safety activities and support compliance with applicable occupational health and safety regulations.
Participate in workplace inspections, emergency preparedness planning, incident reporting, and corrective action follow-up.
Maintain and communicate emergency procedures and coordinate emergency response resources.
Coordinate office security measures, including access cards, key management, visitor protocols, and liaison with building security personnel.
Support security clearance administration and related documentation, as required.

Vendor & Administrative Support

Manage vendor relationships and maintain high service standards from all external providers.
Maintain office policies, procedures, vendor contracts, facilities records, and operational documentation.
Order and manage office supplies, kitchen supplies, cleaning materials, and other workplace necessities.
Organize company meetings, training sessions, employee events, lunches, and other office activities.
Prepare shipments, courier packages, and related documentation as required.
Perform general administrative duties and special projects as assigned.

Continuous Improvement

Identify opportunities to improve office processes, service delivery, workplace experience, and operational efficiency.
Develop and maintain standardized procedures to support business continuity and operational excellence.
Recommend improvements that enhance workplace functionality, employee productivity, and cost effectiveness.

Education, Skills, Knowledge & Expertise

Education & Experience

Minimum 5 years of experience in facilities management, office administration, or a related role.
Demonstrated experience coordinating contractors, vendors, and external service providers.
Experience managing facilities in both office and light industrial environments preferred.
Experience processing invoices and controlling operational costs.
Experience supporting workplace technology and coordinating IT service is considered an asset.

Knowledge & Skills

Strong knowledge of facilities management principles and contractor coordination.
Familiarity with Ontario Occupational Health and Safety legislation and workplace safety best practices.
Excellent organizational, time management, and prioritization skills.
Strong interpersonal and customer service skills with the ability to build effective working relationships.
Strong written and verbal communication skills.
Ability to manage multiple priorities while maintaining accuracy, professionalism, and attention to detail.
Strong problem-solving and continuous improvement mindset.
Proficiency with Microsoft 365 applications including Outlook, Teams, Word, Excel, and PowerPoint.

Other Requirements

Ability to occasionally lift and move office supplies and equipment up to 25 lbs.

Work Environment

Part-time, on-site role requiring attendance in the office three (3) days per week.
Regular interaction with employees, contractors, vendors, building management, and visitors.

Why Work For Us?

At BMT we believe in hiring the best talent, from diverse backgrounds, as this introduces new ideas to the team and our customers. We believe in a cooperative and collaborative work environment and support and encourage career growth.

The Successful Candidate Will Receive a Competitive Salary Commensurate With Skill, Ability And Experience, As Well As a Comprehensive Benefit Package Including

Employee and Family Assistance program
Parental/Maternity leave top-up program
RRSP or TFSA matching program
Training and development opportunities
Employee recognition program
Employee referral program

BMT is committed to employment equity, to eliminating discrimination and encouraging diversity amongst its workforce. Accommodations are available on request for candidates taking part in all aspects of the selection process. Candidates selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Coordinate office and light industrial facilities, maintenance, vendors, budgets, technology support, and workplace logistics. Support employee experience, onboarding, health and safety, security, office events, and continuous improvement.

Requirements

Requires at least five years of experience in facilities management, office administration, or a related role, including coordinating contractors and service providers; experience in office and light industrial facilities is preferred. Candidates should have strong facilities, organizational, communication, customer service, and problem-solving skills, proficiency with Microsoft 365, and the ability to occasionally lift up to 25 pounds.

Skills

Facilities Management
Office Administration
Contractor And Vendor Coordination
Cost Control
Invoice Processing
Workplace Technology Coordination
Occupational Health And Safety
Emergency Preparedness
Security Coordination
Space Planning
Customer Service
Organization And Prioritization
Problem-Solving
Process Improvement
Microsoft 365
Written And Verbal Communication

Benefits

Employee And Family Assistance Program
Parental/Maternity Leave Top-Up Program
RRSP Or TFSA Matching Program
Training And Development Opportunities
Employee Recognition Program
Employee Referral Program

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Office Administration
Contractor Coordination
Vendor Management
Facilities Maintenance
HVAC
Electrical Systems
Plumbing
Janitorial Services
Landscaping
Waste Management
Space Planning
Facilities Budgeting
Invoice Processing
Sustainable Workplace Practices
IT Coordination
Technology Asset Management
Microsoft 365
Employee Onboarding
Occupational Health And Safety
Workplace Inspections
Emergency Preparedness
Incident Reporting
Security Clearance Administration
Access Control
Business Continuity
Process Improvement
Office Supplies
Meeting Room Technology

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