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Added 9 mins ago
A-
Manager, Community Platform Operations
AMA - Alberta Motor Association
Edmonton, AB · Administration Centre
- Full-time
As Manager, Community Platform Operations, you’ll help build a safer, more trusted experience across AMA Marketplace and AMA Community. Reporting to the Director, Marketplace Exchange,…
Added 9 mins ago
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Manager, Community Platform Growth
AMA - Alberta Motor Association
Edmonton, AB · Administration Centre
- Full-time
…You’ll work across Marketing, Product, Engineering, Design, Operations and other AMA teams to strengthen the member experience and scale the…
Added 9 mins ago
KA
Analytics Engineer
Krux Analytics
Calgary, AB
- Full-time
You will be valued and respected. We believe every team member brings valuable ideas and experiences no matter their seniority. We support and empower the team and trust you to get the job…
Added 9 mins ago
FF
Guest Experience Associate | Formula Fig Ossington
Formula Fig
Toronto, ON
- Part-time
At Formula Fig, we believe that our people are at the forefront of our brand - every team member will make a meaningful contribution to our growing community.
Added 9 mins ago
DT
Assistant Manager I
Dollar Tree Stores
Brandon, MB
- Part-time
At Dollar Tree Canada, we value a workplace where each team member has the tools to reach their full potential and the insights and innovation that diverse teams bring. We support…
Added 9 mins ago
IN
Dynamics BC 365 Techno-Functional Expert
IKO North America
Mississauga, ON
- $105,000 to $120,000 CAD / year
- Full-time
Experience as a core project team member on at least three end-to-end Microsoft Dynamics 365 Business Central implementations.
Added 24 mins ago
Director of Programming and Operations
University of Guelph
Guelph, ON
Reporting to the Senior Director, Athletics & Recreation, the Director, Programming and Operations provides strategic leadership, operational oversight, and administrative direction across…
Added 24 mins ago
Assistant Manager, Member Services - Cloverdale Branch
Coast Capital Savings
Surrey, Brit
Are you ready to lead a team of all-stars? We’re looking for an outstanding leader to fulfill a diverse role in which change is the norm. As the Assistant Manager, Member Services, you’ll…
Added 24 mins ago
CI
Student Intern, Buyer
Celestica International LP
Newmarket, ON
- $24 to $30 CAD / hour
…Celestica's Global Business Services (GBS) Supply Chain Management team. The intern acts as a key operational team member supporting Buying, Planning, Supplier Quality Engineering (SQE),…
Added 24 mins ago
Assistant Superintendent
Aecon
Toronto, ON · North York, ON
…through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class…
Added 24 mins ago
Legal Counsel
ROSEN-Group
Calgary, AB
…the principal in-country legal resource for ROSEN’s Canadian operations and will also support customer and supplier contracting for ROSEN’s U.S. business in coordination with U.S. Legal.…
Added 24 mins ago
I
Customer Experience Leader / Responsable de l’expérience en magasin
Indigo
AB · Edmonton, AB
- $16 to $18 CAD / hour
- Part-time
The Customer Experience Leader (CEL) is a member of the Store’s Leadership Team and is responsible for leading and executing work that contributes to the Store's operations and customer…
Added 24 mins ago
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Client Care Associate - Group Retirement Services
Navacord
Elmira, ON
- $50,000 to $60,000 CAD / year
- Full-time
We are looking for a motivated individual with strong technical and organizational skills to join our Wealth Management Team, in our Elmira, Ontario office. As a member of our team, you…
Added 24 mins ago
BI
Food Service Team Member
Bento Inc.
Prescott, ON
- $17.95 CAD / hour
- Full-time
Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic…
Added 24 mins ago
SL
Sales Associate, Hardgoods (Seasonal, Part-Time)
Sporting Life
Toronto, ON
- Part-time
Sporting life is a member of the Sporting Life Group, a Fairfax Financial Holdings Limited company, and is a leading Canadian sports lifestyle retail organization comprising iconic banners,…
Added 24 mins ago
SL
Sales Associate, Softgoods (Part-Time)
Sporting Life
Collingwood, ON
- Part-time
Sporting life is a member of the Sporting Life Group, a Fairfax Financial Holdings Limited company, and is a leading Canadian sports lifestyle retail organization comprising iconic banners,…
Added 39 mins ago
TC
Service Writer
Toromont Cat
Brandon, MB
- Full-time
Toromont Cat is seeking a Service Writer to join our team at Brandon, MB. We’re looking for an organized, and professional team member to be the first point of contact for our customers and…
Added 39 mins ago
Customer Care Representative-Victoria, BC
Sonova AG
Victoria, BC
Connect Hearing is a proud to be a member of the Sonova Family of brands. Sonova is a leading provider of innovative hearing care solutions, not just a company that makes products: but a…
Added 39 mins ago
AR
Assistant Housekeeping Manager-Maternity Leave Coverage (18 Months)
Algonquin Resort
Banff, AB
- Full-time
· A team member with a positive attitude and a proven track record in results.
Added 39 mins ago
SO
Patient Services Specialist - Part time
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Vancouver, BC
- Part-time
Support store operations by performing additional duties as required
Added 39 mins ago
ML
Director, Investor Relations
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Mississauga, ON
- Full-time
Any MLF team member interested in being considered for this role are encouraged to apply online by November 17, 2026. Applications received beyond that date are not guaranteed consideration.
Added 39 mins ago
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Commandant·e de réponse aux incidents cyber / Cyber Incident Response Commander
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Montreal, QC
- Full-time
…sécurité de l’information au sein du Computer Emergency Response Team (CERT) de l’un de nos grands clients, un chef de file mondial du transport maritime et de la logistique. Il s’agit d’un…
Added 39 mins ago
PC
Finance Managed Services Senior Associate
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Calgary, AB · Vancouver, BC · Toronto, ON
- Full-time
At PwC, our people in managed services focus on a variety of outsourced solutions and support clients across numerous functions. These individuals help organisations streamline their…
Added 39 mins ago
BI
Food Service Team Member
Bento Inc.
Listowel, ON
- $17.95 CAD / hour
- Part-time
Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic…
Added 39 mins ago
AT
Class 1 Driver (Highway - Nights)
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…facilities, 750,000+ square feet of warehouse space, and 2,000+ team members, we're proud to be a Platinum member of Canada's Best Managed Companies and a Top Fleet…

BMT

Office Coordinator

Victoria, BC, Canada

$45,000 to $47,000 CAD / year · Part-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $45,000 to $47,000 CAD / year
Job type: Part-time
Apply by: Dec 3, 2026
Experience: Minimum 5 years of experience in facilities management, office administration, or a related role.
Posting language: English
Posted: Nov 3, 2026

Original job description

Department: Facilities/HSEQ

Location: CAN - Victoria

Compensation: CA$45,000 - CA$47,000 / year

Description

Description

Job Title: Office Coordinator

Location: Victoria, BC

Employment Type: Permanent, Non-Exempt (Hourly position), Part-Time (Three Days a Week)

Annual Salary Range: $45,000 - $47,000

About BMT

BMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognizing their pivotal role in achieving our business purpose. Learn more about BMT at www.bmt.org.

Position Summary

The Office Coordinator serves as a key member of the Administration team, ensuring a seamless office experience for employees, visitors, contractors, and business partners while providing administrative, facilities, and operational support across the organization.

Working closely with team members, this individual coordinates office operations, facilities management, technology support, vendor relationships, company initiatives, and workplace events. The role contributes to operational excellence through proactive problem-solving, process improvement, cost management, and a strong commitment to employee experience, health and safety, and environmental sustainability.

Key Responsibilities

Facilities & Office Operations

Manage office and light industrial facilities through effective coordination of external contractors, vendors, and landlord services to ensure facilities are maintained to corporate standards.
Oversee facilities maintenance activities, including HVAC, electrical, plumbing, janitorial services, landscaping, snow removal, waste management, and other building-related services.
Serve as the primary liaison with landlords, service providers, and contractors to ensure planned and unplanned maintenance activities are completed efficiently and effectively.
Coordinate office space planning, workstation allocation, office moves, and workplace layout changes.
Monitor office operating expenses and support facilities budgeting, cost control, and invoice processing.
Promote environmentally sustainable workplace practices through waste reduction, recycling initiatives, energy conservation efforts, and responsible procurement.
Ensure the facility, workspaces, desks, and kitchen areas remain clean, organized, and well-maintained.
Ensure bulletin boards are current, organized, and updated with relevant information.

Technology Coordination

Coordinate with managed IT coordinator to support office technology needs.
Serve as the primary liaison between employees and IT coordinator to facilitate the timely resolution of technical issues.
Coordinate technology setup for new hires and office relocations, including workstations, telecommunication equipment, printers, and audiovisual systems.
Assist with inventory tracking and management of office technology assets.
Support meeting room technology and ensure equipment is functioning properly.

Employee Experience

Serve as a primary point of contact for employees, visitors, vendors, and business partners, ensuring a professional and welcoming office environment.
Coordinate visitor access, meeting room bookings, and office hospitality services.
Participate in employee onboarding and offboarding processes, including workspace setup, building access, office equipment coordination, and orientation support of office and IT.

Health, Safety & Security

Coordinate workplace health and safety activities and support compliance with applicable occupational health and safety regulations.
Participate in workplace inspections, emergency preparedness planning, incident reporting, and corrective action follow-up.
Maintain and communicate emergency procedures and coordinate emergency response resources.
Coordinate office security measures, including access cards, key management, visitor protocols, and liaison with building security personnel.
Support security clearance administration and related documentation, as required.

Vendor & Administrative Support

Manage vendor relationships and maintain high service standards from all external providers.
Maintain office policies, procedures, vendor contracts, facilities records, and operational documentation.
Order and manage office supplies, kitchen supplies, cleaning materials, and other workplace necessities.
Organize company meetings, training sessions, employee events, lunches, and other office activities.
Prepare shipments, courier packages, and related documentation as required.
Perform general administrative duties and special projects as assigned.

Continuous Improvement

Identify opportunities to improve office processes, service delivery, workplace experience, and operational efficiency.
Develop and maintain standardized procedures to support business continuity and operational excellence.
Recommend improvements that enhance workplace functionality, employee productivity, and cost effectiveness.

Education, Skills, Knowledge & Expertise

Education & Experience

Minimum 5 years of experience in facilities management, office administration, or a related role.
Demonstrated experience coordinating contractors, vendors, and external service providers.
Experience managing facilities in both office and light industrial environments preferred.
Experience processing invoices and controlling operational costs.
Experience supporting workplace technology and coordinating IT service is considered an asset.

Knowledge & Skills

Strong knowledge of facilities management principles and contractor coordination.
Familiarity with Ontario Occupational Health and Safety legislation and workplace safety best practices.
Excellent organizational, time management, and prioritization skills.
Strong interpersonal and customer service skills with the ability to build effective working relationships.
Strong written and verbal communication skills.
Ability to manage multiple priorities while maintaining accuracy, professionalism, and attention to detail.
Strong problem-solving and continuous improvement mindset.
Proficiency with Microsoft 365 applications including Outlook, Teams, Word, Excel, and PowerPoint.

Other Requirements

Ability to occasionally lift and move office supplies and equipment up to 25 lbs.

Work Environment

Part-time, on-site role requiring attendance in the office three (3) days per week.
Regular interaction with employees, contractors, vendors, building management, and visitors.

Why Work For Us?

At BMT we believe in hiring the best talent, from diverse backgrounds, as this introduces new ideas to the team and our customers. We believe in a cooperative and collaborative work environment and support and encourage career growth.

The Successful Candidate Will Receive a Competitive Salary Commensurate With Skill, Ability And Experience, As Well As a Comprehensive Benefit Package Including

Employee and Family Assistance program
Parental/Maternity leave top-up program
RRSP or TFSA matching program
Training and development opportunities
Employee recognition program
Employee referral program

BMT is committed to employment equity, to eliminating discrimination and encouraging diversity amongst its workforce. Accommodations are available on request for candidates taking part in all aspects of the selection process. Candidates selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Coordinate office and light industrial facilities, maintenance, vendors, budgets, technology support, and workplace logistics. Support employee experience, onboarding, health and safety, security, office events, and continuous improvement.

Requirements

Requires at least five years of experience in facilities management, office administration, or a related role, including coordinating contractors and service providers; experience in office and light industrial facilities is preferred. Candidates should have strong facilities, organizational, communication, customer service, and problem-solving skills, proficiency with Microsoft 365, and the ability to occasionally lift up to 25 pounds.

Skills

Facilities Management
Office Administration
Contractor And Vendor Coordination
Cost Control
Invoice Processing
Workplace Technology Coordination
Occupational Health And Safety
Emergency Preparedness
Security Coordination
Space Planning
Customer Service
Organization And Prioritization
Problem-Solving
Process Improvement
Microsoft 365
Written And Verbal Communication

Benefits

Employee And Family Assistance Program
Parental/Maternity Leave Top-Up Program
RRSP Or TFSA Matching Program
Training And Development Opportunities
Employee Recognition Program
Employee Referral Program

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Office Administration
Contractor Coordination
Vendor Management
Facilities Maintenance
HVAC
Electrical Systems
Plumbing
Janitorial Services
Landscaping
Waste Management
Space Planning
Facilities Budgeting
Invoice Processing
Sustainable Workplace Practices
IT Coordination
Technology Asset Management
Microsoft 365
Employee Onboarding
Occupational Health And Safety
Workplace Inspections
Emergency Preparedness
Incident Reporting
Security Clearance Administration
Access Control
Business Continuity
Process Improvement
Office Supplies
Meeting Room Technology

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